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  • Posted: Jun 28, 2017
    Deadline: Jul 2, 2017
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    We assist those in urgent need anywhere, anytime, no matter what the conditions, providing lifesaving health care and health care-related emergency services-often within hours. As conditions ease, we work with local leaders to rebuild stronger. In non-emergency settings, our focus is development. Through our training programs, we pass essential skills int...
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    Human Resource and Administrative Officer

    Location: Maiduguri

    Job Summary

    • Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

    Essential Responsibilities
    Administrative Duties:

    • Manage and coordinate all travel arrangements for staff as directed by supervisor.
    • Facilitate timely hotel or guest house booking and arrangement for visiting Staff
    • Advocate and promote a healthy, creative and safe work environment.
    • Ensure proper functioning of the office
    • Responsible for dealing with day-to-day IT queries
    • Coordinating submission of staff Time sheet
    • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
    • Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
    • Develops administrative assistant by providing information, educational opportunities, and experiential growth opportunities.
    • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
    • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
    • Verifying receipt of supplies.
    • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
    • Overseeing the running of the Guest house and domestic Staff with the assistant of HR/Admin Assistant
    • Contribute to team-wide communication and knowledge management and participate in organization wide events and discussions on related topics /projects
    • Custodian and distributor of Field assets

    Human Resource Duties:

    • Ensure hire processes are in compliance with the formalities and registration required by local law.
    • Overseeing Staff on-boarding processes.
    • Coordinating submission of time-sheets
    • Manages and updates staff data base.
    • Track and Monitor Staff annual leave, sick leave and absences
    • Manage employee relations
    • Coordinate and facilitate employee exit process and archive all required documents.
    • Track and monitor Expatriate’visa extensions
    • Monitor proper use and functionality of office equipment by utilizing efficient tracking methods
    • Uploading Staff details on Cost point
    • Pay slip preparation and distribution
    • Develops administrative assistant by providing information and growth opportunities, coaching and guiding
    • Any other duties as assigned by supervisor.

    Qualifications and Skills

    • A Degree in Business Administration, Finance or any other related field
    • 2 years cognate experience in an INGO setting is an added advantage.
    • Administrative report writing, Organization and analytical skills
    • Good knowledge of Microsoft office packages

    Key Competencies:

    • Strong communication skills: oral, written and presentation skills.
    • Should be a team player and culturally sensitive.
    • Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
    • Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
    • Extremely flexible, and have the ability to cope with stressful situations
    • Reporting and writing skills, managing processes,
    • Analytical and Problem Solving
    • Inventory control
    • Proficiency in Microsoft Office

    Method of Application

    Applicants should send their applications and CV's addressed to the "Human Resource Manager, International Medical Corps" via: imcnigeriavacancy@internationalmedicalcorps.org

    Note

    • Only Short-listed candidates will be contacted.
    • Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
    • Application letter and curriculum vitae should be in a single Microsoft Word Document.

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