Front Desk/ Administrative Officer at Byteworks Technology Solutions Limited

Job Description

• Full responsibility for developing comprehensive operating manuals, standard operating procedures, training procedures
• Driving the highest standards while the company expands
• Achieving the agreed business plan and budgets
• Ensure office stationaries are available and in stock
• To ensure the quality of the food and its delivery are to the highest standards
• General cost controls, meeting and beating targets and budgets
• Carry out the administrative function for the Board which includes minute taking, preparation of agenda, timely circulation of papers
• General maintenance and supervision of the following
• Ensure that diesel is available for the office generator
• Ensure the car is in good condition (Fuel, Battery, Tyres, Service maintenance)
• Ensure the office internet is available
• Ensure there is PHCN Credit
• Ensure the Inverter is in Stable condition
• Ensure there is constant dispense water in the office
• Ensure office cleanliness (Floor, Window blinds etc)
• Ensure the Health and Safety Kit is available and in good condition (First aid Kit)
• Ensure Generator is in a good condition
• Ensure air conditions are in a stable and working condition
• Monitor office inventory items
• Office procurements
• Prepare travel expenses and tickets for directors and staff of Byteworks
• Offer referral for services and handle requests for information
• Assist other departments as required
• Product Support
• Assist in Daily status reports of product
• Answer phones and operate a switchboard.
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable.
• Call persons waiting for visitor and book them a room to meet in.
• Schedule meetings and conference rooms.
• Make coffee and order lunch for staff.
• Ensure reception area and entire office is tidy.
• Coordinate mail flow in and out of office.
• Coordinate office activities.
• Hand out employee applications.
• Arrange appointments.
• Send email and fax
• Collect and distribute parcels and other mail.
• Perform basic bookkeeping, filing, and clerical duties
• Prepare travel vouchers.
• Update appointment calendars.
• Schedule follow-up appointments
• Supervise the cleaner
• Carry out other administrative duties
• This position is only available to females

Requirement

• Candidate must have at least one year experience in office administration