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  • Posted: Jun 7, 2017
    Deadline: Jun 21, 2017
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    Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.
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    Field Office Administrator

    Location: Maiduguri, Borno
    Starting Date: ASAP
    Duration of the Contract: 1 year renewable
    Reports directly to: The Safety Advisor (head of sub-office)

    Summary of the Role

    • The role of the Field Office Administrator will be to oversee and regulate the financial, human resource administrative and logistical functioning of INSO Nigeria in Maiduguri.
    • S/he will report directly to the INSO Country Administration Manager (CAM) Nigeria.
    • S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.

    Key Objectives

    • To maintain and control the cashbooks and ledger
    • Ensure that 100% of expenses are accurately entered on soft cashbooks on a daily basis
    • Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts
    • To assist the CAM in the HR national staff administration
    • Assist the CAM to file in a consistent and accessible manner all auditable documents (CV, leave records, disciplinary notices, hire notes…)
    • To assist the CAM in the HR international staff administration
    • Assist the CAM in all administrative process for visas, residency papers, work permits and others documents requested by the government for field international staff
    • Assist the CAM with travel and accommodation arrangement from around the north East and North West region.
    • Provide office support services in order to ensure efficiency and effectiveness within the INSO office
    • Maintain service contracts in coherent and accessible manner
    • Assist the CAM in all others administrative, financial and procurement/logistical requirements

    Mandatory Requirements

    • Admin/HR/Finance educational background and working experience
    • Staff management experience
    • Mandatory INGO experience 2 years
    • Knowledge of administrative, HR and logistical processes
    • Computer literate
    • Fluent in English (spoken and written)
    • Fluent in Hausa (spoken)

    Preferred Characteristics (Not mandatory, but advantageous. Please specify in cover letter):

    • Existing (relevant) local information networks and contacts.
    • Previous exposure to North East Nigeria
    • Knowledge of Kanuri will be an added advantage
    • Organised and structured personality

    Method of Application

    Applicants are requested to send the following to: jobs@nga.ngosafety.org using "INSO - Field Office Administrator" as the subject of the email:

    • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (2 page maximum).
    • Up to date CV (2 pages maximum).

    Note: Only shortlisted candidates can be contacted.

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