Director of Finance and Administration at PACT Nigeria

Description:

Department Overview
Pact seeks a Director of Finance and Administration for the USAID-funded five-year Community Initiatives to Promote Peace (CIPP) Activity in Nigeria, which seeks to strengthen inter-faith, interethnic, and other local conflict mitigation networks to support and promote peaceful coexistence, good governance, and religious freedoms in targeted communities. This position is contingent on award.

Key Responsibilities
The Director of Finance and Administration oversees program operations, including but not limited to human resources, logistics, procurement, sub-contracts or sub-awards, and accounting/finance. S/he will also develop internal control measures, conduct internal financial audits, and coordinate external financial audits. The Director prepares budgets for annual work plans and financial reports for USAID. This individual also develops the financial management capacity of all relevant staff and sub-awardees.

Required Qualifications

• Master’s degree in business administration, finance, or a related field
• An ACA/ACCA/CPA or other recognized professional accounting qualification
• At least seven (7) years of progressively responsible experience in accounting, auditing, finance, or business management, including at least three (3) years of post-qualification experience as an auditor with a recognized public or private firm, or as a finance manager with a reputable civil society organization or donor agency.
• Demonstrated ability to develop and manage large budgets, and in-depth knowledge of USG Cost Accounting Standards
• Progressively responsible experience supervising project operations, including human resources, procurement, and sub-contracts or sub-awards.
• Excellent organizational, analytical, and English oral and written communication skills; demonstrated supervisory skills; and the ability to work well on a team.
• Previous experience in building or enhancing civil society organization financial management capacity
• Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., and the ability to use various commercially available accounting software programs.

Duties and Responsibilities

• Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks.
• Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations.
• Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
• Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
• Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department.
• In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country.
• Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO's.
• Supervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentation.
• Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures.
• Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance.
• Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners.
• Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs. Track expenditures and provide justification for allocations and reclassifications, when required.
• Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation
• Assist in development and tracking of budgets for field programs.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age.