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  • Posted: Mar 15, 2018
    Deadline: Not specified
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    In 1965, Clark Abt expressed a single, noble goal-to create a world free of war and poverty. The visionary set to work establishing Abt Associates. Over the next half century, the company became known as a bold, innovative and effective agent of social change, committed to improving the quality of life and economic well-being of people worldwide. Today, Abt ...
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    Finance Assistant 9 / Finance and Administrative Assistant - SHOPS Plus

    Req Id: 54821
     
    Opportunity

    • Abt Associates seeks an Finance and Administrative Assistant (F&A Assistant) to support a Tuberculosis  project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health.
    • The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas.
    • In Nigeria, SHOPS Plus will increase the availability of and access to TB services in the private sector by establishing a network of private providers from different cadres (clinicians, PPMVs, community pharmacists (CPs) and labs) to detect, diagnose, and successfully follow up and/or treat TB.
    • SHOPS Plus will work in the states of Lagos and Kano.
    • These two large states have high TB burdens as well as a high level of private sector activity.

    Key Roles and Responsibilities

    • Under the supervision of the Kano State coordinator and a dotted line reporting relationship to the F&A Director, the F&A Assistant will provide a full range of financial and administrative support for technical team including:
    • Verify all supporting documentations and appropriate charge code for all transactions
    • Prepare monthly Remote Office Vouchers (ROVs) with original receipts, timesheets, all related financial reports etc
    • Maintain and manage petty cash
    • Coordinate all logistics (project vehicle movement, fuel consumption, vehicle rentals)
    • Manage office supplies and oversee office utilities and payments
    • Manage travel advances and process travel expense reimbursements
    • Manage consultant agreements, backup documentation and process consultant payments/reimbursements
    • Assist in budget preparations and monitoring expenses against budget
    • Assist in preparing financial reconciliation reports according to USAID rules and procedures
    • Support F&A Director in vendor management and vendor tracking
    • Support F&A Director and SHOPS Plus team with procurement requests
    • Assist with banking functions (depositing checks, reviewing monthly statements, etc)
    • Collect and save/upload supporting financial and administrative documentation to Abt system
    • Verify the availability of funds and prepare wire request
    • Maintain office and project inventory list and tag any additional office equipment/furniture according to USAID guidelines.
    • Other duties, upon request.

    Preferred Skills / Prerequisites

    • Bachelor’s Degree in Finance, Accounting, Business, or other relevant field
    • At least 4 years professional experience in financial management, accounting, and budgeting, of which at least two years was working for donor-funded project
    • Familiarity with compliance of USG Cost Accounting standards
    • Strong organizational and coordination skills such as timely follow-up
    • Basic knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs), and other USAID operational procedures and policies
    • Solid practical knowledge of office operations, and MS Office software, including strong Excel spreadsheet skills, Accounting software including Quicken
    • Demonstrated interpersonal and organizational skills
    • Fluency in English required.

    Minimum Qualifications
    (4+) years of experience OR the equivalent combination of education and experience

    Method of Application

    Interested and qualified? Go to ABT Associates on career4.successfactors.com to apply

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