Procurement Specialist at WACOT

We seek a Procurement Specialist to be responsible for planning, directing and managing purchasing services, ensuring compliance with all regulations, policies and procedures.

Essential Tasks

• Manage all aspects of purchasing, providing consistency in carrying out the goals and objectives of the purchasing function; determines need for corrective actions on addressing matters outside normal operating procedures.
• Develop and authorize purchasing policies and procedures to ensure economy and efficient operations; recommend policy changes if appropriate.
• Research, develop, and recommend vendor commodities and services for personnel; determine supplier products and catalogs used in on-line requisition program; assure lowest total cost, best quality and service are met.
• Prepare specifications for the purpose of soliciting bids/proposals from qualified vendors; distribute invitations for bids/proposals, advertise and set bid/proposal opening dates; receive and evaluate bid for successful vendor; maintain file records
• Convert requisitions; issue purchase orders; approve ordering; distribute purchase orders to the appropriate
• Manage open purchase orders, assure timely low cost delivery and receive items in the data base; investigate problem receiving when appropriate.
• Investigate potential products, practices and services which will provide a reduction in operational costs to all areas of the business
• Advise staff on policies for purchasing and surplus, follow policies at all times.
• Cultivate & maintain positive vendor relations to achieve maximum cost savings, optimal performance & quality standards.
• Develop and maintain budgets for areas of responsibility ensuring spending within approved levels; monitor incoming vending sales.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Education/Qualification

• Bachelor’s Degree preferably in an Engineering/ Technical discipline.
• Membership of the Chartered Institute of Purchasing and Supply (MCIPS)

Competencies

• Ability to work to tight deadlines
• Planning and scheduling skills
• Excellent interpersonal skills, demonstrated ability to interact professional with a culturally diverse staff and vendors.
• Excellent written and oral communication in English
• Excellent Microsoft Office