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  • Posted: May 18, 2017
    Deadline: May 24, 2017
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    We assist those in urgent need anywhere, anytime, no matter what the conditions, providing lifesaving health care and health care-related emergency services-often within hours. As conditions ease, we work with local leaders to rebuild stronger. In non-emergency settings, our focus is development. Through our training programs, we pass essential skills int...
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    Human Resource and Administrative Manager

    Location: Maiduguri

    Job Summary

    • The Human Resource and Administration Manager is the strategic HR business partner for the Senior Management Team and reports directly to Finance and Administration Director.
    • The HR & Admin Manager’s job is to implement HR programs and policies, and to manage every aspect of employee development and relations.
    • The main responsibility of this position is to manage recruiting and staffing, performance management, training benefits and compensation administration, organizational development, employee counseling services, administration support to the program.

    Main Responsibilities

    • Developing an employee-oriented organization culture that emphasizes continuous improvement, team- work, high performance and quality.
    • Developing and monitoring the HR strategy for the country, while ensuring its alignment to the country’s strategy.
    • Ensuring organization conformity with applicable HR practice related to regulations and statutes as well as organizational procedures and policies.
    • Ensuring compliance with Nigerian laws as well as with all IMC compliance and due diligence requirements in the field of Human Resources and Administration
    • Implementing HR programs and policies as needed by the organization.
    • Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concerns.
    • Ensuring smooth onboarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
    • Developing staffing strategies and implementing HR, Admin and IT programs and plans. Identifying and cultivating effective and appropriate sources for employees for all levels, including forward planning for staff development and succession planning.
    • Creating employee training and organizational development programs.
    • Coordinating performance reviews and management with managers and monitoring employee attitudes, productivity, and performance outcomes.
    • Managing the human resource information management system and payroll system and providing staff and managers with the essential reports to support decision making and management.
    • Managing employee development and retention.
    • Developing compensation plans and providing administration support on employee welfare.
    • Insuring that every aspect of human resource management incorporates the vision, values, and culture of the organization.
    • Managing the risk management work functions and assisting in developing a healthy and safety programs for staff.
    • Directly supervise Senior HR & Admin Officers, HR and Admin Officers and HR and Admin Assistants
    • Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
    • Participating as a senior management team member in country management meetings.
    • Ensuring that administrative procedures are continually updated and implemented to high quality
    • Maintain expatriate legal status for expatriates visiting Nigeria – work permits, visas and passes
    • Facilitation of international staff movement – travel and accommodation.

    Required Skills:

    • Ability to develop HR programs and policies based on business new requirements.
    • Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
    • Experience in managing a workforce of over 200 staff.
    • Solid problem-solving, decision making and business acumen skills.
    • Ability to mentor and supervise staff.
    • Ability to negotiate contracts.
    • Excellent communicator with ability to speak, write and read the English language.
    • Proactive in championing HR matters
    • Able to establish and maintain healthy working relationships with people in course of work.
    • Willingness to work additional hours in order to meet tight deadlines.

    Qualifications

    • Degree in Human Resources, Business Administration or other relevant degree from an accredited university and with at least 5 years’ experience in similar roles, preferably with a non-government organization.
    • Affiliation to a HR professional body and a professional HR qualification is highly desirable.

    Ethical Conduct for IMC Staff:

    • International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements.
    • These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.
    • Prevention of Sexual Exploitation and Abuse
    • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

    Compliance & Ethics:

    • Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
    • Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values
    • Other duties as assigned.
    • The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

    go to method of application ยป

    Health Manager

    Location: Maiduguri, Borno

    Job Summary

    • Under the Supervision of the Emergency Program Coordinator, the Health Manager will be responsible for designing, planning and providing technical leadership in the implementation of IMC Health activities.
    • He/She will closely work with the Health team, IDPs and all stakeholders (mainly Ministry of Health/ Primary Healthcare Development Agency) to ensure efficient delivery of safe health services in the assigned areas.

    Main Responsibilities
    Programme Management:

    • To take the lead in designing, managing and implementing IMC Health programs in Nigeria
    • Work closely with the Emergency Program Coordinator, senior management and field teams to determine the operational needs of the medical/health program
    • Work closely with the Emergency Program Coordinator to determine the training needs of IMC and health program partner’s staff and develop a capacity building plan to address the gaps.
    • Collaborate with the national health authorities and relevant international health agencies for the development of an approved curriculum to meet training needs as identified in the project area
    • Work with the program team and health teams to design and implement a reporting system to monitor and evaluate the objectives, indicators and outcomes of the country programs as well as trends in mortality and morbidity
    • Work with government health authorities and international agencies such as WHO to ensure implementation of standardized national health information systems
    • Work with the Emergency Program Coordinator, field teams, partner agencies and national health authorities for outbreak preparedness and contingency planning
    • Work with Emergency Program Coordinator, senior management and field teams to plan for future program directions in terms of beneficiary needs, new sites, and / or new programs
    • Work with Emergency program coordinator and management team to draft concepts for future funding following the protocols and formats of each relevant donor
    • Work with field teams and logistics to procure drugs in a timely manner to ensure adequate supply based on site consumption while adhering to national drug protocols and program budgets
    • Analyse pharmacy reports to monitor drug consumption per site and adjust program as needed
    • Support the Emergency Programme Coordinator in planning and programme development and application of management tools including the Budget Monitoring Tool.
    • Contribute towards development of relevant health policies, protocols and guidelines to be implemented within the health program at Field/country level.
    • Contribute towards development of programme implementation approaches, strategies and the overall Country Programme Strategy
    • Carry out any other reasonable duties as requested by the Emergency Programme Coordinator.

    Logistics and Budget Management:

    • Provide input in the review of health/medical related procurement requests, approve where appropriate and follow up with the Logistics/Procurement for timely delivery
    • Support the Health Teams in developing and reviewing activity based budgets for all Health Program and program support components
    • Review and monitor all health expenditure on budgets in coordination with the Emergency program coordinator
    • Review and approve as per authorization level, all health related cash requests from health/medical team in the field
    • Support logistics in developing technical tender/bid documents related to Health Infrastructure constructions, consultancies and conduct technical evaluation of the same.

    Coordination:

    • Ensure all activities are carried out in accordance with local government procedures (e.g. site selection) and do not duplicate or interfere with activities proposed or carried out by the UN or other NGO
    • Liaise with other organizations engaged in similar activities in Nigeria, including the government authorities, UN and other NGO
    • Liaise closely with the Emergency programme coordinator to ensure good integration and synergy of all programme activities.
    • Represent International Medical Corps in external related forums when called upon by the Programme Coordinators or the Country Director.

    Capacity Building and Human Resource Management:

    • Directly manage the health team and ensure that program activities are completed within the specified timeframe and to acceptable level of technical and program quality
    • Conduct annual staff appraisals to the Health Officer in collaboration with the Emergency Program Coordinator as well as review all Appraisals for staff under the Health Officer
    • Facilitate Staff Training on areas of Technical Capacity Gaps as captured in the Appraisals
    • Support Field Health Team in Capacity Building of the Target Communities, partners ( Ministry of Health), community health workers and Local Authority where necessary

    Reporting:

    • Compile data/ information for health related donor reports in close coordination with field teams, the M&E Officer/ Manager and the Emergency Program Coordinator
    • Support the health team to deliver weekly/bi-weekly updates (OFDA) in a timely manner.
    • Compile all WASH monthly reports (internal) in close coordination with the M&E teamwork with M&E team to develop WASH Indicator Monitoring and Evaluation Tools and review the same regularly to adjust to program Requirements.

    Qualification and Experience

    • Medical degree; preferably with a Master’s in Public Health
    • Experience in health/Medical programs at the Manager level relating to primary health care, maternal and child health, reproductive health, and communicable and non- communicable diseases in displaced populations
    • Minimum of three (3) years of experience required, of which 1 to 2 years should be with an INGO implementing health/Medical programs for displaced populations
    • Previous experience of implementing health programs for displaced populations
    • Demonstrated analytical and conceptual skills to plan projects, timetable agreed activities and oversee activities
    • Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods).
    • Ability to implement effective projects with sometimes limited resources.
    • Excellent computer skills including familiarity with Microsoft Office
    • Excellent coordination skills and familiarity humanitarian coordination structures and the cluster system/ emergency sector working groups
    • Ability and willingness to work in remote areas, with quickly changing security conditions (this position will be based in Maiduguri, Borno State, North East Nigeria).
    • Outgoing personality with excellent communication skills.
    • Good team player, flexible and capable of working with the team.
    • Experience managing emergency response donor funded projects ( ECHO/ OFDA)

    Method of Application

    Applicants should send their applications and CV's addressed to the "Human Resource Manager", International Medical Corps via: imcnigeriavacancy@internationalmedicalcorps.org

    Note

    • Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
    • Application letter and curriculum vitae should be in a single Microsoft Word Document.
    • Only Short-listed candidates will be contacted.
    • Position advertised is a National position.

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