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  • Posted: Jul 25, 2017
    Deadline: Not specified
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    Internal Control Officer /Accountant

    Job Description
    Overall Job Scope / Key Job Responsibilities:

    • Oversee the personnel and daily activities of the Internal Control department.
    • Develop/Review Compliance Procedures for all departments/units of School Kits Limited and ensure adherence to laid down policies and procedures.
    • Identify areas of strengths and weaknesses and engage in continuous education and staff development on best practices.
    • Carry out Frequent Internal Control Audits to mitigating risk on loss/theft of SKUs
    • Review the Analysis of financial information and prepared financial reports to determine or maintain record of assets, liabilities, profit and loss, tax liability, or other financial activities within an organization.
    • Contribute to the safeguarding of corporate assets and the interest of School Kits Limited (SKL) by ensuring that appropriate internal controls are in place and operating effectively.
    • Recommend changes to policies and procedures where necessary
    • Insolvency and Business Recovery:
      • Foresee, Manage and Control negligence across all departments to avoid company parting with money and loss of man-hours
      • Apply a risk based approach to the review of the systems and controls of SKL through the implementation of the audit review work
    • Prepare and Send Reports of audit reviews to the Senior Management
    • Discuss the findings and propose action plans of audit reviews with the Senior Management on a constructive basis in order to develop the most appropriate, proportionate solutions to issues arising.
    • Develop strong working relationships with colleagues, clients and relevant authorities.
    • Conduct investigations of suspected internal fraud.
    • As a member of any relevant committee to which the post holder may be appointed during the course of the year, to be familiar with the terms of reference and responsibilities, and to participate by attendance, reporting and challenge at meetings and accept collegiate responsibilities for decisions made.

    Specific Responsibilities
    Inventory / Retail:

    • Responsible for developing and executing a visiting schedule to all the Outlets of SKL to carry out General Audit of their operations. These include: Customer service, Cash management, Spot Checks, Supervise Periodic stock count at the various outlets.
    • Daily review of branch sales records for compliance with policies governing:
      • Discounts
      • Loyalties
      • Returns
      • User rights
      • Customer set ups
      • Clearance Sales
    • Responsible for monitoring and ensuring accuracy in- and out-flow inventory in the Store Department, between the Outlets and Head office.
    • Review Transfer documentation with physical receipts to ensure that all goods transferred to branches are received in total and in good condition.

    Procurement:

    • Responsible for Inventory Purchase in the Procurement Department – Authorise Order, Price Confirmation, Exchange rate Check
    • Responsible for Confirming of Prices on Sales order- check, guide and advise

    Accounting:

    • Ensure accuracy of vendor balances
    • Responsible for confirming the accuracy of reports submitted by the accounting/finance function.
    • Responsible for reviewing and calling over transactions posted by the accounting function into the ERP solutions (QuickBooks).
    • Responsible for carrying out value for money audits on all expenses/capital expenditure by management through the finance function.
    • Ensuring that Finance/Accounts Department follows due process in carrying out its responsibilities.
    • Review documentation procedure for the unit to ensure that proper documentation is carried out.
    • Review payment procedure to ensure that all regulatory deductions (VAT/WHT etc. ) are complied with.
    • Liaising with External Auditors and regulatory authorities.
    • Review monthly payroll for completeness and accuracy before payment by finance

    Human Resources / Admin:

    • Review Documentation to ensure that all staff and associated documentation are in place and up to date
    • Ensure compliance with laid down HR policies and procedures
    • Review Staff Sign-in registers at different locations
    • Vet Admin purchases and bills by ensuring necessary documents are attached to bills.

    Information Technology:

    • Review Documentation and password policy to ensure that all associated policies and procedures are complied with.
    • Review user rights on all solutions to ensure compliance with policies and procedures governing access

    Reporting Line: You will report to the Managing Director (MD) and Chief Operating Officer (COO)

    Qualification

    • Chartered Accountant with minimum of 2 years audit experience.

    Skills and Attributes:

    • General Mathematical Skills
    • Keen Attention to details
    • Proficiency in QuickBooks usage for accounting and internal control processes.
    • Reporting Skills
    • Deadline-Oriented and Result driven
    • Confidentiality
    • Time Management
    • Data Entry Management
    • Writing and Oral skills
    • Financial Resources Management
    • Judgment and Decision Making
    • Strong Self Leadership
    • Decision making ability
    • Ability to work under pressure especially during the peak period
    • Personal attributes: Confident, Self-driven, Determined, Positive and Enthusiastic
    • Excellent Prioritization and Organizational abilities
    • Problem solving skills
    • Team Work
    • Professionalism and Objectivity
    • Analytical skills
    • Unquestioned personal integrity with strong ethics and values.

    go to method of application »

    Fashion Retail Associate

    Job Description

    • The Retail Associate is responsible for ensuring customers have a positive shopping experience. The Associate must actively strive to create a customer-focused shopping environment.
    • The Associate welcomes customers with a friendly greeting and eye contact, ensures proper merchandise presentation, operates the cash register in accordance with policies and procedures, maintains a clean work area at all times and treats fellow associates with courtesy and respect.
    • The Associate also provides customer service according to all customer service guidelines. The Associate may be required to work in various store functions including but not limited to Cash Office, Front End, Fitting Room, Stock Room, Customer Service, Markdowns, Recovery/Sizing, Cashiering, Merchandising, etc.
    • The Retail Associate is expected to be engaged in these tasks as assigned during all working hours, and will be expected to perform a range of functions in all areas of the store as business needs require.
    • The Associate may be requested to perform additional tasks in specific situations, if performance of these tasks will help achieve our customer service and operational goals.

    Essential Functions

    • Demonstrates TRUE courtesy, respect, friendliness, and professionalism at all times.
    • Provides prompt and efficient responses to customers at all times. Understands Customer Service as a number one priority and responds to Customer Service calls immediately. Handles all customer issues in a courteous and helpful way, calling a member of the Supervisory Staff when needed.
    • Takes accurate markdowns, counts and inventories as scheduled.
    • Cross-performs in all assigned areas to ensure that merchandise sizing, ticketing and presentation are to company standards. This includes processing and bringing new receipts to the sales floor using company best practices and meeting productivity standards, merchandising all items to the Sales floor presentation Guide and maintaining merchandise/brand name familiarity within departments to assist customers.
    • Performs daily recovery and light cleaning tasks to ensure a neat, clean and organized store.
    • Assist customers in any way necessary - register-trained, assist customers with merchandise, answers customer questions in a polite and knowledgeable manner. Greets all customers with a smile and "hello" throughout the store as well as saying "thank you" with every register transaction. Processes register transactions following company best practices and meeting productivity standards.
    • Demonstrates integrity and honesty in all interactions with associates and customers. Safeguards confidential information, cash and credit card information, and merchandise.
    • Maintains a high level of awareness and customer contact on the sales floor to create a safe and secure shopping environment for everyone.
    • Maintains a safe working and shopping environment for associates and customers. Reports any unsafe conditions or practices to store management; follows company best practices to minimize risk, losses to the company, and/or theft.
    • Understands and can implement all emergency procedures for power failure, fire, robbery etc.
    • Follows all Mark-Out-of-Stock policies, including the identification of MOS merchandise, proper processing of each piece and the notification of store management to review and approve all disposals.
    • Understands all policies and procedures concerning cash, check, charge card and refund transactions, voids and offline procedures. Maintains a high level of awareness and accuracy when handling bankable tenders.
    • Follows all policies related to associate purchases.
    • Follows company scheduling and timekeeping policies and practices.

    Qualifications
    What Expected:

    • A university degree or equivalent
    • A good understanding/Knowledge of fashion retail service
    • Effectively communicate with customers, associates and Supervisory Staff in a friendly, respectful, cooperative and pleasant manner, whether it be in person, by phone or in writing.
    • Ability to use all store equipment, including registers and PC as required.
    • Ability to spend up to 100% of working time standing, walking, and moving around the store.
    • Ability to regularly bend at the waist, squat, kneel, climb, carry, reach, and stoop.
    • Ability to regularly reach above shoulders and overhead
    • Ability to use cleaning equipment, rolling racks, ladders and other assigned supplies.
    • Ability to perform basic mathematical calculations commonly used in retail environments.

    Competencies:

    • Integrity and Trust
    • Customer Focus
    • Drive for Results
    • Approachability
    • Composure
    • Action Oriented.

    go to method of application »

    Senior Commercial Officer (Pricing and Quotation)

    Job Summary

    • The senior commercial officer will be responsible for supervising all the company’s pricing units and ensuring prompt response to all Requests for Quotes.(RFQs)

    Job Description
    Candidate must be able to perform the following:

    • Assist in formulation of commercial procedure within the department with the supervision of the business manager.
    • Supervise all Commercial activities of the unit to ensure adherence to company standards and policies.
    • Participate in the preparation of proposals and cost estimates for business prospects, bids and tenders in liaison with the Sales team
    • Coordinating and responding to all RFQs and RFIs for the company’s sales team
    • Timely preparation of quotations and commercials for RFQs, obtaining approval from business manager where necessary and respond within deadlines
    • Apply company Industry rates /standards in preparing quotations and contracts and responding to customer needs within lead time.
    • Develop database of all customers from the request platform
    • Maintain accurate and up-to-date records of all contacts with clients (Local and International) and furnish this to business manager periodically
    • Weekly update of file including completed,ongoing, and pending jobs analysis and submission of report to Head of the Business Unit.
    • Monitor and report monthly, contract end date. List customers whose contracts are due to expire and recommend pricing for contract renewal to the General Business Manager.

    Qualifications

    • Candidate must have at least seven (7) years’ industry experience, three of which must have been in similar supervisory role and must have vast experience in receiving inquiries, interpreting customer’s need and giving quotation in time in accordance with industry standards and procedure
    • Candidate must have a good knowledge of shipping & logistics industry as well as a Degree in Supply Chain Logistics or any other related discipline like Economics.

    Skills Required:

    • Excellent negotiation skill
    • Business writing skill
    • Good knowledge of finance
    • Proficiency in Microsoft Excel

    go to method of application »

    Chief Strategy Officer

    Job Summary

    • Reporting directly to the Chief Operating Officer, the Chief Strategy Officer (CSO) assists with developing, communicating, executing, and sustaining strategic initiatives.
    • S/he will focus on accelerating organization performance through cohesive strategy planning and execution, knowledge management and the implementation of an organizational dashboard for impact and organizational effectiveness.
    • The CSO is responsible for formalizing the company’s strategic-planning processes, and leading the development of the strategy, translating it for people across functions and business units, and drive organizational change forging new working relationships and synergies across the organization, and establishing greater transparency and accountability for those people carrying out the company’s strategy.
    • In addition, the CSO is responsible for assessing whether strategic initiatives, at all levels of the organization, are in line with the company’s standards and objectives.

    Job Description

    • Leads the development of the strategic plan/framework for the organization, and the detailed current year operating plan, while adhering to direction set by the CEO and Board of Directors. This includes formalizing and leading the strategic planning process, focusing on long term trends and outlook, and competitive intelligence.
    • Facilitates the execution of the strategy by working collaboratively with the other Executive Team members and ensuring that the strategy is communicated and easily understood by all throughout the organization. Ensures that strategic actions are completed at various levels to achieve desired results.
    • Ensures that appropriate metrics are in place to measure performance and progress towards strategic goals.
    • Acts as a key advisor to Chief Executive Officer on critical changes in the competitive landscape, global marketplace and external business environment
    • Engages external business and industry experts to learn and influence business strategies, constantly remaining alert and forward-thinking about opportunities and risks in the industry.
    • Leads the development and implementation of consistent practices and strategic frameworks across West and South Africa region.
    • Oversees the development and implementation of a knowledge management infrastructure and leads in the management of organizational knowledge as a strategic asset to further the organization’s goals.
    • Leads the organization’s approach to measurement and evaluation with a focus on the creation of an organizational dashboard for impact and organizational effectiveness

    Qualifications

    • A minimum of 10 years’ experience in strategic planning.
    • Seasoned professional, with a strong strategy orientation, who has previously held several business and operational roles in fast paced and complex environments. Work experience should include success in a period of growth and/or transition.
    • Ability to apply a variety of strategic frameworks to analyze problems and to guide and develop solutions.
    • Ability to translate and communicate complex topics in a variety of forums, tailoring communications to effectively fit and influence the targeted audience; strong executive presence, presentation and communication skills.
    • Ability to leading the entire range of problem solving work from problem definition to analysis, recommendation and the development of implementation plans.
    • Ability to influence on a global and virtual stage, demonstrating courage, an approachable style and inspiring confidence
    • Ability to bridge cultural boundaries and norms to overcome barriers and improve outcomes.
    • Ability to work collaboratively with key internal and external leaders, partners, suppliers and customers
    • Master's Degree or an equivalent combination of a Bachelors degree and experience.
    • Proven track record with strategy planning, development, and execution

    Additional Information:

    • This job requires frequent travelling and the potential candidate must be able to take initiatives and own the role.

    go to method of application »

    Retail Assistant Manager

    Job Description

    • Assist store management in leading assigned location to achieve sales goals through consistent operational excellence, discipline, and a committed team who execute flawlessly.
    • The role of a 2nd Assistant Manager is to assist the Store Manager in fulfilling and executing the company mission statement on a daily basis. Is obsessive about our product, people and our customers.

    Responsibilities include but are not limited to the following:

    • Drive for Results - Ensures that the highest level of customer service is provided in the store. Communicates and successfully promotes programs aimed at increasing business. Sets an example with constant customer interaction on the selling floor and accountability for personal sales results while maintaining a minimum SPH (sales per hour) goal.
    • Ensures all employees are trained and developed in product knowledge, selling techniques, and loss prevention. Frequent one-on-ones are conducted to ensure Associates SPH goals are achieved.
    • Merchandising - Manages a collection within the store to ensure strong sales results are being driven through the successful implementation of all company merchandising guidelines. Utilizes analytical skills in order to make strategic merchandising moves on a weekly basis based off of business reports and sell-through.
    • Ensures the replenishment systems are followed and the store standard expectations are consistently met.
    • Human Resources - Resolves all HR issues in a timely and effective manner, partnering with the HR Department when necessary. Enforces all company policies and procedures.
    • Operations - Works in conjunction with the Store Sales Manager and Associate Sales Manager in managing all areas of the daily operations of the store. Ensures that the sales floor is adequately staffed and supervised. Ensures all paperwork is completed promptly with attention to detail.
    • Stock - Maintains efficient systems for receiving stock shipments, transfers, markdowns, and handling of defective merchandise.
    • Communicates all inventory issues to the appropriate parties. Assists in general housekeeping duties within the store.

    Qualifications

    • 2+ years of previous retail sales experience including a minimum of 1 year of retail management
    • Knowledge of Fashion Brands
    • Flair and Passion for Fashion
    • Must have experience with operations, merchandising, sales, and stock activities.
    • Excellent communication & interpersonal skills.
    • Ability to multi-task and meet tight deadlines concurrently.
    • Ability to understand budgets, sales, hourly goals, and allocations.
    • Open availability and able to work a flexible schedule.

    go to method of application »

    Floor Sales Supervisor

    Job Description

    • The Floor Sales Supervisor is part of the store management team and is responsible for the daily planning, organisation and follow up of all sales floor activities within the store.
    • The Sales floor supervisor will aid the Store Manager/Assistant Manager in the day to day operations of the store as may be designated and will need the confidence to motivate and inspire the team to maximize the stores sales performance.
    • The Floor Manager is responsible for the day to day management of the store. 
    • As a Floor Manager, you drive your business through motivating and challenging your team to provide exceptional service and create lasting relationships with each of their customers. 
    • Through hands-on experience and insightful mentorship, this role provides the opportunity to gain invaluable experience in all aspects of our business.

    You will make an impact by:

    • Growing our business through exceptional sales and customer service
    • Driving operational excellence
    • Identifying and communicating business opportunities
    • Leading smart and positive change

    The Ideal Candidate

    • As a growing professional, challenge and opportunity excite you. You seek the challenge of jumping right in, learning from the ground up and working alongside exceptional talent.  
    • In addition, you are:
      • Experienced in retail management
      • Passionate about the fashion industry
      • Astute with common sense and quick on your feet
      • Confident in fast-paced, customer-eccentric environments

    Qualifications

    • A minimum of 1-3 years in a leadership/supervisory position
    • Fashion-retail Knowledgeable with relevant experience in visual merchandising
    • Ability to empower and develop a team
    • Ability to collaborate and function as a member of a team
    • Ability to execute plans and strategies
    • Strong leadership, interpersonal and communication skills
    • Highly organized and able to adapt quickly to changing priorities
    • Ability to anticipate and solve problems, act decisively and persist in the face of obstacles
    • Commitment to exemplifying the highest integrity and professional business standards

    go to method of application »

    Till Operations Supervisor

    Job Description

    • The Till Operations Supervisor is primarily responsible for the supervision of the team members and processes at the front end of the store.
    • The individual in this role will also oversee the functions associated with cash management.
    • The role is an entry-level supervisory position with Manager on Duty (MOD) and key carrying responsibilities.
    • When the Store Manager is not present, the Supervisor is responsible for the entire store as an acting MOD.
    • When not acting as MOD, the Admin/Till Operations Supervisor is solely responsible for supervising his/her dedicated area within the store.
    • This Team Member has to provide excellent customer service and an experience that exceeds customer expectations.
    • This position impacts the company by leading the department and the store to success with integrity and drive to get the job done thoroughly

    Essential Job Functions

    • Provide an excellent experience for all customers by providing at the till and training the other team members for exceptional customer service.
    • Manage high checkout speed and accuracy by ensuring adequate lines are being managed, and break schedule does not contain gaps in coverage.
    • Ensure all Team Members are coached to provide excellent service by smiling and saying “Thank You” during each register transaction.
    • Perform advanced transactions such as price adjustments, refunds and exchanges.
    • Answer telephones with great etiquette and voice tone.
    • Trains and coaches all Team Members to drive reward card signups in order to meet company expectations.
    • Conduct new Team Member on-boarding and register training
    • Supervise, oversee, and assist Team Members and Front End Specialists with Front End functions.
    • Ensure that all maintenance and recovery standards are being followed per Standard Operating Procedures, specifically at the cash/payment area.
    • Drive sales to meet company expectations.
    • Manages compliance of weekly activities to ensure completion.
    • Ensure all Work Opportunity/employment forms are attended to within 30 days of the Team Member’s hire date.
    • Order the front end area, office supplies, break room supplies and restroom materials within the defined supply budget.
    • Perform timely cash reconciliation prior to store opening, counting cash register drawers and prepare tills to go into register.
    • Track cash variances and report to Store Manager.
    • Handles all payroll responsibilities per Standard Operating Procedures to ensure accurate payroll reporting every week.
    • Assist Store Manager with writing the weekly store schedule for all Team Members.
    • Responsible for entering weekly information on the attendance tracker for all Team Members and keeping the information up to date.
    • Assist Store Manager in writing Progressive Disciplinary Record (PDR) for Team Members who have cash variances and/or attendance violations, as needed.
    • Maintain personnel files to HR Standard Operating Procedures.
    • May assist Store Manager with screening and interviewing potential candidates.
    • Manage and approve petty cash decisions.Ensure proper filing of all store invoices.
    • Responsible for compliance with all questions on the Store Expectations Checklist and Loss Prevention Audit related to job function.
    • Comply with and strictly enforce all company's policies outlined in the Team Member Handbook, including dress code and attendance, and company’s Standard Operating Procedures.

    Qualifications

    • University Degree or Equivalent
    • Flexibility in scheduling; evenings, early mornings, weekends and holidays required.
    • Previous cash handling or office management experience preferred.
    • Previous customer service/HR personnel experience in a service experience organization.
    • Computer skills required.(Intermediate skills in Microsoft Office products including Word and Excel)
    • Strong verbal and communication skills required.
    • Experience with fashion retail preferred.
    • Demonstrate ability to set goals and objectives and motivate team to achieve them.
    • Demonstrate ability to multitask while leading a team in a fast-paced environment.
    • Excellent people skills.
    • Strong analytical and decision-making skills.
    • Previous retail experience preferred.
    • Previous management experience preferred.
    • Demonstrate ability to interact and engage customers.

    go to method of application »

    Senior Development Manager, West Africa

    Job Description

    • Responsible for managing the development programs of West African projects in Nigeria and Ghana, currently including the Jigna, Lekki, Appolonia and King City projects.
    • Responsible for driving the following infrastructure and real estate development areas: urban planning, development conceptualization and implementation (including value engineering), adherence to development budget, financial modeling, leasing and contracting, JV/transaction structuring and negotiating, general project management as well as managing necessary stakeholders to ensure projects are completed on time, within budget and to the approved quality.

    Other responsibilities include but are not limited to:

    • Working with the Head, West Africa to implement strategic priorities for the projects in terms of commercial management, project management, finance management as well as managing necessary stakeholders;
    • Originating strategic and profitable development opportunities across the portfolio;
    • Identifying partnership opportunities to support strategic priorities; including but not limited to leading negotiations with project partners and contractors for ongoing developments;
    • Monitoring day-to-day relationships with partners for ongoing developments, and establish metrics to analyze and track performance of partners;
    • Monitoring necessary coordination to manage project sites and logistics, project documentation, project cost and working capital management, and other elements of project management;
    • Implementing best practices across projects, train local resources, build capacity and institutional knowledge;
    • Recruiting / partnering with suitable resources to carry out development activities including but not limited to sales teams and delivery team whilst also utilizing the existing in-house resources and maintaining institutional knowledge;
    • Identifying the best individual and corporate consultants in the market to work with the in-house team;
    • Working with the Group Head of Construction and Delivery as well as the project delivery teams to ensure construction is carried out on time, within budget and in accordance with the agreed quality parameters;
    • Recommending the most appropriate form of construction procurement liaising with the Group Head of Construction and Delivery;
    • Working with the Group Head of Construction and Delivery to identify new construction technologies and methods of improving logistics and supply chains;
    • Supporting the identification of potential new projects which can be undertaken by the company across West Africa and develop business cases for identified projects in consultation with the Head, West Africa;
    • Identifying and sourcing equity investors and debt providers;
    • Managing appropriate market studies, feasibility studies, concept development, financial appraisal and other activities aimed at creating bankable, deliverable projects;
    • Carrying out thorough and incisive market research to ensure the most appropriate products for the market and  sites;
    • Coordinating induction of facility management services around the newly developed facilities prior to commissioning. More generally, also developing and implementing the general urban management frameworks (services and service charge regime for the Projects), working closely with Group Head of Construction and Delivery and consulting team;
    • Ensuring application and compliance with Group Anti-Corruption and Bribery Policy and Health, Safety and Quality standards;
    • Advising on property, facility management and after care services for all projects;
    • Working and liaising closely with the Country Heads and Project CEOs in West Africa;
    • All other duties and responsibilities as assigned by the Head, West Africa

    Qualifications
    Hard Skills and Experience:

    • Minimum Bachelor’s degree in Real estate, Development Management, Project Management or related professional discipline;
    • Minimum 10 -15 years of relevant experience in real estate developmentwith at least 5 years of relevant experience in emerging markets, preferably in Africa;
    • Effective development/project management skills;
    • Excellent budgeting skills;
    • Excellent reporting skills;
    • Effective deal structuring skills;
    • Good knowledge and understanding of legal and financial aspects of real estate development.

    Soft Skills:

    • Mature, pragmatic and flexible approach, strong commercial judgment;
    • Team player but comfortable working autonomously;
    • Exceptional written and verbal communication skills;
    • Good negotiation skills;
    • Good attention to detail;
    • Rigorous and organized approach;
    • Hands-on, ready to roll up the sleeves.

    Personal Characteristics:

    • High energy;
    • Result-oriented;
    • Strong work ethic;
    • Ability to work effectively under pressure;
    • Desire to live and work in Africa.

    Method of Application

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