The International Institute of Tropical Agriculture Is Recruiting

Duties

• Successful candidate will among other things perform the following:
• Reconcile DHL/UPS courier bills before submission for payment to Finance department.
• Attend to mail addressed to IITA correspondences and distribute as appropriate
• Handle the Institute's weekly IITA Ltd/IITA Station's Out/Inbound courier/mail pouch movements.
• Prepare Chargebacks to staff and individual units/programmes IITA Ltd/IITA Stations In/Outbond couriers.
• Ensure efficient and judicious use of office supplies/equipment.
• Keep records of confidential documents that pass through Mailroom i.e. IRS pay advice, insurance, bank statements etc and sort same to individual mailbox.
• Supervision of Mailroom staff.
• Prepares monthly journals for postage and eFax charges.
• Monitor DHL/UPS activities within IITA as well as other related administrative responsibilities with their headquarters in the interest of the Institute.
• Coordinate Handling of Mailroom budget operations
• Control and monitor Mailroom Vehicle movements.
• Ensure compliance of discounts by DHL/UPS in their monthly courier bills in IITA's interest.
• Prepares out/in-bound IITA Ltd monthly chargebacks.
• Tracing/Tracking of courier shipments and adequate safeguard of Mail/Telex room Unit Operations.
• Compare DHL/UPS Courier charges for cost savings,
• Handle and maintain Mailroom imprest. 

Qualification and Experience

• HND/BSc in Management or Administrative discipline.
• Minimum of 2 years post NYSC experience in related field
• The ideal candidate must:
• Have good knowledge of computer skills;
• Be Hardworking and ability to work under pressure with less supervision;
• Possess good communication skills.
• Be able to take initiative and be attentive to details

Remuneration:

• We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.