Personal Assistant Wanted At HT Limited

Job Description
Hiring: Personal Assistant Minimum 5 years work experience.

Key Accountabilities
Administrative duties -

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation;
• Where required traveling with the manager to take notes or dictation at meetings or to
• provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Taking dictation and minutes;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence.

Qualifications, Skills & Competencies

• Must be trained in ONE of the following disciplines: Political Science, Law, Public Administration.
• Min 5 years post qualification experience.
• Age Bracket 28 - 35.
• Sex - Female.
• Good Time Manager, Hard working and eye for detail.
• Dresses professionally with impeccable manners.
• Confident, Firm and Discreet.
• Flexible and can travel at short notice
• Excellent written and spoken English.
• Administrative and analytic skills.
• Basic Computer Skills with ability to use Microsoft Word, Microsoft Excel, Email and the Internet.
• Willingness and aptitude to learn the use of new IT systems and software.
• Negotiation and persuasive skills.