Administrative Assistant at the European Commission's Directorate General for Humanitarian Aid and Civil Protection (ECHO)

Duration: The contract is initially for one year with the possibility of renewing depending on performance and subject to 3 months probationary period.

Duties & Responsibilities
As part of a dynamic team the Administrative Assistant will ensure an efficient operational and financial support to the assigned team, and an effective coordination with other interlocutors, through appropriate secretarial, financial & administrative duties by undertaking the following tasks:

• Provide general administrative and secretarial support including drafting correspondence,reports, tender and contract preparation, emails etc;
• Provide clerical support including mailing, scanning, faxing and maintaining a proper electronic filing system;
• Schedule and coordinate meetings ,appointments, travel arrangements as well as minute taking;
• Maintain a schedule for staff for leave, absences, training and missions;
• Follow up protocol issues (visas, travels and work permits, stay permits, car registration);
• Maintaining office stock, stationery and supplies and inventory management

Required Skills & Qualifications

• A relevant secondary education or equivalent commercial school, Minimum Secretarial Diploma;
• Minimum of 3 years of relevant experience;
• Very Good drafting skills;
• Knowledge in accounting will be an advantage;
• Strong sense of agency and problem solving skills;
• Capable of working under pressure, both in a multitasking position and ma multicultural environment;
• Previous experience in an International Organisation or NGO is an advantage;
• Experience in the usage of computers and office software packages (MS Word Excel, etc);
• Good communication skills; fluency in English (speaking & writing);

Salary

• As an indication the monthly basic Salary ranges from NGN 320,000 to a maximum of NGN 600,000 (Subject to local tax law).