Logistics & Procurement Officer at FHI 360

Requisition: 2017200182
Location: Maiduguri, Borno

Basic Function

• H/She, as relevant, will work with the Procurement & Logistics Manager to plan and implement systems and policies that guide all operations related to procuring supplies and services (in accordance with FHI360 policy and donor requirements); maintaining and tracking the inventory of all office supplies retained in the store; maintaining and operating the service store containing a wide variety of office supplies, equipment and materials.

Duties and Responsibilities
Upon the request of line manager, the Procurement/Logistics Assistant is to:

• To undertake local purchasing in accordance with FHI360’s Procurement Policy and Operations Handbook standards.
• Ensure goods purchased are in accordance with specified requirements and match given specifications.
• Negotiate for favorable terms for purchase, e.g. discounts and credit, and follow up with the Finance Department to ensure that payments are made to the suppliers promptly.
• Ensure goods purchased are delivered to the appropriate location and/or person(s) in a timely manner, providing continuous feedback to the Procurement and Logistics Manager
• Receive delivery of materials into the store
• Advise on methods to improve receiving, storing, and distributing materials and supplies; and maintain stock control records
• Verify quantities of goods delivered, inspect for damage; and sign delivery tags
• Warehousing and inventory control
• Prepare and maintain records concerning the receipt and issuance of materials
• Asset management
• Confer with user departments and provide cost information for budgeting purposes
• Perform any other duties as assigned.

Qualifications and Requirements

• B.Sc in relevant field with 3 - 5 years of relevant procurement experience.
• Or MSc. in relevant field with 1 - 3 years relevant procurement experience.
• Demonstrated success in multicultural environments is an advantage.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus).

Knowledge, skills and abilities:

• Ability to work independently
• Working knowledge of the principles and practices of established storekeeping procedures, including receiving, storing, and issuing materials and supplies, and of standard inventory methods and techniques.
• Ability to maintain accurate records relating to assigned storekeeping activities.
• Ability to maintain a computer inventory control system and analyze pertinent factors such as usage patterns, stock availability, shelf life related to stocking minimum and maximum levels.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Excellent written, oral, interpersonal and organization skills.
• Ability to multitask and deal with stressful situations.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Ability to adapt within Borno work environment.