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  • Posted: Sep 18, 2017
    Deadline: Not specified
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    Welcome to Platinum Careers, leaders in professional HR Services. Over the years we have supported many of the country’s top organizations to recruit, source and manage the highly-skilled talent they need to succeed in an increasingly competitive world. Global Reach, Local Touch We are a Human resource consulting company with head office in Ikoyi...
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    Office Manager

    Key Responsibilities

    • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
    • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
    • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
    • Completes operational requirements by scheduling and assigning employees; following up on work results.
    • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
    • Maintains office staff by recruiting, selecting, orienting, and training employees.
    • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
    • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
    • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    • Contributes to team effort by accomplishing related results as needed.
    • Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
    • Manage online and paper filing systems
    • Develop and implement new administrative systems, such as record management
    • Record office expenditure and manage the budget
    • Organise the office layout and maintain supplies of stationery and equipment
    • Maintain the condition of the office and arrange for necessary repairs
    • Organise and chair meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
    • Oversee the recruitment of new staff, sometimes including training and induction
    • Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
    • Carry out staff appraisals, manage performance and discipline staff
    • Delegate work to staff and manage their workload and output
    • Promote staff development and training
    • Implement and promote equality and diversity policy
    • Respond to customer enquiries and complaints
    • Review and update health and safety policies and ensure they're observed
    • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
    • Attend conferences and training
    • Manage social media for your organization

    Requirements
    5years experience in a similar role

    Education
    Bachelor's Degree in Accounting, Finance or any other related degrees

     Certification
    The Chartered Institute Of Taxation of Nigeria (CITN) , The Institute of Chartered Accountants of Nigeria (ICAN), Associate Chartered Accountant (ACA, ACCA), Fellow Chartered Accountant (FCA, FCCA)

    Location: preferably lives on the Island Lekki, Ikoyi, VI, Ajah

    Method of Application

    Interested and qualified? Go to Platinum Careers on recruit.zohopublic.com to apply

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