Secretarial Personnel (Office of Chairman) at Vixa Pharmaceutical Company Limited

Job Description

• To provide Secretariat and administrative practical supports with distinctive goals and objectives.
• Ensuring transparency while monitoring confidentiality matters of the Chairman’s office.
• To assist the office of Chairman by offering sound and trusted advice on secretariat and administrative issues, and identifying nuances associated with issues under consideration.
• Roles and Responsibilities
• Provide meeting support (i.e. assisting the chair to develop agendas, collate and circulate papers, prepare and circulate minutes, etc.)
• Keep records (i.e. minutes, deeds, constitutions, terms of reference, etc.) including establishing and maintaining document management systems.
• Answering calls, taking messages and handling correspondence
• Assist in maintaining diaries and arranging appointments for the CEO.
• Typing, preparing and collating reports.
• Filing of confidential documents.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Managing databases.
• Prioritizing workloads and maintaining effective project management.
• Organize meetings including all logistics (i.e. travel, accommodation, catering, venue booking, etc.).
• Implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients.
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses.

Qualifications

• A minimum of HND/B.Sc. in Secretariat Studies, Office Management and other Business Administrative course.
• Well conversant with Office application.
• Relevant Professional qualification will be added advantage.
• Minimum of 3 years’ experience in a reputable organization.
• Below 30 years

Requirements:

• Good communication, customer service and relationship-building skills
• Team working skills
• Organization and time management skills
• Attention to detail
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• Highly proactive and initiative.