Job Opportunities at COOPI - Cooperazione Internazionale

Duration: 6 months renewable
Starting date: July, 2017
Area of intervention: Northern States of Yobe and Borno

Position Description

• In close cooperation with all the different positions in place at Country Coordination level, the Area Coordinator is responsible for the overall management of quality of program, staff management, logistics, security, finance and procedures’ respect. Delegated by the Head of Mission, he/she represents COOPI with donors, institutions, NGOs, local government and international agencies available in the area.
• He/she guarantees the correct project implementation and the donors’ procedures respect.
• He/she cooperates with the Head of Mission in the definition of the Country Strategy and intervention priorities for its area of competence.

Responsibilities
Institutional Relations:

• Delegated by the Head of Mission, he/she manages relations with institutional donors and potential ones. In coordination with the Head of Mission, he/she represents COOPI in its area of competence through relations with institutions, NGOs, local and international organizations, and partners.
• He/she is also responsible for the Organization’s reputation in the area.

New Opportunities Identification:

• He/she verifies and proposes to the Head of Mission the intervention priorities to consolidate new opportunities of involvement in the area.
• He/she cooperates with the Head of Mission in the identification of new project opportunities in his/her area of competence. Delegated by the Head of Mission he/she participates to the elaboration of the strategy for his/her area of intervention.

Project Management and Strategy:

• Always referring to the Head of Mission and in coordination with the Project Managers, he/she coordinates and directly supervises projects, guaranteeing their correct implementation in conformity with contractual obligations and donors’ procedures, and in line with the COOPI’s procedures and management standards.
• He/she coordinates the elaboration, writing, and necessary documents preparation for presenting new projects, referring to the Head of Mission.
• He/she is responsible for the preparation of projects’ reports and all monitoring documents requested by the coordination office. He/she ensures that all official and administrative documents are transmitted to the Country Coordination.

Country Office Management:

• He/she is responsible for all different aspects linked to the country office management: economic and financial situation, logistics, and local staff management, in conformity with the organization’s guidelines.
• He/she guarantees the Country Regulation and the respect of the organization’s procedures.

Staff Management:

• He/she is responsible for the local staff management and training, in his/her area of competence, in close cooperation with the relative functions at Country Coordination level, whose indications he/she follows.
• He/she coordinates the expatriate staff, monitoring their activities, and participates to the staff evaluation, together with the Head of Mission.

Safety:

• He/she is responsible for the expatriate staff security in the area, and for the correct implementation and respect of the general security regulation.

Economic and Financial Management:

• He/she is responsible for the economic management of his/her area of competence.
• He/she supervises the financial management and, in cooperation with the Area Coordination

Administrator and the Administrative Coordinator:

• He/she participates to the preparation of coordination and projects’ budgets.
• He/she ensures - through the administrative function - the respect of financial reporting deadlines and the organization/donor’s procedures.

Profile

• Advanced Degree in International Education, International Development, Health and Nutrition or a related field or equivalent work.
• Minimum 3 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
• Previous experience with an international humanitarian NGO is an advantage;
• Desirable experience of working on EU/ECHO, USAid/OFDA, UN and Italian Cooperation;
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

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Type of contract: Fixed Term Contract
Duration: 12 months renewable
Starting date: ASAP
 
Role Purpose

• He/she is responsible for the project’s execution, in technical, economic/financial terms, and in terms of resources management on field, in compliance with COOPI and the donor’s procedures.
• He/she ensures the expected results attainment in budget management.

Responsibilities
Activity Planning and Management:

• In cooperation with the project staff, he/she plans and monitors the activities’progress, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures.

Administrative and Financial Management:

• In collaboration with the Project Administrator/Administrative Coordinator he/she plans all expenditures to make.
• He/she regularly monitors all made expenditures.
• He/she supervises accounting and the project cash safe/bank account management and, where there was no dedicated staff, he/she directly manages the accounting and the project cash safe/bank accounts, making use of the instruments made available by the organization (Merlino).
• In cooperation with the Project Administrator and in coordination with the Administrative Coordinator he/she prepares the Purchases Plan.
• He/she ensures the organization and donor’s procedures respect when purchasing goods and services.

Reporting:

• In coordination with the Head of Mission ad with the Administrative Coordinator, he/she ensures the preparation, in compliance with the deadlines, of all financial and narrative reports - interim and final - expected by the project.
• He/she is responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the projects he manages.

Staff Management:

• In coordination with the Head of Mission and in compliance with the country’s rules/laws and with the COOPI’s regulation in the country, he/she selects the local staff to be employed in projects, and manages any other project’s expatriate staff.
• By making use of the organization’s tools he/she evaluates the local staff employed for projects and he/she participates to the evaluation of his/her own project, upon request by his/her direct supervisor.
• He/she coordinates and supervises the work done by all the project staff, in compliance with the organization’s security procedures.
• He/she is responsible for the initial and continuous training of the local staff under his/her responsibility.

Goods Management:

• He/she is responsible of the correct management of all goods purchased for the project, both irectly and purchased by other offices/field offices.
• For all goods purchased by the project he/she updates the inventory, in cooperation with the Administrative Coordinator.

Institutional Relations:

• In relation to the project of his/her competence, he/she communicates with the donors’ officers, the local authorities which are competent in the aspects related to the project, the project’s partners and beneficiaries, in compliance with the organization’s guidelines.

New Projects’ Writing:

• Upon request by his/her direct supervisor, and cooperating with the project staff, he/she elaborates, writes and prepares all necessary documents to present new projects, in accordance with the organization’s processes and procedures.

Profile

• Advanced degree in Food Security, livelihood or related field or equivalent work.
• Minimum 3 years experience in the humanitarian field as project or programme manager or in a similar position. Demonstrated experience in food distribution or related field.
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

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Job Description

• The Head of Mission provides leadership and strategic direction of COOPI’s operations in Nigeria and is responsible for the implementation and development of the country programme in line with COOPI’s organisational and country strategy, policies and procedures.
• The HoM is also responsible for the management and capacity building of the staff, securing donor funding and to represent the organisation to the government, donors, and other appropriate bodies - including clusters, UN agencies and the media.
• The HoM reports directly to the Area Manager at the HQ.

Responsibilities
Institutional relations:

• He/she manages relations with the main institutional donors and with potential ones.
• He/she represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners.
• He/she also is responsible of the organization’s reputation in the country.

Strategy and planning:

• He/she verifies and proposes to the Area Manager the intervention priorities to consolidate the organization’s opportunity to be more involved in the country.
• He/she contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).

Projects’ Management:

• He/she coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards.
• He/she coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the Area Manager and the headquarters support offices.
• He/she is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters. He/she ensures the transmission of all official and administrative project documents to the central headquarters.

Country office management:

• He/she is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines.
• He/she guarantees the respect of the country’s legislation and administrative regulation.

Staff Management:

• He/she is responsible for the local staff management.
• He/she participates and supports the Area Manager and the Human Resources office in the selection of the expatriate staff.
• He/she coordinates and monitors the country’s expatriate staff management.

Safety:

• He/she is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.

Economic and Financial Management:

• He/she is responsible for the country’s economic result.
• He/she supervises the financial management and ensures - through the administrative function - that all financial reporting deadlines and donor/COOPI’s procedures are respected.
• He/she participates to the projects/coordination budget preparation.
• He/she has the signature for all COOPI’s bank accounts in the country.

Visibility:

• He/she cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.

Profile

• Advanced Degree in International Education, International Development, Health and Nutrition or a related field or equivalent work.
• Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
• Previous experience with an international humanitarian NGO is an advantage;
• Desirable experience of working on EU/ECHO, USAid/OFDA and UN projects;
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.