Human Resource Roles at The American University of Nigeria

Loaction: Yola, Adamawa

Summary

• The HR Officer (Benefits) must have a clear understanding of university’s objectives and be able to devise and implement policies which select, develop and retain the right staff needed to meet these objectives
• The HR Officer (Benefits) is charged with the responsibility of implementing and administering benefits for employees of the University
• This includes the issuance of corporate lines, enrolment in Health Insurance Programs, administering pension, tracking leaves as well as paying out leave grants to eligible staff to mention a few
• The position shall report directly to the Assistant Director Recruitment & General Administration

Detailed Listing of Responsibilities

• Issues all employee benefits within the policies and procedures of the AUN Personnel Manual
• Develops and maintains a comprehensive benefit plan and data base for all employees to ensure equality and efficient distribution of these benefits
• Provides advice and guidance to departments and manages the day to day operational aspects of the Benefits functions.
• Provides analytical support for the development, implementation and reporting of employee benefits
• Administers the leave tracking system, and provides assistance on vacation entitlement calculations (Leave Grant).
• Makes available Pension administrators for employee to register with.
• Completes the final issuance and severance allowances and benefits for leaving employees, overtime and annual leave.
• Works with Finance department in executing monthly payroll accurately in a timely manner and ensuring that all Benefits to be paid get to Payroll Office every month.
• Evaluates and recommend applicable benefits for new hires and employees with changes in title.
• Maintains confidentiality of information about employees, records and sorting outdated records.
• Updates employees’ records and keeping daily records of employees as regards to benefits
• Answers general questions, direct employees to other HR employees, support HR employees in the performance of their responsibilities.
• Helps with implementation of services, policies and programs assists university managers on HR issues regarding employee benefits.
• Manages and provides advice on the Nigeria Social Health Insurance Scheme (NSITF) for new and existing staff registration and ensures reimbursement of claim in cases of occupational injury.
• Ensures group life employee list are up to date and follow up with payment to beneficiary where an employee is deceased
• Perform other duties as assigned by supervisor.

Requirements

• Bachelor's Degree preferred from Finance or Business Management and three to five years of human resource experience.
• Knowledge of multiple human resource disciplines, tax and local law.
• Strong interpersonal and communication skills.
• Ability to analyze data and provide recommendations.
• Experience with MS-Office.

Other requirements and Abilities:

• Good time management and organizational skills.
• Able to work under stress to meet tight deadlines and handling multiple tasks.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Able to handle confidential information appropriately
• Self-motivated, independent and proactive.

Description of Benefits

• Salary and benefits are commensurate with experience and job classification as approved by the University.

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Location: Yola, Adamawa
Department: Human Resources & Planning

Summary of Position

• The position is responsible for updating and maintaining the integrity of employee records in the Human Resources Database.
• The position shall ensure that accurate employee records detailing any notices of commendation, warning or discipline; performance evaluations and reviews; changes in employee qualifications and trends in employee trainings; and changes in job title, job description, job classification or supervisor

Detailed Listing of Responsibilities

• Maintains employee records, human resource data bases and computer software systems, and manual filing systems.
• Responsible for maintaining a personnel record for each employee
• Ensures that each individual has a complete personnel record
• Facilitates personnel records to be kept in a secured, locked area
• Facilitates the processes that current staff members may review their personnel record by making an appointment with Human Resources Director.
• Maintains confidentiality of employment records and sorting outdated records. Updates employees’ records and keeping daily records of employees.
• Records employee data and monitors departmental changes of staff for record updates.
• Plans record filing systems by creating hard-copy and electronic folders; files and retrieves information in accordance with departmental records management procedures.
• Manages the location and storage of records; conducts records audit; and organizes the disposal of records in accordance with their retention schedule.
• Enters the following documents as part of an employee’s personnel record:
  • Signed and dated offer letter- wage or salary information,- notices of commendation, warning or discipline,- performance evaluations and reviews,- attendance and paid time off records
  • Changes in job title, job description, job classification or supervisor.
  • Verifies existing and new employee’s result, NYSC, previous work place verification
• Implements file operating policy and procedural improvements:
  • Provide advice, assistance and follow-up on the University policy, procedures and documentations.
  • Helps with implementation of services, policies and programs through HR staff and assists university managers on HR issues.
• Ensures that access to information and records is controlled at all times in accordance to departmental policies.
• Coordinates the internal work flow systems and procedures within the HR Department:
  • Provides strategic and administrative advice and support to HR Officers as needed.
  • Facilitates clerical and secretarial support to maintain the effective running of the records office
• Perform other duties as assigned by supervisor.

Position Requirements

• Bachelor's Degree and three to five years of human resource experience.
• Knowledge of multiple human resource disciplines.
• Strong interpersonal and communication skills.
• Ability to analyze data and provide recommendations.
• Experience with MS-Office.
• Good communication, organizational and interpersonal skills are essential.

Other Requirements, Abilities for the Position:

• Ability to maintain a high level of accuracy in preparing and entering information.
• Confidentiality concerning personal files and records.

Description of Benefits
Salary and benefits are commensurate with experience and job classification as approved by the University.