Graduate Procurement Assistant at the International Rescue Committee (IRC)

Location: Mubi, Adamawa
Start Date: ASAP
Duration: 12months

Background

• The Global Supply Chain Department supports the organization’s work by providing reliable and scalable application development and Operations for the IRC’s offices in the US and around the world, in the aspect of procurement, assets, inventory and management of the IRC’s GSC policies.

Scope of Work

• The Procurement Assistant is responsible for the day to day procurement activities in the Mubi Field Office and other sites supported by the Field Office, and reports to the Procurement Officer.

Responsibilities
Specific Responsibilities include:

• Ensuring that she/he assists the procurement Officer in carrying out Procurement in accordance to IRC and donor-specific polices.
• Support the procurement officer in attending all the procurement committee meetings when the procurement officer is unavailable or as mandated by the management
• Support in coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• She/he will assist in ensuring that all Supplies, services and equipments required are delivered in time.
• Support in Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Any other duties or tasked delegated by Procurement Officer / Senior Supply Chain Manager.

Job Requirements

• Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous.
• 1 year work experience in procurement.
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of PC especially spreadsheets.

Qualifications

• Bachelor Degree in Supply Chain or a relevant field.
• supply chain / Procurement qualifications highly desirable
• One year Relevant experience in related field is highly desirable

Expected Deliverables:

• Assist in maintaining an IRC Pre-qualified Vendor database.
• Assist in maintaining a comprehensive price list for goods, services and equipments purchased by IRC.
• Produce routine cash / payment projections for Procurement Officer and Finance.

Personal Characteristics:

• Strong sense of personal integrity.
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.

Benefits/Salary

• Monthly salary, 13 Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.
• Salary Band: 9A