Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Sep 19, 2017
    Deadline: Sep 26, 2017
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Medecins Du Monde - For more than 30 years, Medecins Du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Tho...
    Read more about this company

     

    HR Assistant Travel Facilitation

    Line Manager:

    HR Coordinator

    Line reports:

    N/A

    Length of contract:

    6 months

    Possibility for extension:

    yes

    JOB TASKS
    The purpose of this role is to assist in all human resources operations supporting travel bookings for expatriate and national staff including (Flights, UNHAS, hotels, transportation, and visas arrangement).

     TASKS DESCRIPTION:

    HR support

    • Receive and Track staff leave requests.
    • Ensure attendance sheets are collected and submitted on weekly/monthly basis.
    • Assist updating national staff HR’s administrative filling.
    • Ensure that soft as well as hard record is available in official files.
    • Assist employees to understand and adherence to MdM policies and procedures.

    Travel Facilitation

    • HR assistant is responsible for all in country travel according to MDM polices.
    • Assist expats to book their international flights when they are going on R&R.
    • Coordinate with Gen Coo Assistant to track all visas expiry dates and extensions.
    • Act as focal point for UNHAS booking for all mission staff and visitors.
    • Responsible for tracking all incoming and visiting expats movements.
    • Liaise with logistics to ensure that the guesthouse is running effectively. Arrange the guesthouse or hotel rooms to accommodation all visitors as needed.

     Administration

    • Prepare and maintain various databases to support the HR activities.
    • Ensure important communications are posted on the board.

    Other

    • Assist in event management: Arrange meetings, seminars, or workshops.
    • Realize copying and filing and scanning of administrative documents.
    • Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures. 

    PROFIL REQUIRED:

    • Minimum education level: Bachelor in Business Administration, travel and tourism diploma or equivalent
    • A minimum of 1 year of professional experience in a similar position (preferably with NGO)
    • Experience in travel booking and arrangements
    • Familiar with UNHAS booking system
    • Languages (spoken and written): English and local languages
    • Good knowledge particularly with Excel and Word
    • Strong work ethic and rigor
    • Strong sense of responsibility
    • Strong organization skills
    • Team player

    go to method of application ยป

    HR Officer Recruitment

    Line Manager:

    HR Coordinator

    Line reports:

    N/A

    Length of contract:

    6 months

    Possibility for extension:

    yes

    JOB TASKS
    The purpose of this role is to assist in all human resources operations including support in recruitment, as well as the personnel filing and tracking. HR officer shall participate in preparing payroll and support other HR daily practices.

    HR support

    • Receive and Track staff leave requests.
    • Ensure attendance sheets are collected and submitted on weekly/monthly basis.
    • Create and update national staff HR’s administrative files: Employment Contract, personal documents, leave documents, payslips etc.
    • Support Performance review system and track documents.
    • Ensure that soft as well as hard record is available in official files.
    • Follow up of staff’s medical expenses refund in close collaboration with the Admin.
    • Assist and promote employees understanding and adherence to MdM policies and procedures.

    Recruitment

    • Finding different sources of candidates, and ensure of job posting physically and online.
    • Assist managers in shortlisting candidates.
    • Collect and track recruitment files.
    • Organize interviews and participate in interview panels.
    • Ensure References Check system is in place and done properly for each recruitment.
    • Organize and ensure Induction for new joiners are completed.
    • Manage and Update the national staff database and the paper work is kept in the files.
    • Assist HR Coordinator in monthly Payroll preparation.
    • Contract management of staff, MoH staff, and daily workers (including staff contracts, extension, amendments).
    • Lease with Logistics to ensure the staff contact details list is up to date.
    • Leavers Management
    • Responsible for following up of a leaver process.
    • Work with Logistics to ensure MdM property is returned.

    Other

    • Develop filing system for administration department, and after validation of HR/Administrative Coordinator.
    • Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.

    PROFILE REQUIRED:

    • Minimum education level: Bachelor of Human resources studies, Science in Business Administration or equivalent
    • A minimum of 2 years of professional experience in a similar position (preferably with NGO)
    • Languages (spoken and written): English and local languages
    • Good knowledge particularly with Excel and Word
    • Strong work ethic and rigor
    • Strong sense of responsibility
    • Strong organization skills
    • Team player

    Desirable: good knowledge of HIRS

    Method of Application

    To apply, please submit: a two page curriculum vitae; three work-related references; a one page cover letter explaining how your skills and experience match the job requirements stated above. If possible, please send all the above in one document – MS Word or PDF. Also, write the job title and your name in the subject line. Send to recruitment.nigeria@medecinsdumonde.net

    Deadline for submission: 26 Sep 2017

    Only applications by email will be considered

    Only shortlisted candidates will be contacted

    We are unable to accept phone calls.

    Information:

    Starting date:  02 Oct 2017

    Place of office: Maiduguri

    We’ll pay attention only to the complete files in English.

    Our process of selection include some written tests and oral interviews.

    Please notice that if you have not heard from MdM within 2 weeks, you should presume you were not short listed for this position. However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.

    MdM stands up for the integration of people living with disabilities and fights against discrimination.

    Build your CV for free. Download in different templates.

  • Apply Now
  • Send your application

    View All Vacancies at Medecins Du Monde Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail