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  • Posted on: 19 July, 2011 Deadline: 1 August, 2011
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  • Administrative and Finance Officer - Nigeria Field Office

    Duties and responsibilities

        * Budget preparation and implementation: Draw up administrative budget of the Field Office following the schedule set by the Budget Department; Contribute to the preparation of centralized budgets at headquarters to take into account the particular investment needs of the Field Office; Monitor expenditure in accordance with the Bank’s internal control rules and procedures; Report periodically on the status of the budget implementation and propose possible revisions.
        * Financial management and reporting: Establish procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources; Provide guidance on accounting treatment and financial transactions with respect to NGFO; Advise management on methods to improve control environment in the Field Office; Check and approve the accounting entries in SAP; Review monthly financial report, timely preparation and verification of reports, statements and schedules for auditing of the Field Office activities.  
        * Human Resources Management: Submit reports on personnel management; Manage office staff benefits in accordance with the Human Resources policy and instructions in force; Assist the Resident Representative with consultant recruitment and staffing issues.
        * General Administration & Procurement: Oversee institutional procurement of goods and services and management of property and equipment; Supervise procurement of goods and services in keeping with the Bank’s rules and procedures; Prepare and monitor service providers’ contracts; Ascertain sound stock keeping for office supplies and inventory of Bank property and equipment; Control the processing of mission expenditure advances and balances; Ensure the quality of Bank facilities in NGFO, including workspaces according to Bank standards, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities; Inform and discuss with counterparts at Headquarters the administrative problems affecting NGFO in order to find appropriate solutions thereto; Facilitate the obtainment of administrative documents necessary for the proper functioning of the office and staff from the relevant authorities; Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services.
        * Undertake any other official duties that may be assigned by the Resident Representative. The Administrative and Finance Officer will ensure monthly monitoring of finance and administrative activities of the Country Office; Prepare a quarterly report for the respective managers highlighting issues that require their attention; Ensure that proper administrative and logistic controls are implemented; Ensure that proper control mechanism, segregation of duties are in place and that Bank procedures are fully implemented.

    Selection Criteria
    Including desirable skills, knowledge and experience

        * At least a Master’s degree in Accountancy, Finance or Administration. Membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) would be an advantage.
        * A minimum of five (5) years of relevant experience including 3 years of experience in an accounting firm or in an international/multinational financial organization, plus 2 years in a public or private sector organization.
        * Capacity to work effectively in a team.
        * Ability to communicate orally and in writing, in English or French.  
        * Competency in the use of Microsoft Office applications such as Word, Excel, and PowerPoint.
        * Knowledge of SAP S/R would be an advantage.  


    Administrative and Finance Assistant - Nigeria Field Office
    Objectives
    Under the supervision of the Resident Representative, and working in consultation with Division Managers in the Financial Control Directorate (FFCO) and the General Services and Procurement Directorate (CGSP) in Tunis, the incumbent will supervise the staff and functions of administrative and client support team which is responsible for providing support to the operational staff and coordinating the functions of the front office. S/he will generally support the RR and will be part of the management team in the ADB country office in Nigeria.

    Duties and responsibilities
     
        * Overall responsibility for maintaining the accounting books and records of the Nigeria Country Office; prepare documents to monitor the use of the Office’s resources and budget schedules – missions, short term contracts, temporary staff;
        * Supervises the work of all supporting staff and contract service providers, and ensuring that all contracts are performed accordingly;
        * Manages and maintains the physical assets of the Nigeria Country Office;
        * Supervises inventories of the office supplies, and manages requisitions from Headquarters and local procurement, as the case may be;
        * Managers official correspondence of the RR and Country/Sector Staff
        * Manages meetings of the Office
        * Establishes and maintains a filling system for important records arising from activities of the Nigeria Country Office;
        * Oversees and manages the documentation room of the Office;
        * Prepare the Country Office budget and report on its implementation (AA); and
        * Carries out any other function of administrative or similar nature as may be assigned by the RR.
     
    Selection Criteria
    Including desirable skills, knowledge and experience
     
        * At least a bachelor’s degree in business administration, accounting, and/or finance; and experience in administrative and financial accounting as well as the full range of office support work, with a high level of sustained performance;
        * At least five years of relevant work experience; experience in a similar multilateral organization will be considered an advantage;
        * Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems;
        * Strong interpersonal and verbal communication skills;
        * Proven ability to work in effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
        * Competence in the use of Bank standard software (Word, Excel, Access, MS Projects and PowerPoint);
        * Strong written and verbal communication skills in English, with knowledge of French an advantage.

    Terms of employment
    Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit a fully completed Personal History Form (PHF),available from the bank's website and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and nationality. The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs
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