Grants and Contracts Officer at Pathfinder International

Summary

• Coordinates Pathfinder's awards and sub-awards administration, including the review of subcontracts and sub-grant proposals, modifications and payment transactions.
• Coordinates internal approval procedures for awards and sub-awards.
• Assists in drafting, negotiating and reviewing contract and grant terms and conditions as well as assist in the development of standard templates for award and sub-award documents and procedures for monitoring financial compliance.

Key Job Outcomes

• New Grants and Contracts Review: Reviews new proposals and modifications for subcontracts and sub-grants.
• Payment Review and Processing: Reviews subcontract payment requests and invoices. Processes payments and advances and maintains records of subcontracts.
• Contract Modifications: Prepares contracts modifications and terms and conditions for sub-grants and subcontracts.
• Sub-Award Budget Reviews: Reviews and negotiates sub-award budgets for accuracy and reasonableness of cost.
• Compliance Review: Maintains Pathfinder compliance with administrative requirements of U.S. government and other donors including on-line databases and on-line reporting.
• Manuals and Systems for Awards and Sub-awards: Assists in the development of awards and sub-awards management manuals and systems for country offices in collaboration with headquarters and field program and finance staff.
• Training Sessions: Assists in the development and delivery of training for staff on policies and procedures, as well as support and direction on award and sub-award management and reporting.
• Monitoring Support Tools: Assists in the development of tools for monitoring of performance and progress of awards and sub-awards, such as pre-award assessment, review of internal controls and voucher reviews.
• Process Improvement: Works with other business units to identify innovative solutions to processes and procedures and to create solutions to challenges.
• Project Management and Participation: Leads, manages or participates in cross functional project teams.

Minimal Requirements
Required Education, Training and Experience:

• Bachelor's degree in Business, Finance, Accounting, or related field, or a combination of education and experience that yields the required competencies
• 4 years’ experience in a nonprofit environment
• Prefer: Master’s degree in a related field
• Prefer: Experience working in a developing country
• Prefer: Experience working with non-governmental or multi-lateral donor organizations

Minimally Required Job-Specific Competencies:

• Grants and Contracts Processes: Foundational knowledge of the grant and contract process.
• US Government Rules and Regulations: Foundational knowledge of U.S. government rules and regulations specific to contract and grant administration.
• Budget and Financial Reports: Foundational knowledge of budgets and financial reporting.
• Contracts: Foundational knowledge of USAID and non-US contracts.
• Training and Presentations: Ability to develop, organize and present information to small groups.
• Systems, Processes and Tools: Ability to develop standards, guidelines and tools to support grant and contract management.

Minimally Required Organizational Competencies:

• Software Applications: Foundational knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators.
• Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
• Languages: Advanced writing and speaking skills using local language and English language.
• Influencing: Ability to influence others at all levels within the organization.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
• Matrix Management: Ability to thrive in a matrixed organization.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.

Other Information:

• Travel required (at least 10%)
• Uses cellular and desk phone; laptop or desktop computer