Facility Manager at Hamilton LLOYD and Associates

Reports to: The Chief Executive Officer

Job Summary

• The Facility Manager shall organize and coordinate Facility operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.
• The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. Candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a Facility of diverse people.

Key Responsibilities
Administrative:

• Lease management
• Allocating and managing space within Facility
• Organize Facility operations and procedures
• Managing Facility maintenance activities
• Advising on energy efficiency and cost-effectiveness
• Manage Facility General and Administrative budget, ensure accurate and timely reporting
• Manage contract and price negotiations with Facility vendors, service providers and Facility lease

Customer Service:

• Provide general support to visitors
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Organize and schedule meetings and appointments
• Coordinating cleaning, catering and parking services
• Organising security and general administrative services
• Supervising multi-disciplinary teams of staff including maintenance, grounds and custodial workers
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
• Manage relationships with vendors, service providers, ensuring that all items are invoiced and paid on time

Marketing and Sales:

• Full selling function of the Training Centre maintaining a high (agreed) occupancy rate
• Drawing up Strategic Brand Marketing plans
• Developing and executing on Digital Communications to facilitate top-of-mind awareness and sales

Key Competencies and Skills

• Strong interpersonal & communication (both written & oral) skills.
• Dependable organizational skills
• A positive, confident and determined approach to tasks.
• Ability to work independently.
• Ability to manage time effectively, work accurately and quickly under pressure and meet deadlines.
• Strong penchant for business development
• Effective influencing and negotiating skills.
• Excellent ICT Skills: proficient in Microsoft Office and digital communications

Person’s Specification

• Education: A degree in Facility Management, Business Administration or relevant field.
• Experience: 3-5years' relevant work experience as Facility Manager