Latest Jobs at FHI 360

Supervisor: Associate Director, ESITA

Basic Function

• The Administrative Officer will be responsible for managing and coordinating office operations, supplies and support services and ensuring the public and staff areas of the office premises are kept in good order to ensure organizational effectiveness and efficiency and the optimal use of facilities at the Country Office.

Duties and Responsibilities

• Serves as point of contact for logistical and administrative needs in the office.
• Coordinates all administrative and secretarial support services for the office (as relevant).
• Keeps proper office records/filings as appropriate.
• Records minutes of meetings and circulates same.
• Supports Travels Manager to coordinate travel details/logistics for staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups. Reconciles records with service providers, prepares periodic reports and payment requests. Supports in vehicle management, fueling and maintenance.
• Supports Facilities Manager to coordinate office cleaning, stores and inventory management, supervises third party service providers such as cleaning, courier, cantering vendors, generator maintenance and operations etc
• Supervises administrative assistants, orderlies and drivers.
• Assists the Travels Manager in the provision of logistics support for workshops and trainings.
• Coordinates all records/storage of supplies for the country office.
• Performs any other duties as may be assigned.

Qualifications and Requirements

• University degree with minimum of 3-5  years experience in an administrative role with increasing level of responsibility
• Familiarity with administrative and secretarial skills is required
• Experience with large complex organization preferred

Knowledge, Skills and Abilities:

• Excellent written, oral and interpersonal communication skills.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Well developed computer skills, including knowledge of word processing and spreadsheets.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

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Requisition: 2018202439
Location: Country Office, Abuja
Job Type: Full time
Supervisor: Associate Director, Compliance

Basic Functions

• Under the direction of Associate Director Compliance, the position holder will carry out independent appraisals of the effectiveness of policies, procedures and standards by which FHI 360’s financial resources are managed.

Duties and Responsibilities

• Review and evaluate the effectiveness and efficiency of operations, adequacy of internal controls, reliability of financial reporting, compliance with applicable laws and the safeguard of assets within FHI 360 Nigeria’s policy framework.
• Plan, perform and report back on internal audits to ensure that financial control, financial guidelines of donor organizations and other control procedures are in place and are being properly implemented and managed within FHI 360/Nigeria’s offices.
• Advise and monitor quality standards and value for money and make recommendations for improvement.
• Test internal controls, target in particular high risk areas; document any weaknesses and their impact, and make recommendations to address these weaknesses.
• Follow up on the implementation of audit recommendations and management action plans.
• Where necessary, carry out investigations of alleged fraud, mismanagement, loss of assets or any other investigation.
• For each assignment, prepare a written report to present findings and conclusions to management.
• Prepare routine monthly financial and labor related reports and distribute to Senior Management, technical and financial staff. Respond to management queries in relation to FHI360/Nigeria’s internal control environment.
• Perform other duties as assigned.

Qualifications and Requirements

• BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 - 5 years relevant experience.
• Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1 - 3 years relevant experience.
• 1-3 years experience in internal control functions.
• Familiarity with U.S. Government grants or other client funded programs, contracting and auditing standards as they apply to effective management of multi-year funds is required.
• CPA, ACA, CIMA, CFE or any other relevant professional qualification is an advantage.

Knowledge, skills and abilities:

• Knowledge of local and donor contractual requirements and regulations
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Budget development skills with multi funding sources and general ledger skills.
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report to supervisor on variances and status on regular basis.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with FHI 360 employees and consultants, on-site and in the field.
• Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations.
• Perform detail-oriented work with a high level of accuracy.
• Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Maintain confidentiality for sensitive issues or projects and use judgment and decision-making to execute duties and responsibilities.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Strong understanding of risk management and internal control issues.
• Good communication and report writing skills.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
• Attention to detail with a high degree of accuracy.
• Ability to use software tools to present data clearly and concisely.
• Ability to travel a minimum of 50%.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.