Female Executive Assistant/Personal Assistant to the MD at Aframero Limited

Job Description

• Executing Assistant Duties
• Preparing documents needed for sign off with the MD as required.
• Conducting research and taking on project work in key business initiative and strategy.
• Assist in making various bookings & budget for official trips (this will be handed over to HR/admin to review and forward to accounts for payment)
• Taking minutes at management meetings as well as communicating and reporting assigned task with deadlines to staff to ensure close out.
• Assisting the management team with various tasks based on priority.
• To work closely with HR/ admin executive to ensure smooth working of the head office and branches.

Personal Assistant Duties:

• Attending external meetings with MD and generating report on key issues discussed.
• Attending meetings on behalf of MD and reporting resolutions and key point.
• Preparing presentations for internal /external workshops and trainings.
• Coordinating purchases of office consumables.
• Filing and sorting key company vital documents for easy retrieval as assigned.
• Entertaining and creating a conducive atmosphere for company’s visitors.
• Screening telephone calls, handling messages with prompt follow ups.
• Dealing with letters and emails from correspondence accordingly
• Arranging meetings and scheduling appointment for MD.
• Assist in organizing and maintaining office systems.
• Making travel arrangements for MD’s trip.
• Others duties as assigned.

Requirements

• The potential candidate must posses a minimum of first degree or equivalent, a professional qualification will be an advantage.
• Must Be honest, creative imagination, multi-tasking and hardworking with at least two years working experience in a similar role.
• In addition to the job holder must possess the following skills. Strong analytical skills, planning, scheduling, controlling & coordinating, have high integrity, good interpersonal skills, be result oriented, strong oral and written communication skills, problem solving and analyzing skill.