Regional Facilities & Administration Officer at Accion Microfinance Bank Limited

Job Responsibilities

• Ensure branches are working efficiently in terms of admin related issues e.g. Diesel Supply and stationery items
• Branch Services - Painting, Fumigation
• Inventory Management
• Repair and Maintenance of office equipment and fittings ? ACs, Counting, Machines, Furniture, fire extinguishers, Lighting, Plumbing
• Fleet and Logistic Management
• Coordination of Support Staff(Security staff, Drivers and Cleaners) across the bank?s branches and head office
• Payment of Bill and taxes? PHCN, LAWMA, LASSA and LG levies
• Initiate payment claims from vendors/service providers and keep records (within approved limits)
• Ensure a system is in place to manage transport logistic requirements of departments and to maintain AMFB vehicles in good condition
• Identifying and registering 3-5 vendor for artisans like plumbers, bricklayers, welders, electricians, carpenters,, aluminum workers, diesel suppliers, furniture dealers, painters
• Source properties, Search title of properties, Secure properties, Prepare Bill of Quantities, secure approval for renovation and Oversee branch matters for first 6 months
• Obtain quotes from generator dealers, negotiate and procure generators for ACCION regional branch / offices and subsequently administer Service Level Agreements (SLA) for their maintenance.
• Source properties, Search title of properties, Secure properties, Prepare Bill of Quantities, secure approval for renovation and Oversee branch matters for first 6 months
• Obtain quotes from generator dealers, negotiate and procure generators for ACCION regional branch / offices and subsequently administer Service Level Agreements (SLA) for their maintenance.
• Source properties, Search title of properties, Secure properties, Prepare Bill of Quantities, secure approval for renovation and Oversee branch matters for first 6 months
• Obtain quotes from generator dealers, negotiate and procure generators for ACCION regional branch / offices and subsequently administer Service Level Agreements (SLA) for their maintenance.
• Identify and document contractors; perform due diligence, liaise and negotiate with renovation contractors as regards scope of proposed works in a role as Project Manager
• Responsible for securing appropriate CBN approvals for all branches/regional branches in liaison with legal.
• Resolve major issues with utility service providers, local governments, property owners and major dispute resolutions for branches
• Responsible for specialized and major capital-intensive construction/fabrication projects
• Routine Maintenance and Preventive maintenance checks and supporting Admin/Procurement Units and making sure the ambience of branches is always up to ACCION set standards
• Monitor contract compliance (milestones, deliverables, invoicing, reconciliations and payments for all construction works)
• Enforce compliance by branches with established procedures and identify recurrent problematic areas to identify and recommend lasting solutions
• Liaise with management to support and implement expansion strategies
• Perform any other duties as assigned by management
• Sourcing for potential properties in preferred locations and in line with bank specifications in addition to efforts of Facilities Manager to have a greater pool of options
• Inspect properties to verify conditions
• Keep an up to date generator maintenance schedule from branches and Mikano to ensure correctness of status at any given time
• Track weekly reports of generators from branches
• Assist is drafting correspondence and memos for landlords, relevant agencies, etc.
• Conduct bi-monthly branch visit to evaluate schedule of dilapidation and recommend remedial actions
• Initiate payment claims from vendors/service providers and keep records (within approved limits)
• Track lease terms and expirations to be brought to knowledge of facilities Head 12 months before due date

Qualification & Experiences

• Minimum of HND/B.Sc in Architecture, B Tech, Civil Engineering,

Key Performance
Required Knowledge:

• Ability to manage project
• Analytical and conceptualization for building/designs
• Extensive Working Knowledge of Microsoft word, Excel and power point, Intranet and AutoCAD