Latest Jobs at an Oil and Gas Firm - Nicole Sinclair Consulting

Job Description

• This role provides high level administrative support to the Business Owner’s day-to-day business including scheduling meeting and maintaining work calendars, preparing correspondence and coordinating travel plans.
• This individual must have an understanding the operations of NGOs.

Responsibilities

• Provides full administrative assistance to the executive
• Acts as a liaison between the executive  and other members of staff.
• Embark on projects as requested by the executive.
• Schedules appointment and meetings for the Executives.
• Attends all board meetings, records, transcribes and distributes meeting minutes.
• Organize meeting refreshments/meals and ensures the conference rooms are well organized.
• Maintains all documents and assist in the development of reports.
• Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel, including itineraries, airline reservations, hotel accommodations, rental cars and all other travel needs.
• Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination.
• Ensures the  offices are kept clean at all times.
• Receives and entertains Executive’s guests  as directed.
• Receives and collates reports; forwards collated reports to the executive on a weekly basis.
• Prepares Executive Director’s weekly/monthly financial expense report.
• Responsible for reading, conducting research and routing correspondence, drafting letters and documents; screening and rerouting phone calls.
• Maintains personnel and customer confidence by keeping information confidential.
• Reconciles corporate credit card statements and provides information to the auditor.
• Contributes to team effort by accomplishing related results as needed.

Competency/Skill/Requirements

• Should possess a First Degree from any reputable university
• A minimum of 7 years work experience, minimum of  4years as a personal assistant, 2 years in an Administrative function.
• Ability to handle information with discretion.
• Should possess excellent oral and written communication skills with superior phone skills.
• Strong proofreading and editing skills.
• High level of organizational, time management and customer relational skills.
• Should be detailed oriented, accurate and able to act autonomously with minimal supervision.
• Ability to work well under pressure and meet deadlines.
• Strong computer skills including intermediate/advanced MS Word, Excel and power point.
• Thrives in a fast-paced environment.

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Job Description

• The individuals would be primarily responsible for representing the client with their customers to generate sales, serve as account managers in maintaining client relationships, providing after sales support to the customers.

Competency/Skill/Requirements

• First degree must be a medically related degree from any reputable university in Nigeria.
• Between 28-34 years of age
• Must have completed NYSC
• Must have good sales and marketing skills
• Must possess excellent communication and written skills oriented
• Must be self driven and result oriented

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Job Summary

• This individual would be responsible for being the key liaison between customers /house owners and the Landlord/Developer.
• He has an overall responsibility for ensuring quality service delivery and facilities upkeep as well as the business viability.
• The individual would be responsible for maintaining the profitability of the property.
• He is also responsible ensuring maximum efficiency levels across all departments.

Responsibilities
General Operations:

• Implementing policies and procedures across all department.
• Responsible for the day-to-day management of the property
• Plan and direct the activities in the facility  towards the achievement of both strategic and operational objectives within the guidelines set by the board of directors, including business planning, staff monitoring, finance generation via rentals  and purchases
• Responsible for maintaining the relationship with outsourced Facilities Management Company and other external contractors.
• Develop, establish, and direct execution of operating policies to support achievement of strategic objectives.
• Direct resource allocation and cost management decisions to best support the mission of the business.
• Monitor organizational performance against performance goals to ensure progress and take necessary corrective action as necessary.
• Prepare reports and presentations for board and steering committee meetings monthly.
• Ensuring a well-maintained facility with minimum erosion to the property and assets.
• Implementing corporate process improvements across the various

Food & Beverage:

• Oversee and  maintain smooth operations of the F&B function via the agents
• Ensure the optimal level of service, quality, and hospitality is provided to the guest.
• Ensure compliance with all health and safety regulations.
• Report to management regarding restaurant sales results and productivity.

Hotel Apartments:

• Oversee Housekeeping operations including, but not limited, to hotel Apartment, Public Area, and Laundry.
• Manages the general operation of the Front Office e.g. Reception, Reservations, Concierge.
• Operate within departmental budgets through effective stock and cost controls and well-managed work schedules.
• Evaluate Guest satisfaction levels and monitor trends with a focus on continuous improvement.

Competency/Skill/Requirements

• First degree in related field with good grades professional qualification in hotel management or facilities management a plus.
• 10years experience in a similar sized facility. Executive Management experience in hotel management or service business will be an added advantage.
• High negotiation and marketing proficiency
• Possess high mental aptitude with quick problem solving skills.
• Should posses a strong executive presence, must be calm, classy and unruffled at all times.
• Must inspire confidence and command respect of staff resident and guests.
• Should posses ability to drive the business plan without supervision.
• Should have excellent organizational and time management skills.
• Effective communication skills including the ability to prepare reports, proposals, policies and procedures.
• Supervisory and team building skills.
• Facilities management experience.
• Negotiation skills.
• Excellent IT skills.