Career Opportunities at KPMG Nigeria

Ref No: DTR34

Detailed Job Description

• Manage the Chairman's & personal calendar and schedule, providing reminders on events as necessary
• Screen phone calls, enquiries and requests, and handling them when appropriate
• Arrange social activities for the Chairman as requested
• Accompany the Chairman to events as requested, handling logistics arrangements and confirming arrangements prior to the event
• Arrange personal travels, visas and accommodation, and occasionally travelling with the Chairman to provide general assistance during trips
• Run personal errands for the Chairman as assigned by the Chairman or Chief of Staff
• Support the Executive Assistant in administrative activities as may be required

Qualifications & Requirements

• First degree from a reputable institution
• At least 3 - 5 years working experience
• Excellent organisational and time management skills
• Good written and spoken communication skills
• Accuracy and attention to detail
• Flexible and adaptable approach to work
• Ability to use own initiative
• Ability to multi-task and prioritize workload
• Calm and professional manner

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Ref No: GLO102

Detailed Job Description

• Manage the official calendar and schedule of the Chairman; book appointments and organise meetings, visits, lunch, calls etc. with key stakeholders to ensure effective use of executive time
• Draft routine correspondence on behalf of the Chairman
• Maintain, update and categorise the Chairman's contacts lists for easy reference at all times
• Handle the Chairman's local and international travel arrangements, detailing itineraries where necessary
• Take minutes during meetings, prepare reports of meetings and summary of briefs for use by the Chairman and other stakeholders
• Receive, open and prioritise all incoming mail, ensuring all correspondence is dealt with swiftly
• Receive and screen incoming calls and deal with enquiries whenever appropriate with tact and diplomacy
• Maintain effective and comprehensive electronic  and paper filing systems to ensure efficient flow of correspondence, documentation and ease of access
• Carry out research, and assist in the preparation of speeches, presentations and report materials when requested
• Ensure the Chairman's official documents (passport, visa, insurance policies, memberships, etc.) are renewed before their expiry
• Ensure the protection, security and confidentiality of all files, records and reports

Qualifications & Requirements

• First degree and/or post graduate degree from a reputable institution 
• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Proficient in the use of Microsoft Office, with an ability to become familiar with business specific IT programs and software
• Ability to communicate is a foreign language is an added advantage
• Excellent organizational skills
• Critical thinking and problem-solving skills
• Impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Very good attention to detail
• Excellent communication skills (written /verbal)
• Professional discretion and confidentiality
• Friendly and professional demeanour

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Ref #: GLO101

Detailed Job Description

• Work closely with the Chairman and Chief of Staff to plan and execute the overall strategy for managing the Chairman's facilities in different locations, and all household employees
• Supervise and train all household employees (cleaners, security men, cooks, etc.) and coordinate all household activities, assuring timely and high quality completion of all tasks
• Supervise the work of external contractors, service people, artisans, and all service providers, ensuring the best quality of work and adherence to all household standards and expectations
• Carry out periodic inspections of the Chairman's house(s), identifying faults/ issues that need to fixed
• Ensure routine preventive maintenance is carried out on all household assets (generators, cars, washing machine, cookers, etc.)
• Organise, schedule and oversee corrective maintenance and repairs of all household assets
• Develop proposed budgets for running the Chairman's house(s) and prepare periodic shopping lists for household requirements
• Meet with vendors and negotiate contracts for the provision of food, furnishings, and technical maintenance to ensure good value for the Chairman
• Keep running records of all household expenses and compare with approved budget
• Maintain household checking and petty cash accounts
• Support the recruitment and interviewing of all household staff
• Develop and maintain secure storage room "vault"Â and inventory of contents.

Qualifications & Requirements

• First degree and/or post graduate degree from a reputable institution preferably in Estate Management, or any other relevant discipline
• Minimum of 8 - 10 years working experience in similar positions
• Strong interpersonal, relationship-building, networking skills
• Very good negotiation skills
• Excellent attention to detail
• Excellent project management skills
• Action-oriented and driven to results
• High level of loyalty/discretion.

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Ref #: YHS10

Detailed Job Descriptions

• Oversee and manage the office of the Chairman, including supervision of all employees
• Oversee the management of the Chairman's schedule and activities, ensuring alignment with priorities, and optimal use of time
• Set the agenda for the Chairman's internal and external meetings and events and ensure that the Chairman is adequately prepared for all meetings and events
• Coordinate the execution of special projects or commitments of the Chairman
• Proactively identify issues that could impact the successful execution of the Chairman's commitments
• Attend meetings, both internal and external, on behalf of the Chairman
• Liaise with external and internal stakeholders (e.g. employees, government institutions, etc.) on behalf of the Chairman
• Be the first point of contact on all internal and external communication that require the President's attention and input
• Prepare / contribute to the preparation of speeches, presentations, articles and proposals for the Chairman
• Compose correspondence on a wide variety of matters, including material of confidential nature, on behalf of the Chairman
• Accompany the Chairman to selected meetings/speaking engagements and develop relationships with key stakeholders
• Perform other tasks as assigned by the Chairman

Qualifications & Requirements

• Minimum of 12+ years working experience with at least 3 - 5 years in management
• Experience in consulting, operations or marketing and sales
• Flexibility to travel
• High sense of responsibility and accountability
• Strong business acumen, maturity and tact, including the ability to relate with highest levels of management
• Highly-developed communications skills (written/verbal)
• Strong interpersonal and negotiating skills -able to build relationships with stakeholders
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
• Unquestionable personal code of ethics, integrity, diversity and trust
• Good sense of self and strong executive presence
• Strong decision-making capability
• Effective, versatile and action oriented
• High level emotional intelligence/political savviness
• Resilient