Personal Assistant to the MD at a Turnkey Integrated Service Organization - Stresert Services Limited

Job Ref: PAMD
Location: Victoria Island, Lagos

Job Description

• We need Personal Assistant, preferably female to balance the support team for the office of the Managing Director.
• The Personal Assistant (PA) to the MD will provide high-level, confidential and administrative support to the office of the MD.
• She will be in charge of preparing correspondence for the office of the MD.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills.
• Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports, taking minutes of meetings held and liaising with board members and other senior officers of the organization.
• This position is often privy to confidential information and as such, requires diplomacy and discretion.
• In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD, helping to manage and prioritize time.

Responsibilities
Essential responsibilities and duties may include, but are not limited to, the following:

• Assist MD in conducting regular reviews of tasks and correspondences.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Schedule on behalf of the MD meetings with clients, board members and other senior officers.
• Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the MD to match the requirements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the office of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Keep and retrieve files for the MD as at when required.

Requirements/Experience

• Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
• Writing of speeches for invited programmes and project defence etc
• Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
• Experience of successfully working with senior management (essential); matured, desired age range is between 38 - 43 years old.

Knowledge:

• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
• Expert level in the use of Outlook.
• Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
• Excellent organizational skills, ability to multi-task and organize others.
• Excellent oral and written communication skills and ability to professionally represent the MD’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines; Ability to filter information and assess priorities.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Ability to prioritize and manage own workload; ability to think ahead and anticipate needs before they arise.
• Ability to exercise discretion in dealing with confidential or sensitive matters.

Remuneration
Salary is between N2,700, 000 - N3,500,000 gross/annum ( based on experience).