Bilingual Secretary (WAHO) at the Economic Community of West African States (ECOWAS)

Location: Bobodioulasso, Burkina Faso
Grade: G5
Nature of Appointment: Permanent
Supervisor: The Director Primary Health, WAHO

Duties And Responsibilities

• Book and schedule appointments for the Director;
• Make telephone calls, verify incoming calls to ensure their importance and possibility to respond
• Receive and guide visitors to the office of the Director;
• Create a recording system of in-coming and out-going mails; ensure archiving and filing of documents;
• Keep records of important files and documents for the Director and make them available for reference as and when needed;
• Ensure follow-up on documents submitted to the Director for signature;
• Drafts, prepares, types letters, reports, memos and general correspondence for Director
• Organise and take minutes of Meetings;
• Performs any other relevant duties as may be assigned

Qualifications

• A minimum of Higher National Diploma or equivalent in Secretarial Administration or related field.

Experience And Skills:

• Six (6) years work experience
• Excellent written and oral communication skills
• Sense of confidentiality
• Excellent operational and administrative skills
• Must be computer literate and possess excellent command of computer applications: MS-office (word, Excel, powerpoint, Access)
• Document and database management skills
• Experience in electronic and physical filing of documents
• Ability to work under pressure in a multicultural environment

Language Requirements:

• Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A
• Working knowledge of the third ECOWAS language would be an advantage

Salary
UA 12,465 - UA 16,575.