Latest Recruitment at the African Development Bank Group (AfDB)

Reference: ADB/17/366
Location: Côte d’Ivoire
Grade: PL4
Position N°: 50093735

The Complex

• The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank’s spokesperson on economic matters and the VP for the ‘Economics Governance and Knowledge Management Complex’.
• The Complex is responsible for providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy; systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

The Hiring Department/Division

• The Statistics Department (ECST) is responsible for the Bank’s statistical activities that focus on two main components: providing support for effective development of statistical capacity and systems in African countries for the provision of timely and reliable data to support development results measurement for the High 5s and Sustainable Development Goals agenda across Africa, mainstreaming results measurement in Bank operations to ensure their operational effectiveness as well as to support the Bank’s research, policy and financial services.
• As part of the Statistics Directorate, the Economics and Social Statistics Division (ECST1) ensures that Regional Member Countries provide the Bank with timely, reliable, consistent and regionally comparable data on economic and social activities (trade, industry, agriculture, finance, infrastructure, population, demography, poverty, education, health, Sustainable Development Goals' monitoring, etc.).
• Its principal activities are: to develop and manage statistical systems needed to support the operational work of the Bank Group and its development research activities; to prepare the Bank Group’s official statistical publications and provide statistics and statistical analysis for the Bank Group’s Annual Report, the African Development Report and other important Bank’s publications.

The Position
The Principal Statistician - Database Management Officer will be responsible for contributing to the reliability of the bank's statistical data through the following main activities:

• Provide leadership and advice on data management and dissemination under the Africa Information Highway (AIH) initiative that informs the Sustainable Development Goals (SDGs) and the High 5s;
• Contribution to Development results measurement for the Sustainable Development Goals (SDGs) agenda and the High 5s framework by providing support for effective generation of indicators for SDGs and High 5s;
• Improving technical capacities and data quality of the National Statistical Systems by managing the Bank’s data management and dissemination activities in all Regional Member Countries;
• Improving dissemination of statistics: Contribute to development and maintenance of the Bank's statistical databases; Manage cooperation arrangements and activities with partners such as the International Monetary Fund (IMF), World Bank, World Health Organization, Food and Agricultural Organization (FAO), Economic Commission for Africa (ECA) on data management and dissemination issues;
• To lead the utilization by users in the Bank and in regional member countries of the Open Data Portal (ODP) that also incorporates a data submission tool that facilitates data exchange via the application of Statistical Data and Metadata eXchange (SDMX) standards.

Duties and Responsibilities
Under the supervision and guidance of the Division Manager, Economic & Social Statistics (ECST1), the Principal Statistician – Database Management Officer will:

• Promote the use of the African Information Highway (AIH) in the Bank, regional member countries and regional economic communities (RECs).
• Manage and maintain statistical databases for pillar 2 (development data) of the 1 Bank Data System (1BDS).
• Advise on efficient ways to prepare and disseminate statistical products and provide input into making data, analyses and reports accessible and available through various media, Develop Initiatives for improving statistical production in areas of expertise.
• Identify equipment needs, delivery systems, personnel requirements that ensure broad public dissemination of statistical information.
• Contribute to the dissemination of international and regional norms and standards defined in the areas of expertise in order to promote statistical harmonization and comparison of data and encourages RMCs to use and to develop appropriate conceptual and methodological tools.
• Participate in the strategic planning activities of the AIH including assisting in developing training plans and programs.
• Undertake joint missions with partner institutions to introduce countries to the Data Submission Tool (DST) and the Open Data Platform.
• Supervise the preparation of statistical publications of the Bank.

Selection Criteria
Including Desirable Skills, Knowledge and Experience

• Hold at least a Master's Degree or its equivalent in Statistics, Information Technology (IT) or related field with a strong background in quantitative methods.
• Have a minimum of six (6) years of relevant working experience in a statistical or development institution.
• Proven good command of SDMX (Statistical Data and Metadata exchange) artefacts.
• Private Sector experience is an added advantage.
• Competency in managing computer data bases.
• Ability to develop and implement statistical methods and procedures.
• Strong analytical and problem solving capabilities, coupled to manage innovation and change.
• Excellent teamwork skills and ability to interact effectively with staff members at all level.
• Excellent spoken and written English or French, with a working knowledge of the other language.
• Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and PowerPoint).

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Reference: ADB/17/407
Location: Côte d’Ivoire
Grade: PL2
Position N°: 50092476

The Complex

• The Vice-Presidency, Human Resources and Corporate Services (CHVP) Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

Department/Division

• The primary roles of the General Services and Procurement Department (CHGS) are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
• To this end the CHGS department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programs for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
• The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000). The CHGS department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are: Operations and Maintenance Division (CHGS.1); Corporate Procurement Division (CHGS.2); and Support Services Division (CHGS.3).

The Position

• The objective of this position will be to plan, organize, control and direct the activities of the Operations and Maintenance Division and to provide strategic orientation in the area of management of properties and assets and real estate maintenance. The job holder will organize, coordinate and manage all activities related to the development and implementation of monitoring the policies, procedures and practices of properties and assets management and maintenance services.

Duties and Responsibilities
Under the Supervision of the Director CHGS, the Division Manager, Operations and Maintenance will:

• Plan, organize, direct and control the activities of the Division;
• Recommend and develop the Bank’s strategy concerning movable and immovable property;
• Develop strategies, policies and procedures concerning the acquisition and management of lands, buildings and fixed assets and oversee their implementation;
• Contribute to the formulation of strategies for replacement, rehabilitation and maintenance of Bank property and ensure their implementation;
• Co-ordinate the review of all guidelines, procedures and manuals on the management, operation, rehabilitation and maintenance of all Bank property and technical installations; recommend the necessary amendments and prepare the texts required in that regard;
• Co-ordinate and supervise all activities relating to locating, fitting out, equipping and maintaining space or buildings required for the Bank’s operations at its headquarters, temporary relocation site and regional or national offices and representations;
• Co-ordinate the preparation of guidelines on standards for allocation of office space, equipment and parking lots to staff members, and supervise their implementation;
• Co-ordinate the periodical inventory of movable and immovable assets; Recommend the appropriate procedures for identifying and easily locating the Bank’s property and equipment, and follow-up their rigorous implementation;
• Propose, plan and supervise the development and application of computerized systems for the management of space, property and equipment, as well as support to and reinforcement of CHGS internal control procedures
• Initiate pre-investment studies and detailed studies for procurement, construction, rehabilitation, or development of land, buildings and/or equipment;
• Supervise the preparation of terms of reference and technical specifications for services, works and equipment/materials to be procured. Participate in the negotiation and formulation of the ensuing contracts and co-ordinate their management;
• Take appropriate steps to ensure that the Bank’s buildings conform to the existing standards concerning resistance to bad weather and in the event of natural disasters and with regard to fire security.
• Plan, prepare and negotiate maintenance and cleaning contracts and supervise their implementation.
• Prepare submit and manage the investment and administrative budgets relating to rental charges, co-ownership, energy, water, furniture, and the maintenance and cleaning services and all categories of works;
• Facilitate the dissemination of best practices through the evaluation and the review of experiences in the management of property, installations, equipment and space;
• Agree annual activity programs with the Division staff concerned, based on the Division orientations, co-ordinate and supervise all their activities.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master’s Degree or its equivalent in Engineering or related technical discipline supplemented with credentials or professional training in facility management, property management and financial management.
• Have a minimum of eight (8) years of relevant experience of which three (3) years will be at management level with experience from private sector being an added advantage.
• Practical experience and knowledge of building management, business studies, construction, engineering and building services engineering facilities management.
• Relevant experience in a multilateral development institution or reputable development organization or property management company.
• Broad understanding of building and facilities management principles.
• Results oriented and focused on delivering high quality services to internal clients, with a positive outlook and “a can do attitude”.
• Ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues and other key stakeholders, both internal and external.
• Ability to both work independently with little supervision as well as part of a multicultural team.
• Ability to embrace change and operate comfortably within an unstable and rapidly changing business and cultural environment.
• Proven ability to build and lead a team of professional staff, and utilize talent and expertise of team members in a productive way.
• Ability to build partnerships and deliver results that meets the needs and long-term interests of clients within and outside the institution.
• Capacity to initiate, spearhead and manage innovations and change.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

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Reference: ADB/17/411
Location: Côte d’Ivoire
Grade: PL6
Position N°: 50093589; 50093628; 50093638; 50093646

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.

The Position

• The objective of Operation Analyst will be to support a team of different operations professionals including Task Managers, Country Programme Officers (CPOs), Country Economists (CES) and other Specialists in the implementation of their operational work programmes.
• The Operational Analyst’s responsibilities will include collecting, analysing, and providing data and data analysis that are necessary for the execution of the work program.
• The Operations Analyst may also be assigned to Director Generals / Deputy Director General and/or Regional Operations Managers as it is required within the operational need and determined from time to time.
• The Operations Analyst in performing functions, facilitate the work and decision making for Management and Task teams in the concerned Department.

Duties and Responsibilities
Under the Supervision of the Regional Development, Integration and Business Delivery Leadership, the Operation Analyst will:
1.) Business Analysis:

• Work closely with Senior Managers and Task Managers to prioritise information required to facilitate substantiated decisions or serve as input to Board Documents that originate from the regions;
• Conduct ad-hoc analysis as required,
• Carry out collection and analyses of supervision data, disbursement ledgers and procurement data of active project in the portfolio of the Regions with particular focus on reporting on the performance of active projects and giving special attention to projects at risk;
• Engage different business users, subject matter experts and other critical resources during the process of gathering and analysing data requirements;
• Analyse gathered requirements data, verify requirements and create reliable data platforms;
• Validate information to establish its accuracy and resource reference;
• Provide well-defined gap analysis;

2.) Database Administration:

• Contribute to the Design and maintenance of a Database for the Region’s portfolio of active and pipeline projects.

3.) Monitoring of Portfolio:

• Continuous and or frequent monitoring of portfolios;

4.) Reporting:

• Contribute to the preparation of monthly, quarterly, annua and ad hoc reports on the management and performance of the Region’s portfolio inclusive but not limited to loan/grant effectiveness, supervision rating, disbursement trends, loan cancellation, status of project audits and, status of Project Completion Reports;
• Provide support or inputs to reports on the compliance of the Borrower with the Bank's General Conditions and covenants applicable to loans and grants;
• Report on accuracy and completeness of SAP data regarding the department's portfolio.

5.) Risk Management:

• Assist in ensuring that all reports and activities comply with Bank requirements in terms of Rules, Policies and Presidential Directives that eliminate any audit finding pertaining to tasks.

6.) Preparation of Reviews:

• Assist with the preparation of country portfolio reviews and country portfolio implementation supervisions.
• Contribute to the preparation and the monitoring of the Annual Work Program and regular updates of the Work Programs for the Region using the established or as directed schedules;
• Assist in the preparation of the Annual Activity Reports and Portfolio Analysis Reports.

7.) Stakeholder Management:

• Establish working relationships that facilitate the gathering of information, data & relevant documents that assist in providing the necessary report or document or terms of reference as required by superiors;

8.) Championing the Complex / Regional Mandate and Purpose:

• Providing direct and indirect operational support that contribute to the Country or Regional output and mandate.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or its equivalent in Economics, Business Management, Information Technology or in a related discipline.
• Have a minimum of four (4) years of relevant professional experience in compiling management information, data analysis and formulation of data models.
• Demonstrated experience in Data Management in Development or similar organizations.
• Experience working in a team in a multi-cultural, multi-disciplinary, international and professional environment.
• Comprehensive understanding of projects structures, including project planning, risk management strategy, communication management strategy, lessons learned & critical success factors, strategies, policies, procedures and practices of other similar institutions.
• Acute knowledge and understanding of the elements essential for the effective delivery and measurement of development impacts through projects and programs in Africa.
• Ability to identify and create meaningful linkages across sectors to drive data management at a country and regional level.
• Possesses knowledge of the organization’s systems and capabilities and an ability to analyse business operations for further understanding of possible strengths and weaknesses which help to facilitate informed decision making.
• Good understanding of the organization’s systems and capabilities; ability to analyse business operations to understand possible strengths and weaknesses and determine opportunities to fast track processes that facilitate informed decision making.
• Ability to make effective, timely and well-determined actions and/or intervention for results delivery.
• Project Management - Competency in project cycle management.
• Structured Query Language (SQL) Certification.
• Private Sector experience will be an added advantage.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

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Reference: ADB/17/406
Location: Côte d’Ivoire
Grade: GS6
Position N°: 50000736 / 50000750 / 50066757

The Complex

• The Vice Presidency for Finance (FIVP) oversees the financial management of the Bank Group. This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department/Division

• The primary purpose of the Banks’s administrative expenses is to provide efficient transaction processing services with respect to the capital and administrative expenses of the Bank and of all bilateral funds.
• The Division not only ensures that expenses incurred are in accordance with Bank policies but also actively seeks opportunities for savings for the Bank in the management of expenses.
• Ensure the Banks’s financial rules and regulations are respected and all working procedures are adhered to in processing payments related to administrative expenses.

The Position

• Under the supervision of the Division Manager, The Accounts Clerk, prepare and verify all types of payments and journal vouchers, ensuring observance of policies and procedures.
• Assist the division in the provisioning of an efficient transaction processing services which include effective controls over all financial transactions to safeguard the assets of the Bank.

Duties and responsibilities
The Accounts Clerk will undertake the following functions:

Payment of per diem:

• Receive and review missions /trips created by departments for individual consultants.
• Ensure that information contained in the mission/claims is complete and process perdiem related requests timely.
• Work closely with user departments and SAP Competence Centre to ensure solution.
• Generate accounting entries using the appropriate transaction codes - SAP Travel module, and ensure related Bank’s travel policies are followed.
• Ensure that payment proposal is generated for per diem and advances processed, review the correctness of the bank details, amount and corresponding currencies.
• Follow up all payment proposals submitted for posting to FTRY to ensure they are paid timely.

Processing of Claims:

• Follow up all un-submitted mission claims for individual consultants for subsequent adjustment.
• Receive and review claims for reimbursement of mission expenses and ensure that they are approved.
• Check the appropriateness, and sufficiency of supporting documents submitted and ensure they are eligible as per the Bank’s travel policies.
• Verify hotel bills, receipts, boarding passes etc. submitted as justification for reimbursement of mission expenses.
• Apply the latest Presidential Instruction on Missions and Travels in processing mission claims.
• Pass accounting entries for mission claims processed, and entries for refunds to the Bank.
• Prepare accounting entries for refunds to the Bank.
• Ensure the reimbursement to and deduction from individual consultants for all mission claims processed are effected appropriately and timely.

General Duties

• Prompt processing of requests for payments to firms providing consultancy services, suppliers of goods and services for the Bank’s expenses under administrative budget of the Bank.
• Ensure refund to firms consultants, are in line with the contract and as per the Bank’s procurement and travel policies.
• Ensure that request for replenishment of petty cash funds are appropriately supported and expenses are eligible and pass appropriate entries for timely processing and refund.
• Process requests for payments to interpreters promptly.
• follow-up on the progress of payments processed for suppliers, petty cash replenishment, and other external vendors.
• Investigate, follow up and take action for all unprocessed, unpaid and returned payment requests.
• Generate a weekly report regarding all payments processed, rejected and clarification requested for additional information to ensure that payment requests are not omitted and to avoid delays and errors.
• Perform any other assignments as may be delegated.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Bachelor’s degree or its equivalent in Accounting.
• Have a minimum of four (4) years of experience in a similar position in Financial Multilateral institution or any other similar institution.
• Private Sector experience is an added advantage.
• Analytical skills and ability to work with deadlines and convey accurate information.
• Strong communication skills and commitment to search for and produce innovative and creative new approaches to handle day-to-day activities.
• Up-to-date knowledge and detailed understanding of current changes and required skills.
• Ability to apply business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
• Strong client orientation and ability to work in a team and develop strong relations.
• Ability and commitment to ensure that full use is made of the systems, procedures and culture within the organization in order to deliver the required results.
• Strong verbal and written communication skills in English or French. Preferably with working knowledge of the second language.
• Ability in use of the Bank standard software: Excel, Word, Power points; MS projects, Access and SAP would be an added advantage