Fresh Jobs at COOPI - Cooperazione Internazionale

Locations: Abuja, Yobe and Borno
Type of Contract: Fixed Term Contract
Duration: 12 months renewable
Starting Date: ASAP

Context and Background
Since the declaration of state of emergency in the Nigerian federal States of Borno, Yobe, and Adamawa, the escalation of the Boko Haram insurgency has led to multiple displacement crises, with communities fleeing their area of origin to take refuge in camps or host communities. In 2014 there was a substantial increase in violence related to Boko Haram and the counter insurgency operations, consequently creating acute and largely unmet humanitarian needs, as IDPs are cut off from their homes and livelihoods, basic services, kinship and social ties.

In September 2014, COOPI began operating in north eastern Nigeria in response to the humanitarian crisis caused by the insurgency, established its operation in Bauchi State and later expanded to Yobe State considering the heightened presence of IDPs in the LGAs of Fika, Damaturu, Potiskum, Geidam and Yunusari. Recently, COOPI initiated a Food Security and Nutrition intervention in Kaga LGA (Borno State) and establishes a presence in Maiduguri to launch an Education and Protection projects.

COOPI is currently operating in 5 LGAs in Yobe State, reaching about 25,000 individuals among IDPs and host communities with a multi-sectoral intervention covering nutrition, food security and child protection. COOPI has recently developed a cash & voucher based response system in Nigeria to address the food insecure communities while integrating this approach with a nutrition component - community outreach, referral system, IYCF campaign and appropriate therapeutic services addressed to malnourished children and pregnant and breastfeeding women.

Given the unfolding large scale emergency in the north eastern Nigeria, COOPI plans to scale up its current operations in Yobe state and reach newly accessible areas, in addition to areas receiving Nigerian returnees from Niger, with its multi-sectoral services including food security, cash transfer programming, nutrition and protection.

Role Purpose

• He/she is responsible for the country’s logistics and security.
• He/she ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures.
• As well as this, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ, he/she is responsible for the security aspects of the mission:

Responsibilities

• Country Logistics coordination: He/she coordinates the country logistics function, both at Country Coordination level and at field office level in Yobe and Borno States. He/she ensures that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.
• Purchases’ management: He/she ensures the correct application of the procedures – COOPI and the donors - related to goods and services’ purchases (including planning and necessary documents); he/she follows the suppliers performance in compliance with COOPI’s standards. He/she ensures that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.
• Vehicles and machines management: In collaboration with the supervised staff, he/she ensures the machines/vehicles’ utilization planning.
• He/she ensures that vehicles’ maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed. He/she ensures that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed.
• Goods and stock management: He/she ensures that all goods are included in the inventory, and controlled when entering and exiting the storage space.
• He/she ensures the stock monitoring and the use of instruments for report writing; He/she monitors the correct goods’ use and conservation.
• He/she ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.
• Staff management: He/she coordinates, supervises and evaluates the logistical staff work. He/she ensures the training of the country’s logistical staff.
• Logistics reports: He/she ensures that all logistic-related reports are produced according to what is stated by the COOPI’s procedures and the Country Regulation (vehicles and goods’ management, supplies, purchases, storage space, staff reports etc.)
• Institutional relations: Upon delegation by the Head of Mission, he/she represents the organization at all logistical clusters and at security coordination meetings

Security:

• He/she is responsible for the application, the update and the dissemination of the country security regulation at central and field level.
• He/she is responsible for conducting security and risk assessment in COOPI areas of intervention, participating to security meeting at central level.
• He/she is responsible for all goods and organization’s properties security; he/she cooperates and supports the Head of Mission/Area Coordinator about the expatriate and local staff security.

Requirements

• Advanced Degree in International Education, International Development, Health and Nutrition or a related field or equivalent work.
• Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications, and security.
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

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Starting Date: 08 May, 2017
Duration: 12 months

Description of the Position

• The Head of Mission provides leadership and strategic direction of COOPI’s operations in Nigeria and is responsible for the implementation and development of the country programme in line with COOPI’s organisational and country strategy, policies and procedures.
• The HoM is also responsible for the management and capacity building of the staff, securing donor funding and to represent the organisation to the government, donors, and other appropriate bodies - including clusters, UN agencies and the media.
• The HoM reports directly to the Area Manager at the HQ. The position is based in Abuja.

Responsibilities

Institutional Relations:

• He/she manages relations with the main institutional donors and with potential ones. He/she represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners. He/she also is responsible of the organization’s reputation in the country.

Strategy and Planning:

• He/she verifies and proposes to the Area Manager the intervention priorities to consolidate the organization’s opportunity to be more involved in the country. He/she contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).

Projects’ Management:

• He/she coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards.
• He/she coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the Area Manager and the headquarters support offices.
• He/she is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters.
• He/she ensures the transmission of all official and administrative project documents to the central headquarters.

Country Office Management:

• He/she is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines.
• He/she guarantees the respect of the country’s legislation and administrative regulation.

Staff Management:

• He/she is responsible for the local staff management. He/she participates and supports the Area Manager and the Human Resources office in the selection of the expatriate staff. He/she coordinates and monitors the country’s expatriate staff management.

Safety:

• He/she is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.

Economic and Financial Management:

• He/she is responsible for the country’s economic result. He/she supervises the financial management and ensures - through the administrative function - that all financial reporting deadlines and donor/COOPI’s procedures are respected.
• He/she participates to the projects/coordination budget preparation. He/she has the signature for all COOPI’s bank accounts in the country.

Visibility:

• He/she cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.

Profile

• Advanced degree in International Education, International Development, Health and Nutrition or a related field or equivalent work.
• Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
• Previous experience with an international humanitarian NGO is an advantage;
• Desirable experience of working on EU/ECHO, USAid/OFDA and UN projects;
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

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Type of contract: Fixed Term Contract
Duration: 12 months renewable
Starting date: ASAP

Role Purpose

• He/she is responsible for the project’s execution, in technical, economic/financial terms, and in terms of resources management on field, in compliance with COOPI and the donor’s procedures.
• He/she ensures the expected results attainment in budget management.

Responsibilities
Activity Planning and Management:

• In cooperation with the project staff, he/she plans and monitors the activities’progress, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures.

Administrative and Financial Management:

• In collaboration with the Project Administrator/Administrative Coordinator he/she plans all expenditures to make.
• He/she regularly monitors all made expenditures.
• He/she supervises accounting and the project cash safe/bank account management and, where there was no dedicated staff, he/she directly manages the accounting and the project cash safe/bank accounts, making use of the instruments made available by the organization (Merlino). In cooperation with the Project Administrator and in coordination with the Administrative Coordinator he/she prepares the Purchases Plan.
• He/she ensures the organization and donor’s procedures respect when purchasing goods and services.

Reporting:

• In coordination with the Head of Mission ad with the Administrative Coordinator, he/she ensures the preparation, in compliance with the deadlines, of all financial and narrative reports - interim and final - expected by the project.
• He/she is responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the projects he manages.

Staff Management:

• In coordination with the Head of Mission and in compliance with the country’s rules/laws and with the COOPI’s regulation in the country, he/she selects the local staff to be employed in projects, and manages any other project’s expatriate staff. By making use of the organization’s tools he/she evaluates the local staff employed for projects and he/she participates to the evaluation of his/her own project, upon request by his/her direct supervisor.
• He/she coordinates and supervises the work done by all the project staff, in compliance with the organization’s security procedures.
• He/she is responsible for the initial and continuous training of the local staff under his/her responsibility.

Goods Management:

• He/she is responsible of the correct management of all goods purchased for the project, both directly and purchased by other offices/field offices. For all goods purchased by the project he/she updates the inventory, in cooperation with the Administrative Coordinator.

Institutional Relations:

• In relation to the project of his/her competence, he/she communicates with the donors’ officers, the local authorities which are competent in the aspects related to the project, the project’s partners  and beneficiaries, in compliance with the organization’s guidelines.

New Projects’ Writing:

• Upon request by his/her direct supervisor, and cooperating with the project staff, he/she elaborates, writes and prepares all necessary documents to present new projects, in accordance with the organization’s processes and procedures.

Profile

• Advanced degree in Food Security, livelihood or related field or equivalent work.
• Minimum 3 years experience in the humanitarian field as project or programme manager or in a similar position. Demonstrated experience in food distribution or related field.
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.