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  • Job Vacancies at FHI 360

  • Posted on: 5 January, 2019 Deadline: Not Specified
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  • FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

    Contracts and Grants Associate

     

    Requisition: 2018202150
    Location: Damaturu, Yobe
    Supervisor: Senior Finance & Administrative Officer
    Job Type: Full time

    Basic Functions

    • The Contracts & Grants Associate is responsible for supporting the grants activities from the Yobe office for the Addressing Education in Northeast Nigeria (AENN) Project. 
    • The C&G Associate will monitor the implementation of activities, reporting, communications, and other functions and aid the SFAO in successful execution of the AENN project.

    Duties and Responsibilities

    • Conduct routine monitoring and evaluation of grantee activities, validating and documenting activities, providing clear feedback in areas which may require improvement to achieve AENN program goals, and safeguarding against any potential or perceived misuse of funds.
    • Organize and maintain meticulous records for each grantee, tracking and ensuring all necessary documentation (including individual grant agreements, milestones certifications, and payment requests/vouchers) are on file and are implemented on schedule.
    • Act as primary contact point for all AENN grantees regarding technical inputs, progress on implementation, grant award inquiries, deliverables and milestones, budgets, payments, documentation, and compliant grant close-out.
    • Serve as liaison between grantees, AENN technical/financial staff, and the FHI 360 Country Office/HQ in order to clearly document and address any necessary issues or challenges encountered during grant implementation.
    • Work closely with individual grantees to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the SFAO and appropriate technical managers.
    • Participate in the design and solicitation process for future awards as well as the selection of additional grantees; assume a lead role to ensure the process is well-managed and conducted in a timely manner to eliminate administrative funding gaps between each new set of grant awards.
    • Ensure grantee adherence to FHI 360 and donor funding requirements and act as a mentor as needed on USAID/FHI 360 regulations.
    • Assist headquarters staff (back-stop and Contracting Officer) with accurate tracking and reporting for federally-mandated reports as they relate to recipients of US Government funding.
    • Manage the compliant close-out of grants awarded by the AENN Project.
    • Oversee the coordination of timely payment based on approved milestones; work closely with grantees to enable CBOs to complete any delayed or incomplete milestones.
    • Assist with the financial oversight and review/processing of payment documentation (receipts) for any cost reimbursable AENN grants (standard grants) as necessary.
    • Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
    • Design and deliver assistance and training as appropriate for future (FY19/20) grants programs to educate grantees on grant mechanism-specific (ie, FOG or standard grant) US Government regulations and requirements and provide mentorship in writing grant proposals, budgets, and obtaining donor funding.
    • Draft regular reports on the grantees’ progress and activities for senior and technical management as well as appropriate staff at Washington, DC headquarters.
    • Contribute to project work plans, budgets, and annual/quarterly reporting.
    • Perform other duties as assigned.

    Qualifications and Requirements

    • BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1 – 3 years relevant experience.
    • Masters degree in Finance, Business Administration or its recognized equivalent, and 1 year relevant experience.
    • Good working knowledge of donor contracts and grants regulations is essential.
    • Demonstrated success in multicultural environments is an advantage.
    • Experience must reflect the knowledge, skills and abilities listed above.

    Knowledge, Skills and Abilities

    • Demonstrated experience and familiarity with grant-making mechanisms and grantee management; experience administering FOGs is highly preferred.
    • Knowledge of and prior experience with US Government rules, requirements, and regulations (such as familiarity with ADS 303) on solicitations and second-tier funding by prime recipients. 
    • Ability to effectively work independently.
    • High-level organization and documentation skills, including the ability to track and manage the activities of others (grantees).
    • Ability and willingness to travel outside of Maiduguri on a frequent basis.
    • Proficiency in Microsoft Office applications such as MS Word, Excel, and Power Point. 
    • Excellent diplomatic and communication skills, including strong written and oral abilities in English.

    Remuneration
    The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

    Core benefits:

    • Comprehensive medical plans (PPOs)
    • Dental insurance
    • Vision coverage
    • Group life and AD&D insurance
    • Health savings account
    • Long-term disability
    • Medical and dependent care flexible spending accounts (FSAs)
    • Dependent life insurance
    • Business travel insurance
    • Supplemental personal accident insurance
    • Supplemental disability
    • Life insurance
    • Paid vacation, sick and parental leave
    • 403(b) retirement plan
    • Pension plan

    Other benefits (will vary depending on work location):

    • Public transportation program
    • On-site fitness center
    • Local credit union membership
    • Health and wellness program
    • Employee assistance program
    • Qualified tuition programs (529 plans)
    • Bicycle subsidy
    • Legal assistance plan
    • Pet insurance.

    go to method of application »

    Senior Contracts & Grants Officer

     

    Requisition: 2018202145
    Location: Maiduguri, Borno
    Supervisor: Finance Manager
    Job Type: Full time

    Position Summary

    • The Senior Contracts & Grants Officer is responsible for managing and supporting the grants activities of the Addressing Education in Northeast Nigeria (AENN) Project, a three-year, $14 million education program funded by USAID and managed by FHI 360. 
    • The C&G Officer will oversee and monitor the implementation of activities, reporting, communications, and other functions to ensure successful execution of AENN-awarded grants in Borno and Yobe states. 
    • Reporting to the project’s Finance Manager, the position requires a someone who is knowledgeable about USAID rules and regulations, Fixed Obligation Grant (FOG) and standard (cost reimbursable) grant structures and is able to effectively supervise and support AENN’s grant administration.

    Key Objective

    • To ensure a well-managed and supervised grants program, which will include working with current grantees to closely monitor activities across states, assist in program realignments as necessary to support AENN objectives, review and approve milestones and invoices, and oversee the close-out and start-up of all grants in compliance with FHI 360 and donor requirements. 

    Duties and Responsibilities

    • Conduct routine monitoring and evaluation of grantee activities, validating and documenting activities, providing clear feedback in areas which may require improvement to achieve AENN program goals, and safeguarding against any potential or perceived misuse of funds.
    • Organize and maintain meticulous records for each grantee, tracking and ensuring all necessary documentation (including individual grant agreements, milestones certifications, and payment requests/vouchers) are on file and are implemented on schedule.
    • Act as primary contact point for all AENN grantees regarding technical inputs, progress on implementation, grant award inquiries, deliverables and milestones, budgets, payments, documentation, and compliant grant close-out.
    • Serve as liaison between grantees, AENN technical/financial staff, and the FHI 360 Country Office/HQ to clearly document and address any necessary issues or challenges encountered during grant implementation.
    • Work closely with individual grantees to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the Finance and Administrative Manager and appropriate technical managers.
    • Participate in the design and solicitation process for future awards as well as the selection of additional grantees; assume a lead role to ensure the process is well-managed and conducted in a timely manner so as to eliminate administrative funding gaps between each new set of grant awards.
    • Ensure grantee adherence to FHI 360 and donor funding requirements and act as a mentor as needed on USAID/FHI 360 regulations.
    • Assist headquarters staff (back-stop and Contracting Officer) with accurate tracking and reporting for federally-mandated reports as they relate to recipients of US Government funding.
    • Manage the compliant close-out of grants awarded by the AENN Project.
    • Oversee the coordination of timely payment based on approved milestones; work closely with grantees to enable CBOs to complete any delayed or incomplete milestones.
    • Assist with the financial oversight and review/processing of payment documentation (receipts) for any cost reimbursable AENN grants (standard grants) as necessary.
    • Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
    • Design and deliver assistance and training as appropriate for future (FY19/20) grants programs to educate grantees on grant mechanism-specific (ie, FOG or standard grant) US Government regulations and requirements and provide mentorship in writing grant proposals, budgets, and obtaining donor funding.
    • Draft regular reports on the grantees’ progress and activities for senior and technical management as well as appropriate staff at Washington, DC headquarters.
    • Contribute to project work plans, budgets, and annual/quarterly reporting.
    • Other duties as assigned by the Chief of Party.

    Qualifications and Experiences

    • BSc. in Business Administration, Accounting or related field and 5 - 7 years relevant experience;
    • Or MSc./MBA with 3 - 5 years relevant experience in an NGO setting.
    • 2 years of experience in a managerial role required.
    • Prior experience working for an international NGO strongly preferred.
    • Experience and good working knowledge of USAID and other US Government organizations’ rules and regulations is required.

    Knowledge, Skills and Abilities

    • Demonstrated experience and familiarity with grant-making mechanisms and grantee management; experience administering FOGs is highly preferred.
    • Knowledge of and prior experience with US Government rules, requirements, and regulations (such as familiarity with ADS 303) on solicitations and second-tier funding by prime recipients. 
    • Ability to effectively work independently.
    • High-level organization and documentation skills, including the ability to track and manage the activities of others (grantees).
    • Ability and willingness to travel outside of Maiduguri.
    • Proficiency in Microsoft Office applications such as MS Word, Excel, and Power Point.  
    • Excellent diplomatic and communication skills, including strong written and oral abilities in English.

    Remuneration
    The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

    Core benefits:

    • Comprehensive medical plans (PPOs)
    • Dental insurance
    • Vision coverage
    • Group life and AD&D insurance
    • Health savings account
    • Long-term disability
    • Medical and dependent care flexible spending accounts (FSAs)
    • Dependent life insurance
    • Business travel insurance
    • Supplemental personal accident insurance
    • Supplemental disability
    • Life insurance
    • Paid vacation, sick and parental leave
    • 403(b) retirement plan
    • Pension plan

    Other benefits (will vary depending on work location):

    • Public transportation program
    • On-site fitness center
    • Local credit union membership
    • Health and wellness program
    • Employee assistance program
    • Qualified tuition programs (529 plans)
    • Bicycle subsidy
    • Legal assistance plan
    • Pet insurance.

    go to method of application »

    Security Officer

     

    Requisition: 2018202060
    Location: Maiduguri, Borno
    Job Type: Full time
    Supervisor: Security Coordinator

    Basic Functions

    • The Security Officer under the direct guidance of the Security Coordinator will mitigate the risks poised to Programs, personnel and assets through provision of expertise and focused Security Management support.

    Duties and Responsibilities

    • S/He will focus on the continuous implementation of strategies and protocols to ensure a high level of security for staff, assets and programs.
    • S/He will maintain a high level of contextual awareness of his/her operating area and strong coordination with program and program support teams.
    • S/He will promote a strong Safety and Security culture at field offices through continuous security trainings.
    • S/He will support in carrying out security risk assessments (SRA) based on contextual risk levels including the Safety and Security for all IHANN staff, eligible dependents, resources, assets, facilities, programs while ensuring compliance with FHI 360’s Security policy. 
    • Assist the State Offices, field locations in the day to day conduct of office security, ensuring adequate responses to security incidents both natural and man-made.
    • Supervise implementation of security contractors and guard companies as per agreement.
    • Manage physical security, fire safety and office evacuation drills periodically.
    • Establish network with other key security players for information sharing and joint lobbying on security matters where possible.
    • Attend security meetings such as INSO and provide feedback from such meetings.
    • Implementing Standard Operating Procedures (SOPs) and regulations for working in the North-East.
    • Draft security advisories and for general situations and specific incidents during periods of heightened threat.
    • As part of the North East Security Team, deal with security incidents involving FHI 360 staff and assets, inform as necessary and recommend response actions.
    • Perform any other duties as assigned.

    Qualifications and Requirements

    • Bachelor’s degree preferable in Security Management or related field.
    • Professional certification in security risk management or advanced security management highly desirable.
    • Security or management certifications will also be an added advantage.
    • 5 - 7 years working in security Industry, experience working in complex insecure settings preferred.
    • 3 years working in Security management for NGO or donor funded organization.
    • Experience in liaising with law enforcement agencies in Nigeria.
    • Experience in managing incidents, incident mapping, developing and producing high quality security reports and assessments.
    • Minimum of 2 years of demonstrative security management experience in hostile environment.

    Knowledge, Skills and Abilities

    • Competent and literate in English, verbal and written, with a sound knowledge of technical expressions
    • Sound judgment and the ability to work effectively with others at all levels
    • Strong assessment, evaluation, analysis and strategic planning skills
    • IT literate, MS - Word, Excel and PowerPoint
    • Interpersonal communication and proven written / presentation skills
    • Demonstrated ability to manage under stressful conditions
    • Demonstrated knowledge of the historical and socio-political context of Nigeria

    Remuneration
    The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

    Core Benefits:

    • Comprehensive medical plans (PPOs)
    • Dental insurance
    • Vision coverage
    • Group life and AD&D insurance
    • Health savings account
    • Long-term disability
    • Medical and dependent care flexible spending accounts (FSAs)
    • Dependent life insurance
    • Business travel insurance
    • Supplemental personal accident insurance
    • Supplemental disability
    • Life insurance
    • Paid vacation, sick and parental leave
    • 403(b) retirement plan
    • Pension plan

    Other benefits (will vary depending on work location):

    • Public transportation program
    • On-site fitness center
    • Local credit union membership
    • Health and wellness program
    • Employee assistance program
    • Qualified tuition programs (529 plans)
    • Bicycle subsidy
    • Legal assistance plan
    • Pet insurance.

    Method of Application

    Use the link(s) below to apply on company website.

    Note: This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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