Fresh Vacancies at a Shipping and Logistics Company - Adexen Recruitment Agency

Industry: Logistics & Transport
Employment Type: Full time
Job Seniority: Manager
Job Category: Supply Chain

Responsibilities

• Implement procurement standards and guidelines while controlling all procurement activities for the business.

Vendor Qualification and Management:

• Manage the vendor selection and qualification process end to end, based on approved criteria.
• Implement a vendor performance management system to monitor and review vendor performance bi-annually.
• Align all vendors to the company’s approved payment plan.
• Work through vendors to ensure timely and cost- effective delivery of products and services.
• Leverage relationships with approved vendors to secure the best service for the organization.

Requisitions and Procurement:

• Conduct periodic market research and maintain a price list for all consumables.
• Ensure order quantities are in line with PO terms, while jointly verifying quality with the user department.
• Analyse procurement trends to make accurate forecast of procurement needs for the business.
• Ensure that the products and services supplied are of the highest quality.
• Follow procurement procedures, create and maintain inventory of all incoming and current supplies.
• Maintain accurate records of purchases and pricing.
• Optimize procurement expenditures to achieve cost savings.
• Ensures the timely delivery of all requisitions to vessels or the office.
• Submit and reconcile with the Finance and Accounts Department.
• Coordinate internal monitoring and evaluation of the supply chain function.

Critical Inventory Management:

• Develop a pipeline of vendors for the supply of critical parts and spares to ensure their availability always.
• Maintain a minimum inventory level for all consumables and full stock for selected critical parts.

Contract Negotiation and Monitoring:

• Manage and monitor contract SLAs and KPIs of suppliers.
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
• Supervise and ensure contract performance, including delivery, receipt, warranty, damages and insurance of goods.

Finance and Budgeting:

• Work with other departments to increase growth revenue by maximising profitability, improving margins, increasing cashflow and reducing cost-of-capital.
• Participate in budget planning and review meetings.
• Perform other duties as may be assigned.

QHSE:

• Support occupational health and safety in the workplace.

Food Chandelling:

• Ensure timely food supply to the vessels in approved quality and quantity.
• Manage Food chandelling contractual agreement.

Desired Skills and Experience

• Master's in Logistics, Supply Chain Management, Operations Management, Finance or Engineering, Mathematics, or Statistical Analysis.
• Ten (10) years previous experience as a Procurement Manager or related position.
• Membership of Chartered Institute of Procurement and Supply (CIPS) qualification is required for this role.
• Supply chain work-related skill, knowledge, or experience is considered an asset.
• Strong analytical skills, judgement and decision making.
• Must have organizational skills to arrange data and retrieve data in a timely manner.
• Good knowledge and understanding of Procurement processes, policy, and systems.
• Must have an eye for detail to ensure that correct information is noted and recorded.
• Strong interpersonal skills.

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Location: Port Harcourt, Rivers

Responsibilities
Charter Management:

• Manages all the vessels charter contracts (from an operations standpoint) from on-hire to the point of off-hire.
• Ensures the strategic plan is developed and implemented for a safe, efficient marine services operation that serves the needs of internal and external clients.
• Reviews and progresses the standardized new-build strategy and provides marine input to contract concept selection.
• Continuously assessing operating environment and clients business contexts to identify.
• opportunities for new business, including innovative partnership possibilities.

Vessel Management:

• Acts as escalation point-of-contact and interface on all vessel operations matters.
• Plans budgets and schedules for fleet maintenance and ensures strict compliance.
• Controls the assigned budget and actively seek operational leverage to improve cost efficiency via creating a continuous improvement operational culture.
• Carries out monthly operational budget review, prepare variance analysis including expenditure trend and other relevant reports for management.
• Develops and maintains internal controls and policies for an effective operations system.
• Supervises the preparation of vessels for all statutory surveys (Class and Flag) including dry docks as at when due.
• Ensures strict adherence to Company’s SMS manual to safeguard shipboard quality safety and environmental standards in strict compliance to ISM and other relevant codes and procedures.
• Ensures strict compliance to PMS and other policies enunciated to maximize vessel operationability.
• Provides weekly / monthly reports as requested by management or clients.
• Prepares monthly executive summary reports on vessel operations for Executive management.

Operations: Vessel Standardization and Budget Management:

• Oversees all operational activities to ensure high quality and optimised service delivery at a highly competitive rate.
• Optimises fleet capacity utilisation and standardization.
• Enforces a 100% uptime preventive vessel maintenance policy regime.
• Investigates new opportunities for deriving value from marine services competencies.
• Ensures adherence to all safety requirements and regulations.
• Oversees the implementation and execution of all safety programs including drills strict compliance to Crisis management Plan and Vessel Security Plan.
• Responsible for all revisions of quality manual QA/QC procedures including the HSE programmes and securing management’s approval.
• Makes sure that all Calibration results are documented in accordance with the QA/Project specific requirements.
• Familiarizes self with, follows and implements the latest revisions of quality manual QA/QC procedures including the HSE programmes
• Monitors and immediately rectifies non-compliance to vessel operating procedures.
• Ensures timely port turnaround, defect close outs and shipyard repair activities
• Creates an environment of continuous improvement and performance for budgets, safety, staff and customers

Operations Team Management and Development:

• Supervises and ensures the efficient management of corporate assets, systems and infrastructures.
• Be a role model for all marine and base teams, demonstrate leadership behavior, set standards and inspire others to achieve the department’s objectives.
• Develops positive relationship within team and with other department heads.
• Provides and ensures execution of appropriate integration of new hires aboard vessels and within Marine Operations department.
• Directly responsible for identifying the training and development needs of Operations team and ensuring provision thereof according to established and approved training programs through HR.
• Provides on-going performance feedback and coaching to all marine Operations Department team members
• Listen effectively, assess the situation, determine relevant issues, identify solutions and gain consensus
• Establishes a structured plan for knowledge sharing and capability development in fields of expertise
• Champions the company core values to demonstrate and instill same in all employees.
• Drive continuous improvement initiatives ensuring all activities are carried out in compliance with agreed quality standards and regulations.

Regulatory and Stakeholder Management:

• Develop effective relationships with a range of stakeholders including clients and regulatory agencies
• Exceed customer expectations through operational excellence and to actively promote the company brand
• Provides efficient, pleasant and prompt service to clients.
• Provides daily, weekly and monthly reports as requested by the management or the client.
• Develops policies and systems, designed to achieve the mission of the Company and comply with all marine regulatory, safety and classification society requirements

Administration:

• Maintains supply and equipment purchasing systems, which ensure maximum quality, least cost and high reliability.
• Monitors/oversees scheduling of marine and vessel operations work periods to achieve maximum efficiency.
• Manages uniform inventory and distribution.
• Have direct oversight of all vessel maintenance records and equipment warranties.
• Deals with non-conformities covering ship and shore based operations.

Desired Skills and Experience

• Bachelor's/Master's Degree in Mechanical Engineering
• 10 years cognate working experience with at least 3 years in senior management position
• Manufacturing experience in fast Moving consumer Goods sector will be an advantage
• An international exposure (working experience or schooling) is mandatory
• Internationally recognized shipping qualification
• Good knowledge of vessel systems and their proper maintenance will be an added advantage
• Ability to manage a multiple vessel organization
• Demonstrated ability to successfully manage large teams
• Provide advice/opinion and exercise discretion concerning confidential and sensitive information/matters
• Ability to interpret and/or evaluate information and/or create analytical approaches to decision making or problem  solving.
• Demonstrated ability to manage multiple priorities and tasks
• Ability to influence client thinking
• Ability to persuade and influence people across levels
• Ability to understand and execute complex instructions (verbal and written).
• Valid First Aid and CPR training