• Jobs at Management Sciences for Health (MSH)

  • Posted on: 2 August, 2013 Deadline: 16 August, 2013
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  • Background Information
    Management Sciences for Health (MSH) saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

    Program Associate

     

    Grade  E              Job ID    13-6784
    Project/Program              Nigeria/CUBS                
    Application Due Date     2013-08-16
     
    Overall Responsibilities
    The objective of the Program Associate position is lead the coordination of project work in consultation with the Chief of Party and Advisors. This position will also link logistics with the technical program work with support from the Project Advisors and the Directors.

    Specific Responsibilities
     
    Lead Coordination
     
    1.            In collaboration with the Chief of Party and Advisors, take overall responsibility for coordinating the CUBS calendar. Update and share an electronic calendar weekly as activities are scheduled or modified.
    2.            Actively solicit and file appropriately electronic copies of all activity reports from all project staff.
    3.            Match project implementation with the work plan every week and flag areas of action.
    4.            Compile and edit quarterly, semi-annual and annual reports for timely review by the Directors and submission to USAID.
    5.            Manage the consultants recruitment process – compile a database of consultants, develop quarterly plans for consultant needs, obtain SOW from technical staff, contact and communications with consultants, arrange orienting/briefs/training them, assist with retirement and payment)
    6.            Travel to various activities in and outside of Abuja and provide support when required.
    7.            Conduct and/or support any special projects or other duties as assigned by supervisor.
     
    Lead Logistics
     
    •             Take responsibility for organization of the office, manage the project reception area and guests
    •             Collaborate with Fin/Ops to prepare logistics and finances for CUBS Abuja activities
    •             In liaison with the Travel/Logistics Coordinator, coordinate international and domestic travel for staff and consultants – transport and hotel arrangements.
    •             Maintain system for efficient communications with the project field offices, implementing State governments and Abuja partners (database of our partners/clients, telephone, cell phone, emails, physical add etc)
     
    Qualifications
    Basic degree in any field with at least 2 years experience working in a dynamic Civil Society Organization. S/he will have strong office and organizational skills with competence to set priorities and multi-task in a time-sensitive environment. The candidate must be highly creative, witty and able to undertake complex tasks with minimal support. Writing and communication skills will be an added advantage. Team skills and comfort with computer word processing, spreadsheets and presentation software are a must. Agility working with electronic calendars (outlook or Google or other) and file management on networked system are an added advantage. Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
     
    Click Here to Apply

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    MANAGEMENT INFORMATION SYSTEM (MIS) OFFICER

     

    Overall Responsibilities
    The success of the TBCARE1 project depends largely on accurate, complete and timely reporting of achievements to PEPFAR/USAID. Achievement of set targets is of utmost importance. Hence, the objective of the MIS officer position is to strengthen the project M&E system to generate data and strategic information for program management, reporting, documentation of results, and publication of operational research findings; so as to generate strategic data for program management, reporting and documentation of best practices.

    Specific Responsibilities
    Support the development and implementation of TBCARE1 and reporting formats for key  indicators and targets in collaboration with the Senior Technical advisor.
    Establish system for flow of information from service-delivery points to the MSH TBCARE central data base and ensure timely M&E technical support to all implementing health facilities.
    Assist in the conduct of periodic data quality audits.
    Ensure MSH TBCARE1 provides adequate data for timely reporting to appropriate authorities; and provides inputs into other national and international reporting systems.
    Support building of the capacity of MSH TBCARE staff in the design and implementation of a coordinated and effective monitoring and evaluation system.
    Ensure state-of-the art database management practice at MSH TBCARE
    Analyze M&E data on a monthly, quarterly and annual basis and flag action areas to the project management.
    Link and analyze resource inputs, outputs and outcomes and report on project effectiveness and efficiency.
    Work with TBCARE1 management to document and publish best practices.
    Liaise and network with relevant MSH TBCARE1 partners and collaborators to harmonize our reporting systems.
    Provide clear documentation of programmatic achievements and keep the Senior Technical advisor informed on monthly, quarterly and annual basis.
    Support writing of reports and take responsibility for compilation of joint project report to the donor and partners.
     
    ACCOUNTABILITY:
    Supervision:  Works independently with authority from the Senior Technical Advisor, within strategy and policy guidelines.
    Decision Making: Makes decisions with regards to work responsibilities and is accountable for them.
    Responsibility over data or information: Has access to information within project, and is responsible for program data generation and management.
    Responsibility over Staff:  M&E technical support to STBLCP M&E officers, TBLS and facility DOTS focal persons.
     
    Qualifications
    A degree or equivalence in Statistics, Epidemiology or related field with focus on monitoring and evaluation and/or Biostatistics.
    At least 2 years hand-on-experience in monitoring and evaluation with very good analytical,      presentation, communication and reporting skills.
    Significant experience in developing , monitoring plans and/or management information systems. An NGO experience      especially with USAID funded project will be an advantage.
    Excellent inter-personal, multi-cultural and team building skills.
    Strong computer skills particularly in spreadsheets, database and statistical applications.
    Significant experience working on TB programs in Nigeria.
    Familiarity with PEPFAR reporting systems, particularly for TB Programs desirable
    Excellent writing skills, oral and written communication skills and  fluency in English
     
    Click Here To Apply

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    Finance and Admin Assistant

     

    Overall Responsibilities
    The FAA will be responsible for ensuring the smooth operations of technical efforts and/or field activities by providing logistics support and coordinating programmatic information for the Nigeria project activities. She or he will assist technical advisors / specialists and senior managers to coordinate project activities and will assist Finance & Admin Officer (FAO) for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles specified by the donor agency.  The FAA is aware of, and adheres to, MSH’s procurement integrity standards in all activities. She or he will be responsible for working with other staff from the headquarters and/ or partner organizations to coordinate technical assistance.
     
    Specific Responsibilities
    Administration:
    Be the face of MSH to the outside, offering excellent customer care to our guests, clients and partners physically or through the electronic media.
    Facilitate effective and efficient communication between MSH Staff, partners and clients.
    Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
    Handle arrangements and assist in the logistics for meetings, retreats, and workshops to specific projects as will be required.
    Assist with Procurement logistics
    Working closely with FAO to supervise and monitor Cleaners and Security Guards including tracking attendance and performance. Ensure fire extinguishers are periodically renewed
    Operate and monitor Generator; providing necessary information on servicing, repairs, diesel consumption and generator daily usage, etc.
    Follow-up on servicing/maintenance of office equipment & machines in conjunction with the Field Liaison Officer including keeping maintenance logs.
     Ensure back-up for the server and ensure all I.T. Peripherals are working   accordingly and reporting issues to I.T. Unit in a timely manner.
    Finance: Provide following accounting and financial support to FAO:
    Prepare payment vouchers, raising journals, writing cheques, etc. as may be instructed by the Finance and Admin Officer.
    Properly code all transactions.
    Processing payment of expenses, including per diem and transport to participants during activities in the field.
    Prepare deposit slips for cash to be deposited into the bank account.
    Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks as directed by the FAO
    Maintain accounting and inventory files in an orderly manner.
    Tracking and following up on outstanding advances and assure timely reconciliation.
    Post internal requisition, credit memo form and service completion certificate into the QuickBooks.
    Any other tasks as requested by Supervisor, Finance Manager and COMU, Director.
     
    Qualifications
    University Degree in Accounting or equivalent certification from a Business Technical School.
    Experience as an Accountant or understanding of key aspects of accounting.
    Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
    Specific qualification in management of a large and busy office
    Familiarity with the PEPFAR or interest in learning about public health issues
    Excellent writing and communication skills
    Ability to work independently and as part of a team
    Strong organizational skills and ability to handle multitask
    Ability to respond to new challenges in a flexible and thoughtful manner
     
    Click Here To Apply

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    Monitoring and Evaluation Associate

     

    Overall Responsibilities
    The success of the LMS/Pro-ACT project depends largely on accurate, complete and timely reporting of achievements to PEPFAR/USAID. Achievement of set targets is of utmost importance. Hence, the objective of the M&E Officer position is to support the development, maintenance and operation of the Monitoring and Evaluation System in the field office for effective monitoring of inputs and results in liaison with the M & E Specialist.
     
    Specific Responsibilities
    Support the M & E Specialist in meeting all key M & E deliverables in the State office
    Support the M&E Specialist in the provision of technical guidance to the facility M & E staff on data collection, collation, basic analysis and reporting
    Work to monitor the progress and provide ongoing mentorship to engaged data clerks ensuring adherence to set standards and building their capacity to position them for program ownership
    Generate specific outputs (deliverables) as determined in the respective projected work plan for each month/quarter which will guide the M&E in leading the state M&E systems
    Support the State Monitoring and Evaluation specialist in building the capacity and strengthen the community grants systems and processes 
    Perform any other duties as may be assigned from time to time by the supervisor M&E Advisor and The Project Director.
     
    Qualifications
    Degree in Statistics, Epidemiology or related field with focus on monitoring and evaluation and/or Biostatistics.
    At least 2 years hand-on-experience in monitoring and evaluation with very good analytical, presentation, communication and reporting skills.
    Excellent inter-personal, multi-cultural and team building skills.
    Strong computer skills particularly in spreadsheets, database and statistical applications.
    Experience working in HIV/AIDS programs in Nigeria. Familiarity with PEPFAR reporting systems highly desirable, particularly for HIV Counseling and Testing, prevention of Mother-to-Child Transmission, ART, palliative care, and OVC desirable
    Good writing skills, oral and written communication skills and  fluency in English
     
    Click Here to Apply

    Method of Application

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