Personal Assistant & Office Administrator at The Quotientedge

JOB PROFILE

Our preferred candidate must be enlightened and hardworking with positive attitude to provide personalized secretarial and administrative support in a well-organized and timely manner. The successful candidate will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication while also helping the company’s day-to-day operations so employees can perform to their highest ability.

JOB REQUIREMENTS

• Minimum of 3years prior experience in similar position with measurable results
• A post graduate degree in office administration or similar relevant field
• Outstanding communication and interpersonal skills
• Excellent prioritization and organizational skills
• Ability to handle confidential information
• Ability to be proactive and work without supervision
• Strong attention to details
• Technical skills, including proficiency with Microsoft Office programs
• Strong record keeping skills
• Presentation skills, including welcoming guests to events; ability to multitask

JOB DESCRIPTION

• Act as a first point of contact: dealing with correspondence and phone calls
• Manage diaries, schedule meetings and appointments
• Manage reception area and looks after visitors
• Screen access to Directors and distribute correspondence
• Make travel and accommodation arrangements
• Manage databases; device and maintain office filing systems
• Liaise with staff, suppliers and clients
• Produce reports, presentations and briefs
• Handle expenses and billing cycles
• Maintain stock lists, source and manage office supplies
• Manage staff expense requests
• Interact with Directors and carries out their requests
• Create agendas and takes meeting notes
• May take care of website functions and social media profiles