Job Vacancies at The Management Sciences for Health (MSH)

Grade: G
Job ID: 13-10399
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A559 - GF Malaria
Reports To: Senior Accountant

Overview

• The Accountant is responsible for assisting the Finance and Administration Manager with safeguarding the assets (financial and physical) of MSH and ultimately Global Fund against fraud, loss or misuse.
• S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. 
• The Accountant is aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all expenses from the petty cash.
• Payment of expenses, including per diem and transport to participants during activities.
• Prepare and control advances.
• Ensure balances of unused portions of advances are deposited into MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,…)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices incountry minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure accuracy of reviews and postings made by supervisees for all vendor invoices, participant payments, staff advances and retirements on a daily basis
• Other tasks as requested by supervisor

Qualifications and Experience

• University Degree/HND in Accounting or equivalent certification. Master’s Degree in accounting will be an added advantage
• Minimum of 5 years’ experience as an Accountant
• Understanding of key aspects of accounting
• Experience with Global Fund and U.S. government projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Ability to use basic accounting software (i.e. QuickBooks)
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Written and verbal proficiency in English including business terminology
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
• Commitment to accuracy and attention to detail
• Collaboration Skills
• Financial Management
• Good ethical conduct
• Monitoring/assessing performance to make improvements or take corrective action
• Good communication and interpersonal skills
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.

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Job ID: 13-10401
Locations: Abuja, Adamawa, Delta, Katsina, Kwara, Ogun, Osun, Taraba
Grade: G
Slot: 8 Openings
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A559 - GF Malaria
Reports To: Senior Technical Manager

Overview

• The Technical Officer position is designed to work in close collaboration with the Senior Technical Manager, project staff, and project partners in ensuring the delivery of quality case management interventions in public and private health facilities. S/he will provide technical support to national and state malaria programmes in all aspects of program activities for case management at national, state and LGA levels to meet up with the technical demands of the Global Fund grant. The TO will support in planning for state level training, quarterly on-site supervision visits and roll-out activities of the implementation plan to strengthen MAL-RMNCAH integration at service delivery points.
• S/He will be responsible for tracking of case management activities at the national and state levels.

Specific Responsibilities

• Work in close collaboration with the Senior Technical Manager and MSH state based specialists (M&E and SCMS) to support the NMEP, SMEP/SMOH in the implementation of all case management activities, in line with grant targets and deliverables by ensuring adherence to national strategies and guidelines for malaria prevention, diagnosis and treatment.
• Work with States, LGAs and other MSH technical staff in planning and coordinating training for health workers, OTSS and MAL-RMNCAH roll-out activities at the national, state and LGA levels.
• Support to implement activities for improving Intermittent Preventive Therapy for pregnant women (IPTp) and routine LLIN distribution in pregnant women and children under-5 years
• Support capacity building of the State MoH personnel on malaria technical areas
• Preparation and submission of project malaria technical activity reports to Senior Technical Manager
• Represent MSH on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at the national/state level
• Contribute to quarterly lessons identification and learning documentation and dissemination.
• Preparation and submission of project service delivery activity reports to Senior Technical Manager
• Document evidence and best practices that are related to the programme

Qualifications and Experience

• M.D/MBBS required with some field experience in clinical and/or community-based malaria prevention, diagnosis and treatment OR post graduate degree in health management or public health.
• At least 3 years of post NYSC relevant experience in public health. Any experience in malaria programming will be an added advantage. Some health-related community development experience is required.
• Experience in malaria programming at the field level and providing technical assistance to partner organizations; knowledge and experience of programmatic and technical service delivery challenges is highly desired.
• Ability to work both in a team and independently and ability to transfer knowledge through formal and informal training.
• Experience with, and a demonstrated commitment to, community-based approach to development.
• Experience with GF donor funding requirement a plus.
• Capacity to prepare evidence-based reports and documents.
• Strong professional oral and writing skills, including the development of reports, oral presentations, and technical documents.
• Ability to interface with multiple stakeholders, representatives, and partners in a professional manner on an ongoing basis.
• Excellent analytical and information seeking skills, good decision-making skills

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Job ID: 13-10400
Location: Nigeria-Abuja
Grade: Intern
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A559 - GF Malaria
Reports To: Human Resources Officer

Overview

• The objective of the Human Resources (HR) Intern is to assist with recruitment, benefits and hiring actions.
• This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.

Specific Responsibilities

• Assist and manage staff recruitment by sending invitations, doing reference check, inform job applicants of their acceptance or rejection for employment.
• Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations.
• Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.
• Documentation of certificates and follow-up on response from former employer and conducting reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Document staff benefits such as health insurance and life/accident insurance plan
• Documentation of consultant agreement (s) and agreements as needed.
• Conduct terror check for consultant and new hire.
• Collect approved leave form and update the tracking sheet.
• Other duties that may be assigned from time to time

Qualifications and Experience

• Minimum of Bachelor's degree in Human Resources, Industrial Relations, Administration or related field.
• 1 year or less experience working in the human resources department of an organization.
• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues.
• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
• Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants
• Ability to understand comprehensive information.
• Basic numeracy and IT skills required for operating various systems.
• Ability to interpret, analyzes, and explains the official framework employment regulation.
• Demonstrated integrity, confidentiality and approachability.

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Job ID: 13-10398
Location: Abuja
Reports To: Finance and Administration Manager

Overview

• The Senior Operations and Procurement Specialist has the primary responsibility of ensuring that MSH Global Fund Malaria procurement and operations in Nigeria are functioning efficiently and effectively, and aligns to support attainment of project results and expectations.

Specific Responsibilities

• Develop and execute responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
• Lead and manage the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost effective, and high quality support and administrative services to all MSH country-based projects and activities.
• Ensure that all MSH in-country projects receive equitable, effective, timely, cost-effective, and high-quality financial management, accounting, operations and administrative support to all MSH in-country projects, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract/award regulations, MSH policies and standard operating procedures.
• Participate in routine management team meetings, and attend other meetings which are relevant to the operations activities, including country Operations Support Team (OST) meetings.
• Coordinate execution of internal/external operations, financial or program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations that are relevant to operations, in collaboration with the OST.
• Coordinate and collaborate with the Operations Officer/PSOs and country OST to achieve resolution of pending operations issues, questions and home office operations support requests. Communicate with other MSH HQ-based parties (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues
• Ensure that strong internal control systems are in place, and that MSH Code of Conduct and MSH's Zero Tolerance practice are well understood by all staff in country.
• Assist Country Representative/ Lead to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Ensure appropriate segregation of duty in all procurement and payment activities within all MSH offices in country.
• Oversee property and asset management, including maintaining inventories and asset registers.
• Oversee obtainment of local insurance as required, inspection, registration and operations for all MSH vehicles in country.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures. Systems are in place to:
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor compliance
• Oversee purchasing of all supplies and services, including sourcing quotations using Request for Quotation form; preparing vendor canvass or selection sheets; preparing local purchase orders; and verifying deliveries, quality of goods, and invoices.
• Consolidate and manage the country procurement plan and ensure implementation.
• Maintain an up-to-date procurement tracker for all goods and services to be procured.
• Conduct reviews of procurement files for all purchase documents for easy reference, including copies of purchase requests, quotations, purchase orders, delivery notes, and invoices.
• Identify vendors for goods and services for MSH use (including office equipment, IT services, communications, courier, transport, guard services, hotel providers, etc) and update vendor list for purchase of supplies and services. Manage all vendor relationships.
• Ensure that the procurement process, payments, and documentation are complete in a timely manner, and that deliverables are accepted by the project
• Issue agreements and negotiate rates for local services, per authorized delegation and according to established policy.
• Manage the vendor prequalification process to establish long-term agreements with prequalified vendors and hotels for recurring services
• Manage MSH offices and facilities to ensure a safe, efficient, and appropriate working environment for all staff.
• Manage general office services including guards, cleaning services, etc.
• Manage Information Services.
• Oversee property and asset management
• Oversee insurance, inspection, registration and operations for all MSH vehicles in country.
• Manage and plan vehicle maintenance
• Hire and train drivers and monitor performance
• Analyze and monitor vehicle and fuel usage and standards and report on any issues
• Schedule use of fleet as per MSH policies
• Coordinate and oversee travel payments and logistics for all MSH in-country travel.
• Manage and monitor lodging, transportation, per diem and associated payments, including those related to participant training, study tours, in-country events and workshops.
• Set local per diem policies and rates and ensure compliance and standards

Qualifications and Experience

• Minimum of a Bachelor's degree in business administration, financial management, accounting, or a related discipline.
• Minimum of 7 years of experience managing operations of health or development programs in developing countries
• At least 5 years’ significant operations management experience, preferably in Nigeria
• Comprehensive knowledge of Global Fund and US Government funded programs, regulations and requirements.
• Demonstrated success and familiarity in Nigeria
• Analytical skills
• Organizational skills
• Demonstrated ability to work both independently and within a team
• Ability to assess priorities and manage a variety of activities with attention to detail
• Strong conceptualization, facilitation, and planning skills
• Possess outstanding professional reputation
• Demonstrated interpersonal, written, and oral presentation skills
• Excellent cross-cultural communication and active listening skills. Solid understanding of GF regulations and administrative procedures in the implementation of donor assisted projects required
• Familiarity with other donors and their requirements
• Fluency in English.
• Navigating the Environment: Managing through Systems, Peer Relationships, Political Savvy
• Ensuring Delivery of Results: Action Oriented, Business Acumen, Drive for Results, Information Sharing, Managing and Measuring work, Negotiating, Priority setting, Problem Solving
• Leading with Credibility: Decision Quality, Functional/Technical skills, Listening, Managerial Courage, Time Management, Presentation skills, Motivating others, Conflict Management, Delegation, Developing Direct Reports and Others
• Core Personal Competencies: Ethics and Values, Integrity and Trust, Interpersonal Savvy,
• Core MSH competencies: Adaptability, Communication, Problem Solving, Creativity and Innovation, Quality and Timeliness of Work, Quality of work and Team Relationships, Resource Utilization

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Job ID: 13-10397
Locations: Adamawa, Delta, Katsina, Kwara, Ogun, Osun and Taraba
Slot: 7 Openings
Grade: E
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A559 - GF Malaria
Reports To: Senior Operations and Procurement Specialist/State Specialist

Overview

• The State Finance & Admin Associate is responsible for ensuring the smooth operations of finance and logistics provided by the Operations Unit by providing financial and admin support.
• S/he works with the Senior Operations and Procurement Specialist and State Specialist to coordinate and manage the operation and implementation of project activities in the state.

Specific Responsibilities

• Arrange hotel for staff, participants, consultants who are coming to State on assignment.
• Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
• Arrange spaces for new employees, confirming the availability of desks, chairs etc. on the start day
• Inventory and asset management
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity
• Coordinate procurement and engagement of vendors for goods and services.
• Coordinate catering services for official functions within and outside the office location
• Prepare payment schedules for vendors and participants.
• Properly code all transactions.
• Maintain administration and accounting files.
• Follow up on outstanding vendor’s payments and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and the system of internal control.
• Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
• Create all administrative and financial reports monthly as requested by supervisor.
• Manage payments of taxes and other statutory payments at state level
• Ensure that payments are compiled, reviewed and sent to country office timely for processing
• Ensure that entries are entered into project activity tracking logs accurately and timely.
• Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
• Other tasks as assigned by supervisor.

Qualifications and Experience

• University Degree/HND in Accounting or equivalent certification.
• Minimum of 2 years’ experience in accounting and administration
• Understanding of key aspects of accounting
• Experience with Global Fund and U.S. government projects
• Ability to work independently and take initiative
• Ability to learn complex program procedures.
• Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software
• Familiar with internet search engines and able to undertake background search on well-defined tasks
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
• Excellent command of written and verbal English
• Takes initiative and can start/complete tasks with basic direction
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed
• Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to help support
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality
• Strong office and organizational skills
• Demonstrated ability to work as an effective team member in a complex and fast paced environment
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.