Latest Vacancies at Action Against Hunger | ACF-International

Location: Damaturu, Yobe
Job type: Full Time
Starting Date: As soon as possible
Direct Line Manager: Logistics Manager

Objective 1

• Ensure maintenance of equipment and vehicles

Tasks & Responsibilities:

• Check periodically the state of equipment and vehicles;
• Carry out necessary repairs;
• Manage the maintenance of equipment and tools;
• Order tools and spare parts if needed.
• Inspect machines for faulty parts
• Analyze and diagnose mechanical issues
• Create an action plan for all repairs
• Follow checklists and protocols while conducting repairs
• Regularly clean and maintain tools and equipment
• Input, track, and maintain all maintenance data and records
• Keep machinery in good working condition
• Follow necessary warehousing procedures to get spare parts from the store
• Follow up with the warehouse officer the inventory spare parts when required
• Prepare orders for new spare parts
• Explain to clients the nature of the repairs required, the plan of action, and a options available to them
• Supervise mechanical external service providers

Objective 2

• Ensure Security and safety measures in the Workshop

Tasks & Responsibilities:

• Responsible for operations ground safety
• Ensure a safe, organized, and tidy workspace
• Follow all health and safety laws and guidelines, as well as common sense safety practices
• Provide safety briefing to drivers, daily workers and any staff stepping in the workshop
• Comply with state vehicle requirements by testing engine, safety, and combustion control standards.

Objective 3

• Supervise the use of material and vehicle

Tasks & Responsibilities:

• Write a consumption report for parts and consumables.
• Ensure all vehicle operation policies and systems are up to date and enforced within field operations
• Keeps equipment available for use by inspecting and testing vehicles; completing preventive maintenance such as, engine tune-ups, oil changes, tire rotation and changes, wheel balancing, replacing filters.
• Maintains vehicle functional condition by listening to operator complaints; conducting inspections; repairing engine failures; repairing mechanical and electrical systems malfunctions; replacing parts and components;
• Verifies vehicle serviceability by conducting test drives; adjusting controls and systems.

Objective 4

• Contribute towards the optimum use of equipment and vehicles

Tasks & Responsibilities:

• Check the state of equipment and vehicles after use;
• Conduct repairs aiming for maximum reliability
• Troubleshoot reported problems and resolve them in a timely manner
• Perform thorough maintenance on machinery, equipment and systems
• Clean and apply lubricants to machinery components
• Replenish fluids and components of engines and machinery
• Provide consultation on correct maintenance and preventative measures to machine or vehicle users
• Undertake other duties as assigned (e.g. repair of hydraulic systems, painting vehicles etc.)
• Keep logs of work and report on issues
• Inform the users to study the instructions for use of the equipment and vehicles

Objective 5

• Supervise the team

Tasks & Responsibilities:

• Support coworkers and be a good team player
• Delegate activities to the Mechanic assistant and check that they are properly executed
• Develop work plan and assign responsibilities
• Assist in making drivers schedule when support requested by fleet assistant.
• Maintain local safety meeting
• Plan, organize and manage the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements
• Develop, maintain and ensure adherence to disciplinary procedures and drivers’ orientation program
• Make and advise recommendations to Human Resources Department, through the Logistics Manager, on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant employees
• Follow up leave plan with Mechanic assistant.
• Carry out appraisal interviews; to the Mechanic Assistant

Objective 6

• General Record keeping

Tasks & Responsibilities:

• Obtain and maintain maintenance planning,
• Obtain and maintain maintenance and repair sheet
• Issue and keep track of job/maintenance card
• Track inventory of equipment and parts and accountable for all spare parts
• Assist Mechanic assistant to keep archive of inventory list, job/maintenance card properly

Objective 7

• General Logistics Support

Tasks & Responsibilities:

• Participation in defining and improving logistical procedures.
• Follow up with Fleet officer and Base log regarding any kind of mechanical and driver issue.
• Assist in the preparation of external audits.
• Provide technical support to the team as necessary
• Assist in the recruitment, training and assessment of relevant staff
• Write Maintenance report and Inventory report of equipment & spare parts each month,
• Assist Mechanic assistant to keep archive of inventory list, job/maintenance card properly

Internal & External Relationship
Internal:

• Follow-up with with the Finance and HR department including close collaboration with program teams.

External:

• Interact with suppliers, and external mechanical service providers.

Qualifications

• Degree/HND in Mechanical Engineering (Automotive) or any other equivalent course.
• Minimum of 4 years proven experience as a mechanic

Skills & Experience
Essential:

• Excellent knowledge of machinery and hydraulic, electrical and other systems and their components
• Aptitude in using various hand tools (screwdrivers, hammers etc.) and precision measurement tools (e.g. calipers)
• Ability to follow established procedures and practices and read instruction, blueprints etc.
• A strong commitment to all health and safety guidelines
• Very good communication skills
• A problem-solving ability
• Very good physical strength and stamina
• Knowledge of computer packages MS office, email and internet use
• Good communication skills in both written and oral English

Preferred:

• Previous experience working with NGO or UN agencies
• Proven knowledge and experience of logistics core competencies
• Can communicate effectively in Hausa or Kanuri language

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Location: Abuja (with frequent travel internally and externally)
Job Type: Full Time
Starting date: January 2019
Direct Line Manager: HR Head of Department

Job Summary

• We are looking for an experienced learning and development manager to devise our organizational training strategy, oversee its implementation and assess its outcomes.
• The successful candidate will identify training and developmental needs and drive suitable training initiatives that build loyalty to the organization.
• Training managers work across departments to get employees up to speed in both their specific vertical, and the overall needs of the organization.
• The overall responsibilities include: Identifying and assessing future and current training needs, developing an overall or individualized training and development plan and deploying a wide variety of training methods.

Objective 1

• Promote, develop and implement Action Against Hunger’s learning and development strategies and programs

Tasks & responsibilities:

• Spend time with line mangers to gain an appreciation of our ways of working and support department to assess staff capacity needs
• Establish professional relations with all departments to ensure training needs are met
• Work closely with various departments across the organisation and having a full understanding of their units and training requirements
• Ensure baseline training documents and learning activities are produced, maintained and available for the concerned departments and effectively used
• Develop, maintain and implement the mission training plan.

Objective 2

• Design and lead the implementation of training plan and talent management need within Action Against Hunger

Tasks & Responsibilities:

• Design sample curriculums for all employees;
• Conduct effective induction and orientation sessions;
• Create training programmes that are aligned with the organisation’s objectives, values and competencies;
• Act as the focal point within the organisation for follow up or queries regarding training and development plans;
• Embracing different styles of training techniques, including e-learning, tutorial sessions or coaching;
• Having an awareness of the allocated budget and an ability to find solutions in order to implement the required training.

Objective 3

• Module development  for each sectoral trainings and technical support to all programs capacity building activities

Tasks & Responsibilities:

• Coordinate with all sector heads and related staff members for finalization of contents for sectors specific trainings module development;
• Development of all sectors training modules for the trainings by identifying and describing information needs, submitting initial versions for review; revising and editing final copy;
• Development of standard operating procedures for the trainings submitting initial versions for review, revising and editing final copy;
• Technical Support and capacity building on training module development to all staff delivering trainings;
• Lead the capacity building activities and provide technical support to the staff engaged in the capacity building activities;
• Monitoring and supervision of trainings as per the developed trainings SOPs.

Objective 4

• Report writing and development of Training Data Base

Tasks & Responsibilities:

• Submission of training reports including the training evaluation and impact assessment
• Development of Monitoring checklist for field visits to ensure the quality of trainings deliver, identify the weaknesses and Gap draft recommendation for training
• Development of training data base containing all training information overall at capital and bases level;

Additional Responsibilities

• Initiation of Coaching and Mentoring scheme/mechanisms at the mission level to enhance the learning and development of staff on the job training at the mission level
• Reflect/showcase Action Against Hunger’s learning interest and achievements at external flora
• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.
• The L&D Manager is required to be flexible and adaptable with regards to the implementation of the daily work/activities.
• The employee is also expected to conduct all duties in a professional manner following Action Against Hunger staff regulations and charter including commitment to gender equality

Internal & External Relationship
Internal:

• Country Director: exchange of information and collaboration;
• Deputy Country Director Support: technical support, exchange of information and collaboration;
• HR Head of Department: Line Manager, technical guidance, planning of responsibilities;
• Field Coordinators, Project Manager, Deputy Project Manager, exchange of information and technical support (integrated approach).

External:

• Humentum;
• PM4NGO’s;
• Lingos (AAH USA);
• Talent acquisition (ACF France);

Reporting Responsibilities

• Monthly reports to HR HOD on course progress and INtake;
• Progress and training completion reports on time to time basis.

Position Requirements

• Bachelor's degree in Human Resources, Industrial Relations, Business Psychology, Business Management, or a closely related field, and 3 to 4 years of experience in training, employee development, leadership and organization development;
• Proven work experience as a training manager;
• Track record in designing and executing successful training programs;
• Familiarity with traditional and modern training methods (mentoring, coaching, on-the-job or in classroom training, e-learning, workshops, simulations etc);
• Excellent communication and leadership skills;
• Ability to plan, multi-task and manage time effectively;
• Strong writing and record keeping ability for reports and training manuals;
• Good computer and database skills;
• Excellent communication, planning and negotiation skills;
• Trainer of trainers qualified.

Preferred:

• LINGOS methodology experience.

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Location: Maiduguri, Borno
Job type: Full Time
Contract duration: 6 months (with possibility of extension)
Start date: January 2019
Direct Line Manager: Country Director

Job Summary

• The position will work with the country management team to ensure that organizational security policies and procedures are responsive to the context, adequate and known to staff, and provide advice on humanitarian access processes and approaches in close coordination with program teams.
• Under the supervision of the Country Director, the Access and Security Coordinator is responsible for conducting analysis on security trends, advise, update, and implement the mission security management plan.
• The position will streamline humanitarian access approaches in line with humanitarian principles, humanitarian needs and Action Against Hunger strategy in country.
• The successful candidate will conduct onsite training for staff, facilitate the development and implementation of appropriate plans, standard operating procedures and contingency plans, provide expert humanitarian security and access advice to all levels of staff in the country office including access negotiations and mediation, context and conflict analysis, advisories, and incident management.

Objective 1 - Safety and Security Management Planning

• Provide technical support to the CD on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity;
• Collaboratively evaluate, review and support the update of Security Risk Analysis and associated security management plans for ACF Nigeria. Reference and ensure compliance to ACF Security Management Framework within the SMP and all annexes inclusive of gender security components.
• Work with CD and Area/Field Coordinators to develop, consolidate and implement operating procedures and contingency plans;
• Evaluate, review and update the hibernation and evacuation plans for all ACF offices and residences in Nigeria and ensure that the practical preparations are in place and known to all staff involved;
• Conduct risk assessments of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
• Undertake continual assessments of equipment, and the protocols by which that equipment is used, to ensure that minimal conditions for security are being met.
• Provide and implement best possible solutions for use of equipment to facilitate communication between staff, including here proposing safe alternative means of communication and equipment.

Objective 2 - Humanitarian Access Management

• Develop ongoing relationships with local authorities as needed and other power brokers within Nigeria.
• Work to ensure that Action Against Hunger, its mission and work in the areas of operations is known and accepted.
• Work to encourage stakeholders to work with Action Against Hunger in ensuring that staff and programs are safe and allowed to continue humanitarian activities in Nigeria.
• Provide technical input and advice in assessments to consider new Action Against Hunger programs in new geographic areas.
• In coordination with Country Director, DCD, and Area/Technical Coordinators, liaise with relevant security actors e.g., NGO Security Focal Point, other NGO security coordinators, UNDSS contacts, local community stakeholders, Governors, etc.

Objective 3 - Monitoring, Analysis and Supervision

• Identify, establish and manage context appropriate approach ensuring the safety of  Action Against Hunger facilities.
• Compile and submit monthly security reporting that track incidents and trends within the Action Against Hunger area of operation. Submit contextual updates as needed to the Country Director.
• Work closely with Action Against Hunger teams in field offices in Nigeria to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately.
• Collect and compile all security reports for Action Against Hunger Nigeria.

Objective 4 - Security & Access Training and Orientation

• Provide a development plan with precise capacity building method to the Safety and Security team.
• Provide regular trainings for ACF staff on security alert, prevention and response. Training(s) may include Standard Operational Procedures (SOPs); Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; Communications protocols, etc.
• Working with the HR focal point on reviewing, updating the ACF Nigeria Security Information package for new hires and visitors.

Objective 5 - HR Management

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions including staff development plans.
• Lead with commitment, integrity and adhere to Global Standards for Professional Conduct.

Internal & External relationships
Internal:

• Direct Line Manager : Country Director;
• Technical Supervisor: Security Officer HQ;
• Line Manage: Safety and Security manager (s) at the bases;
• Technical advisory: Safety and security officers in the field and staffs in charge of security management in the field (Area/Field Coordinator, Head of bases); Logistic Coordinator.

External:

• Other INGOs and UN Agencies;
• Local authorities;
• Various security forums.

Reporting Responsibilities

• Weekly and monthly situation reports and security analysis;
• Field security assessment report (when needed);
• Field visit reports (when needed);
• Security Plans development / review (twice a year minimum, or when necessary following context evolution).

Position Requirements

• A minimum of 5 years of non-profit or NGO work experience within international humanitarian assistance programs with demonstrated capabilities in planning, organizing and executing humanitarian security operations in the field;
• Understanding the humanitarian principles, code of conduct and specific sub-sector work linked to NGO field and operations contexts;
• Advanced knowledge in communications technology, including, satellite communications, cell phone mediums, etc;
• Strong experience as a trainer; ability to develop, implement, facilitate and impart learning to a wide range of audiences;
• Ability to gain a precise understanding of the various local, regional, country and international policies, operational positions and interactions, providing clear dynamic briefings and analysis of given and unfolding security and political situations when they occur;
• Nigeria or Regional experience strongly preferred;
• Appropriate security management training;
• Previous NGO security management is mandatory;
• Written and verbal English mandatory.

Preferred:

• Competency in field based communications systems such as HF Codan, Motorola VHF, Thuraya, satellite and internet systems.