Jobs at Hamilton Lloyd and Associates

Job Objectives

• The Warehouse and Logistics Manager is responsible for the direct management and handling of all warehousing and distribution functions at the company’s warehouse facilities in various locations around Nigeria. This includes accountability for inbound and outbound freight, as well as adherence to legislative, safety, and organizational policies and procedures.
• The Warehouse and Logistics Manager will also provide effective logistics management through leadership and decision-making skills.

Responsibilities

• Manage the receiving, shipping, handling, distribution, and storage of all freight, product and supplies that come in and out of the warehouses.
• Maintain standard receiving, warehousing and distribution operations by initiating, coordinating and enforcing personnel and operational policies and procedures.
• Communicate all delays or variances in inbound/outbound freight to the appropriate parties.
• Assess the need for, and recommend the purchase of moving equipment like trailers, forklifts e.t.c.
• Maintain appropriate and complete documentation of all products/goods in the CKD and finished goods warehouse.
• Responsible for managing third party logistics providers.
• Ensure compliance with federal, state, and local warehousing, material handling, and shipping requirements by studying existing and new legislation; enforcing adherence to requirements and advising management on needed actions.
• Ensure all production orders are shipped to customers in a timely manner in adherence to delivery schedules.
• Maintain strict control over inventory levels in order to meet internal and external demand of product.
• Conduct periodic spot-checks of inventory levels of supplies/products, identify discrepancies if any and take necessary action.
• Plan warehouse layout and space requirements in order to prevent loss/theft or damage, and to achieve full warehouse optimization.
• Use IT systems to manage stock levels, delivery times and transport costs;
• Use associated information systems to coordinate and control the order cycle;
• Use data from IT systems to evaluate performance and quality and to plan improvements;
• Develop business by gaining new contracts, analysing logistical problems and producing new solutions;

Key Performance Areas

• % decrease in logistics/shipping cost (quarterly/annually).
• Optimal storage cost per item and inventory storage per square foot.
• Utilization efficiency levels of space, labour and equipments.
• Fulfillment - timely order fulfillment, percentage of order fulfillment vs non-fulfillment, accuracy of order fulfillment.

Educational/Professional Qualification

• Minimum of B.Sc. or equivalent in Business Administration or any other relevant discipline. Logistics/Warehouse/Supply Chain certifications will be an advantage.

Experience:

• Minimum of 5years’ experience in a manufacturing, warehousing, supply chain management environment/role out of which 2 years must have been at managerial level.

Key Skills & Competencies Requirements

• Strong business acumen and excellent analytical and problem solving skills.
• Advanced Microsoft excel and office skills.
• Strong project management skills.
• Good communication and presentation skills.
• Critical thinking and decision making skills.
• Understanding of ERP systems and its integration with respect to supply/demand functions.
• Excellent planning and resource allocation skills.
• Excellent interpersonal skills.

Behavioural Attributes:

• Results oriented
• Analytical
• Creativity & Innovation
• Cultural awareness
• Integrity
• Proactive
• Decisive.

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Job Description

• Manage the procurement operations of the organization.
• Enhances product workflow by analyzing and developing logistics plans that affect production, distribution, and inventory of goods procured.
• Creates and reviews procedures for distribution and inventory management to maximize company’s client satisfaction.
• Manage all aspects of procurement from negotiation to delivery.
• Promote safety and awareness among Supply Chain and Vendor staff aimed at zero accident / incident rate.
• Accountable for approval of Bid-Lists and purchase orders up to certain limit of authority.
• Participate in prequalification of suppliers as necessary and evaluation of commercial bids.
• Preparation of negotiation strategies and procurement negotiations as appropriate.
• Ensure awards of Contracts and Purchase Orders are in compliance with relevant procedures, Specifications and local and international HSE standards.
• Accountable for reviewing and approving supplier’s requests for payment with respect to vendors, ensuring all obligations are met before payment.
• Ensure all Contract and Purchase Order close-out is undertaken in a timely manner, including the resolution of claims as and when required.
• Oversees the arrival of shipments, estimation of Freight costs and call-off freight forwarding services from suppliers, to meet required on-site dates at minimum costs.
• Plans delivery timetables and monitors stock levels.
• Tracks the movement of goods through depots or warehouses and also oversees the ordering and packaging process.

Qualifications

• Bachelor or/and Master's Degree in any field. However, having a Bachelor's Degree in business, economics or related field is an advantage.
• 3-5 years of experience in Procurement/supply chain and logistics field in the Oil and Gas sector in Nigeria.

Required Skills:

• Candidate must have a strong negotiation, interpersonal and communication skills
• Candidate must possess good finance abilities and be capable of managing budgets.
• Excellent spoken and written English language skills, communication skills
• Strong organizational, coordination, planning, and interface skills.
• Solid knowledge and understanding of procurement processes, policy, and systems.