Latest Recruitment at the African Development Bank Group (AfDB)

Reference: ADB/17/129/2
Location: Africa
Grade: PL3
Position N°: 50093772
Publication date: 14/08/2017

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
• The President supervises several Departments and Units including Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Unit; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General & General Secretariat.

The Hiring Department/Division

• The role of the General Counsel and Legal Services Department is to deliver legal advice and services to the statutory organs of the Bank Group (the Bank): Board of Governors, Board of Directors, Senior Management, Regional Directorate Hubs and more generally to the whole Bank.
• The General Counsel and Legal Services Department’s job is also to protect the interest of the Bank from legal liability and, as necessary, to ensure that the Bank Group is properly and efficiently defended in cases filed against or brought by the Bank.
• The principal objective of the Public Sector Operations, Policy and Governance Division is to provide legal support, advice, and services in connection with public sector transactions and project implementation for loans and grants for the African Development Bank, the African Development Fund, and other special vehicles such as trust funds, projects and programs.
• In addition, the Division provides legal assistance on operations policies and governance, environmental and procurement related matters as well as all aspects of the business of the Bank Group.

The Position

• The Regional Chief Legal Counsel - Public Sector Operations, Policy and Governance Division is a team leader in the Regional Hub and in consultation with the Division Manager coordinates and supervises the work of counsel in the Hub.
• The Regional Chief Legal Counsel is responsible for drafting and negotiating complex legal documents of all public sector operations including Public Private Partnerships.
• He/she also supervises, mentors and coaches counsel in their day-to-day work.

Duties and Responsibilities
Under the supervision and guidance of the Division Manager, Public Sector Operations, policy and Governance, the Regional Chief Legal Counsel Public Sector Operations, Policy and Governance Division will:

• Ensure compliance of projects and other operational activity with applicable Bank’s rules and policies.
• Prepare and issue legal opinions on agreements, contracts and other formal arrangements for operational activities of the Bank Group and Special Funds with members and non-member countries, international organizations and governmental and non-governmental entities.
• Provide legal assistance throughout the identification, preparation, appraisal, supervision and post-evaluation stages.
• Assist in the design of projects and programs from inception to completion in compliance with the Bank’s policies, rules, and guidelines as well as minimize risks that may impede the achievement of desirable outcomes.
• Participate in meetings and provide legal support to project teams including the structure of the project, type of financing instruments, terms of financing, implementation arrangements and compliance with the relevant Bank Group applicable policies, rules and regulations.
• Draft and Negotiate financing agreements including loan agreements, grant agreements, guarantee agreements and co-financing agreements with other lenders.
• Provide legal opinions on the effectiveness of Loan Agreements and the fulfilment of conditions precedent to disbursement including the review of legal and operational documents submitted in fulfilment of loan and grant conditions.
• Provide legal support and technical assistance to regional member countries and to regional and sub-regional institutions in connection with matters pertaining to the purpose, functions and activities of the Bank and to developmental issues and activities.
• Provide legal support in the drafting of all operational policies, directives and instructions of the Bank Group and Special Funds.
• Provide legal assistance in operations-related implementation activities of bilateral and multilateral cooperation arrangements related to public sector operations.
• Draft Board resolutions pertaining to public sector projects and programs.
• Attend meetings of the Board of Directors and Senior Management committees directly related to the functions of the Manager; and
• Undertake such other assignments as required by the Division Manager, Public Sector Operations, policy and Governance or the General Counsel.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold a Master's degree in Law, and admission to the Bar of one of the African Development Bank member countries; OR a Juris Doctor (JD) and admission to the Bar of one of the African Development Bank member countries.
• Have a minimum of seven (7) years of relevant experience in similar jobs in a law firm, a financial institution or a multilateral organisation.
• High level skills in communication and negotiation as well as the ability to build partnerships with a broad range of clients and deliver results that meet the needs of Legal Services Department’s work program.
• Seasoned knowledge in the current trend of development and familiarity with development and  international finance.
• Having private sector experience will be an added advantage.
• Strong skills in preparation of complex legal documents including briefs and confidential legal opinions, leading the negotiation of complex projects and other transactions of a similar nature.
• Effective advisory skills that enable clients and help resolve their legal questions.
• Ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues.
• Ability to lead independently and supervise a multicultural team.
• Solid experience in applying legal knowledge to deliver full scope of strategic legal services.
• Ability to communicate effectively (written and oral) in English and French, preferably with a working knowledge of the other. Fluency in the national language(s) of the Region may be an added advantage depending on the Region.
• Competence in the use of standard Microsoft Office Suite applications. .Knowledge of SAP is an asset.

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Reference: ADB/17/353
Location: Africa
Grade: PL4
Position N°: 50000834

The Complex

• The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results.
• The SNVP will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The SNVP will lead Senior Management discussions, decision-making processes and the implementation of key Board and Management decisions.

The Hiring Department

• The SVP supervises the Fiduciary and Inspection Department (SNFI), which acts as the custodian of the procurement (including procurement for private and public partnership) and financial management (FM) profession, and has the following responsibilities for its functions:
  • Developing and interpreting policy, strategy and related guidance notes and manuals;
  • Preparing annual post review reports on the Bank’s FM and procurement operations for the Board;
  • Developing training strategy for internal and external clients;
  • And dialoguing with external and global partners with a view to building partnerships and fostering harmonization;
  • Providing the secretariat for the Procurement Review Committee (PRC); and
  • Inspecting and reporting on the performance of procurement and FM activities undertaken by the regions.
• The Principal Procurement Operations Officer is responsible to ensure that the project procurement activities financed by the Bank are compliant with the Bank’s procurement policy.
• This is done by advising on procurement arrangements and reviewing procurement decisions within the project/program operations cycle from the identification to completion stages.
• The incumbent also contributes to the preparation of the Bank’s Country Strategy Paper, and to building procurement capacity of Borrowers which includes training of Borrower staff, advising on project related procurement matters, and assessing and strengthening the Borrower’s procurement systems.
• The Principal Procurement Operations Officer reports administratively to the Regional Operations Manager for Implementation Support (ROM-IS) and functionally to the Division Manager - Procurement (SNFI)/ Regional Procurement Coordinator (RPC).

Duties and Responsibilities
Under the supervision and guidance of the Division Manager Procurement, the Principal Procurement Operations Officer will:

• Advise/assist the various Sector Divisions involved in the supervision of Borrowers project implementation activities as required by the relevant Presidential Instructions.
• Advise Borrowers, Suppliers, Consultants, Contractors and other Entrepreneurs on all aspects related to the procurement of goods and services under Bank Group funded projects.
• Participate in Preparation and Appraisal missions for projects with complex procurement components with a view to assisting Borrowers and Sector Divisions Staff to define the most appropriate modalities for procurement.
• Prepare the procurement chapter in the Project Appraisal Report.
• During the project/program preparation cycle missions, assess the adequacy and effectiveness of the procurement capacity at the Executing Agencies and Project Implementation Unit as well as provide advisory technical support to the project/program team on matters of procurement as an input to a new project.
• Undertake assessment of Country Procurement Systems of Regional Member Countries.
• Participate in the project/program Launching Mission to assist the project/program team in developing capacity building of the Executing Agency in the area of procurement.
• Review, provide comments and participate in working group meetings of lending and non-lending activities reports.
• Receive, review and approve all tender related documents requiring the Bank’s “No Objection”, “Approval” or “Action” under the Procurement Policy of the Bank; monitor practical aspects by assisting the Projects’ Task Managers to supervise the procurement activities carried out by Borrowers throughout the project cycle.
• Maintain an on-going system of monitoring the compliance with the Bank’s Procurement Policy by the Borrowers and actions taken by project management to implement internal and external audit recommendations and report on the status of implementation.
• Facilitate and undertake training seminars /workshops for Borrowers and Bank Staff as well as certification of Bank’s procurement staff.
• Ensure that procurement information and data entering in SAP by sector experts are effective, correct and accurate.
• Undertake Annual Post Procurement Review Report on on-going projects with a view to advising Management on lessons learnt.
• Provide or generate reports (monthly or quarterly or as requested).
• Execution of audit findings as directed - initiating the necessary corrective actions to address all audit findings in Procurement function and prevent any repeat thereof.
• Championing the Complex / Regional mandate and purpose - providing a direct and indirect operational support that will contribute to the regional output and mandate in assigned Country.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or its equivalent in Public/Business Administration, Law, Engineering, Procurement, Economics or related fields.
• Have a minimum of six (6) years of relevant professional experience in providing procurement support and advice to the preparation and implementation of programs and projects financed by the Bank or any other similar institution in developing countries, having private sector experience will be an added advantage.
• Proven familiarity with and solid experience in the practice of procurement of goods and works and the acquisition of consultancy services under donor funding conditions, it would be desirable to have knowledge of Bank Procurement policy.
• Experience in supervising and effectively managing implementation of developments projects and programs.
• Having private sector experience will be an added advantage.
• Ability to be flexible, open-minded with integrity, client and results oriented for achieving both Bank’s and Borrowers’ objectives.
• Effective consulting and advisory skills that enable Sector Staff and Borrowers to build their confidence and skills to deal with procurement issues.
• Good networking skills and judgment are required while working within teams and when building professional relationships with procurement specialists and sector specialists working in the Region.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language, it will be an added advantage to have fluency in Arabic for the North Region, and fluency in Portuguese for the South Region.
• Competence with standard MS Office software (Word, Excel, PowerPoint), preferably combined with knowledge and experience of SAP operations.

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Reference: ADB/17/354

Grade: PL5
Position N°: 50063227

The Complex

• The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results.
• The SNVP will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The SNVP will lead Senior Management discussions, decision-making processes and the implementation of key Board and Management decisions.​

The Hiring Department/Division

• The SVP supervises the Fiduciary and Inspection Department (SNFI), which acts as the custodian of the procurement (including procurement for private and public partnership) and financial management (FM) profession, and has the following responsibilities for its functions:
  • Developing and interpreting policy, strategy and related guidance notes and manuals; (ii) preparing annual post review reports on the Bank’s FM and procurement operations for the Board;
  • Developing training strategy for internal and external clients;
  • Dialoguing with external and global partners with a view to building partnerships and fostering harmonization;
  • Providing the secretariat for the Procurement Review Committee (PRC); and
  • Inspecting and reporting on the performance of procurement and FM activities undertaken by the regions.
• The Senior Procurement Operations Officer is responsible to ensure that the project procurement activities financed by the Bank are compliant with the Bank’s procurement policy.
• This is done by advising on procurement arrangements and reviewing procurement decisions within the project/program operations cycle from the identification to completion stages.
• The incumbent also contributes to the preparation of the Bank’s Country Strategy Paper, and to building procurement capacity of Borrowers which includes training of Borrower staff, advising on project related procurement matters, and assessing and strengthening the Borrower’s procurement systems.
• The Senior Procurement Operations Officer reports administratively to the Regional Operations Manager for Implementation Support (ROM-IS) and functionally to the Division Manager - Procurement (SNFI).

Duties and Responsibilities
Under the supervision and guidance of the Division Manager Procurement, the Senior Procurement Operations Officer will:

• Advise/assist the various Sector Divisions involved in the supervision of Borrowers project implementation activities as required by the relevant Presidential Instructions.
• Advise Borrowers, Suppliers, Consultants, Contractors and other Entrepreneurs on all aspects related to the procurement of goods and services under Bank Group funded projects.
• Participate in Preparation and Appraisal missions for projects with routine procurement components with a view to assisting Borrowers and Sector Divisions Staff to define the most appropriate modalities for procurement.
• Prepare the procurement chapter in the Project Appraisal Report.
• During the project/program preparation cycle missions, assess the adequacy and effectiveness of the procurement capacity at the Executing Agencies and Project Implementation Unit as well as provide advisory technical support to the project/program team on matters of procurement as an input to a new project.
• Undertake assessment of Country Procurement Systems of Regional Member Countries.
• Participate in the project/program Launching Mission to assist the project/program team in developing capacity building of the Executing Agency in the area of procurement.
• Review, provide comments and participate in working group meetings of lending and non-lending activities reports.
• Receive, review and approve all tender related documents requiring the Bank’s “No Objection”, “Approval” or “Action” under the Procurement Policy of the Bank; monitor practical aspects by assisting the Projects’ Task Managers to supervise the procurement activities carried out by Borrowers throughout the project cycle.
• Maintain an on-going system of monitoring the compliance with the Bank’s Procurement Policy by the Borrowers and actions taken by project management to implement internal and external audit recommendations and report on the status of implementation.
• Facilitate and undertake training seminars /workshops for Borrowers and Bank Staff.
• Ensure that procurement information and data entering in SAP by sector experts are effective, correct and accurate.
• Undertake Annual Post Procurement Review Report on on-going projects with a view to advising Management on lessons learnt.
• Provide or generate reports (monthly or quarterly or as requested).
• Execution of audit findings as directed – initiating the necessary corrective actions to address all audit findings in Procurement function and prevent any repeat thereof.
• Championing the Complex / Regional mandate and purpose – providing a direct and indirect operational support that will contribute to the regional output and mandate in assigned Country.

Selection Criteria
Including Desirable Skills, Knowledge and Experience

• Hold at least a Master's Degree or equivalent in Public/Business Administration, Law, Engineering, Procurement, Economics or related fields.
• Have a minimum of five (5) years of relevant professional experience in providing procurement support and advice to the preparation and implementation of programs and projects financed by the Bank or any other similar institution in developing countries, having private sector experience will be an added advantage.
• Proven familiarity with and solid experience in the practice of procurement of goods and works and the acquisition of consultancy services under donor funding conditions, it would be desirable to have knowledge of Bank Procurement policy.
• Experience in supervising and effectively managing implementation of developments projects and programs.
• Having private sector experience will be an added advantage.
• Ability to be flexible, open-minded with integrity, client and results oriented for achieving both Bank’s and Borrowers’ objectives.
• Effective consulting and advisory skills that enable Sector Staff and Borrowers to build their confidence and skills to deal with procurement issues.
• Good networking skills and judgment are required while working within teams and when building professional relationships with procurement specialists and sector specialists working in the Region.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Competence with standard MS Office software (Word, Excel, PowerPoint), preferably combined with knowledge and experience of SAP operations.

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Reference: ADB/17/377

Grade: PL4
Position N°: 50078458

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF.
• The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).

The Hiring Department/Division

• The role of the Banks' Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of:
  • The Immediate Office of the Secretary General (PSEG0) which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;
  • Board Affairs and Proceedings Division (PSEG1);
  • Protocol, Privileges and Immunities Division (PSEG2); and
  • Conferences and Meetings Division (PSEG3).

The Position

• The key objective of this position is to Coordinate and manage the timely, active and effective provision of information about the Bank Group and its activities, in particular its development operations.
• The incumbent will supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards and users. In addition, the Section coordinates archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.
• The job holder will oversee the classification of Bank-wide information in all forms and formats to:
  • Ensure their strategic alignment in support of business objectives before disclosure of such information;
  • Ensure availability, confidentiality, integrity, and audit ability of the Bank's information;
  • Ensure reduction of adverse impacts on the Bank's business operations to an acceptable level; and
  • Ensure conformity and full compliance with the Bank’s Information Classification policy;

Duties and Responsibilities
Under the supervision and guidance of the Secretary General, the Chief Records Management, Classification & Archives Officer will:

• Develop and maintain a strategic and operational framework for the Bank’s records management and archiving and Information Classification System to ensure consistency with applicable Bank rules and regulations and to obtain and maintain quality management system ISO 15489;
• Develop and regularly maintain records management and archiving policies, guidelines and procedures as well as the classification guidelines for the Bank in line with the above strategy and operational framework;
• Classify all Bank documents in accordance with the DAI policy;
• Undertake extensive inventory of information of the Bank and ensure their classification in accordance with the Disclosure and Access to Information Policy (DAIP);
• Establish and regularly maintain an efficient system of document searching according to classification of information in accordance with the DAI Policy;
• Develop and apply effective security controls to the Bank’s information systems by establishing appropriate information; classification labels in line with the DAIP prescriptions;
• Serve as the focal point in the Bank for records management and archiving, information classification and declassification issues in relation to the DAI policy in particular, and for the Bank as a whole, in general;
• Design / Update a training content to be part of the DAI training program along with e-learning tool for staff on constant basis;
• Design appropriate steps for staff to follow in classification of documents;
• To develop key information management controls to ensure that staff members are aware of their responsibilities and that best practice is being followed;
• Assist and advise staff in records management and archiving and classification and declassification of Bank’s documents;
• Advise on any current and potential security and regulatory issues affecting the Bank’s information and assess their impact on the Bank;
• Develop guidelines for document classification, including the networks for sharing information within the Bank;
• Provide leadership on expert innovative systems for records management and archiving and classification of information;
• Lead the implementation of and provide expert advice and recommendations to Senior Management and staff on the DAI policy as well as on records management and archiving policies, guidelines and procedures;
• Supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards;
• Supervise archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

• Hold at least a Master's Degree in Library Science, Information Systems, Governance, Social Science, Public Policy and Administration or any other similar discipline;
• Have a minimum of seven (7) years of relevant practical experience in the relevant field;
• Good understanding of Records Management, Archiving and Information Classification systems, strategies, policies, principles, procedures, and standards;
• Having private sector experience will be an added advantage;
• Good knowledge of information generation and classification, and up-to-date awareness of latest developments in thinking and practice of other MDBs on information classification requirements;
• Comprehensive knowledge of industry standards and guidelines pertaining to all aspects of records management, archiving and information classification;
• Experience of working to best practice in Information and Records Management (for example ISO 15489);
• High level of organizational and analytical skills;
• Knowledge in all aspects of computer security in multi IT areas: database, classification, operating systems specific applications, etc.;
• Strong experience in the use of Information technology tools, SAP and the standard Bank MS office applications (Word, Excel, Access, and PowerPoint); databases, with good knowledge of Management Information Systems;
• Knowledge of Document Management Systems, Information Request Tracking System (IRTS), taxonomy building and metadata standards; report writing skills etc.;
• Relevant practical experience in the field such as the Access to Information (ATI) or Freedom of Information (FOI), preferably with any similar institution such as the International Financial Institution (IFI), Multilateral Development Bank (MDB) or in the public sector environment;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
• Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of SAP (or other integrated document management system or quantitative and qualitative data analysis packages is an added advantage.