Job Opportunities at the International Rescue Committee (IRC)

Location: Mubi, Adamawa
Sector: Protection
Sub-sector: Protection
Reporting to: M&E Manager with dotted line relationship with Protection Manager

Job Summary

• The purpose of the M&E Officer position is to coordinate the collection, compilation, consolidation and analysis of data to track programs/ projects activities, monitor progress and support impact measurement.
• S/he will also conduct development research, engage in reflective practice and generate lessons from projects/program and prepare M&E plans for the sector or Protection.
• S/he is responsible for establishing and ensuring better data management systems for the core program s/he assigned for and coordinates the proper and timely evaluation of project objectives/impact.
• S/he will supervise, coach, and mentor the Protection Assistant M&E Officer/s.
• S/he will ensure the existence of accountability mechanisms and devise a strategy for program staff participation in M&E activities. The position holder will closely work with front line staff and volunteers.
• S/he also will work closely with the M&E unit on technical matters and reports to the M&E Manager and will have dotted line relation with the Protection managers.

Responsibilities
Program/Project Design and Learning (----% of time) :

• Participate in program/ project design specially in developing logframes;
• Design, develop and continuously update PROL project M&E, and impact measurement tools and systems on timely fashion;
• Develop and make sure all the PROL projects in the sub-sector has tested monitoring tools that capture both program activity and indicators progresses;
• Take part in diagnostic studies, evaluations and surveys;
• Organize periodical ongoing sector level review, reflective practice, evaluation and progress monitoring events by involving communities and local partners;
• Organize panel monitoring and/or similar M&E events to ensure accountability to the target community, with relevant stakeholders including communities and ensure their dissemination to concerned parties;
• With support from the M&E Manager and M&E Coordinator, establish and maintain project level information management system;
• Design a strategy to collect PROL field level information required by IRC, donors and/or stakeholders;
• Proactively ensure networking and sharing of lessons from the core program with strategic partners and other stakeholders including government;
• Ensure that learning from previous projects is incorporated into project design where applicable;
• Coordinate synergy and cross-learning among different projects and programs;
• Cross fertilize learning among projects by regularly producing (compiling) summary monitoring reports and sharing to staff and partners.

Monitoring and Evaluation (--- % of time):

• Track PROL progress against monitoring work plans;
• Coordinate the field level community participatory monitoring and evaluation, reflective practice and impact measurement;
• Ensure the on time execution of projects major monitoring and evaluation events including but not limited to baseline survey, mid-term evaluation, final evaluation, data quality audit and field supervision;
• Provide technical assistance to staff and partner organization on information management system, proper data collection and record keeping;
• Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives;
• Update M&E plan timely and provide feedback to program staff on status and quality of implementation.
• Assist with PROL monthly and/or quarterly performance indicator analysis, including generation of reports as well as presentations for staff related to on-going performance;
• Provide monthly PROL data analysis showing target against progress over time
• Conduct regular data verification exercises to ensure reporting and collection of quality data;
• Verify entered data for completeness, correctness, and consistency and follow up on any data quality issues;
• Document findings from PROL data quality audits and store in project files to ensure collective and sustainable access;
• Actively participate in and contribute to PROL M&E team activities, system assessments, development and implementation of new systems and/or tools aimed at strengthening overall M&E practices at IRC Nigeria;
• Closely work with PROL staff to ensure they follow correct procedures and criteria during beneficiary registration;
• Take part in the recruitment of enumerators and survey consultants;
• Provide M&E inputs for reports written during project implementation;
• Periodically leads reflective practice forums at field office/ project level and compile lessons from project implementation processes.

Information Management and Reporting (---% of time):

• Establish and maintain project information management system;
• Submit data set to update country office wide program database on monthly basis;
• Compile regular project monitoring report, including lessons learned, prepared by different projects and application of evaluation recommendations;
• Ensure all projects have downward/ forward accountability mechanisms and works with project staff to make sure its implementation;
• Compile quarter, biannual and annual tabular and narrative reports (as required by project stakeholders) on projects’ accomplishments by cost and alert the management for special deviations form the plan.

Capacity Building and Supervision (---% of time):

• Assist local partners and PAGS in designing monitoring and reporting tools and establishing database management systems.
• Organize orientation for front line staff, partners’ staff and volunteers on the monitoring tools and train them how to use data for decision making;
• Let the front line staff and volunteers understand IRC’s program principles and the bigger picture, in general;
• Coach, mentor and supervise Assistant M&E Officer/s,
• Assist her/his subordinate/s in completing performance management activities including: performance planning, monitoring, and annual performance appraisals;

Perform Other Duties Assigned by the Supervisor (----% of time):

• Perform other task related assignment proposed by his/her supervisor/s

Skills and Experience

• Degree/ 1-2 years diploma in statistics, computer science/IT/or any sector or sub-sector related field;
• Excellent computer skills are required (particularly Microsoft Excel, Access and Word);
• At least two year experience working in monitoring and evaluation preferred;
• Strong data collection, analysis, and report writing skills required;
• Ability to work independently, think analytically and take initiative in solving problems;
• Ability to communicate technical issues effectively;
• Familiarity with logframe analysis and M&E plan;
• Experience in conducting assessment;
• Desirable - Working with highly vulnerable and displaced people would be added advantage;
• Good verbal communication skills in local languages and working knowledge of English;
• Most importantly, commitment to IRC values and principles;
• A strong team player with excellent interpersonal skills and the ability to work with groups of diverse backgrounds.

Work Environment

• Security level orange. The situation in Adamawa- Mubi is calm at the moment but remains tense and unpredictable; concerns include criminality. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.

go to method of application »

Location: Maiduguri
Start Date: ASAP
Duration: 12 months
Salary: Band
Logistics Manager- North East

Job Summary

• The International Rescue Committee (IRC) is looking for a Logistics Manager (Male/Female) for its programs in North East Nigeria. The position is to be filled immediately.

Background

• The International Rescue Committee has been in Nigeria since October 2012 in response to a widespread flood disaster.
• IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State.
• Beginning of January 2014, IRC shifted geographical location to the North East, in Adamawa state to provide humanitarian response to the conflict-affected populations. In the North East, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.
• The IRC Nigeria country program is implementing multi-sectoral interventions in the sectors of: Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs.

Scope of Work

• Under the direct supervision of the Field Coordinator, this position provides technical oversight, monitoring and capacity building for Logistics Functions in IRC Borno and Yobe field offices including Warehouse Management, Asset Management, and Vehicle Management.
• The Logistics Manager will be based in Maiduguri with frequent travel to the IRC Borno and Yobe Field Offices.
• The Logistics Manager will be based approximately 75% in Maiduguri and 25% in the field.

Warehouse Management:

• Be accountable for periodic circle count as per the standard operating procedure to ensure that stock management system is adhered to by the warehouse officers and storekeepers.
• Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced.
• Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
• Provide on-going training to Field Warehouse Officers and Storekeepers in their relevant functions and reporting.
• Oversee warehouse operations throughout Borno and Yobe offices (with particular emphasis on medical and pharmaceutical stores) ensuring proper stock-keeping records, storage conditions, security and facility maintenance
• Provide cross training to Health Program Managers on IRC warehouse and drug supply chain procedures to enable Health Program monitoring and spot checking of warehouses
• Train warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
• Finalize monthly report for the expendables store outlining all stock movements and remaining balances.
• Ensure donor reports for stock are complete and submitted to the Grants Department on time as per donor requirement.
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, well managed and documented.

Asset Management:

• Ensure proper tracking, maintenance, and recording of all IRC assets in Borno and Yobe offices, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them through the use of the Equipment Issue / Receipt forms.
• Define and implement maintenance systems and procedures for assets, including training of staff and follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to field coordinator and supply chain coordinator for review.
• Ensure donor reports for assets are complete and submitted to the Grants Department on time as per donor requirement.
• Ensure disposal of assets is reviewed and implemented on an annually as per IRC and donor requirements regulations.

Fleet and Transport Management:

• Oversee the management of the transport fleet for IRC Borno and Yobe offices. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and Field Coordinator/Manager.
• Ensure that systems are in place to account for transported goods.
• Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting and analysis for continuous improvement.
• Ensure management, tracking, maintenance and reporting of all IRC vehicles according to IRC policy.
• Reports:
• Responsible for compiling regular reports from field sites on inventory stock levels, pharmaceutical stock levels and fuel consumption
• Responsible for compiling regular reports from field sites regarding Contributions-in-Kind

Other Tasks:

• Understand, implement and monitor adherence to IRC Supply Chain policies and procedures including Asset and Inventory Management, Vehicle and Equipment Management and Drug Management
• Ensure that compliance with policies is documented through systematic and random verification of policy implementation
• Temporarily fill Warehouse and transport Officers gaps during staff absence or position vacancies
• Monitor construction activities at field sites and report concerns to Field Coordinator and Supply Chain Coordinator
• Promptly inform the Field Coordinator Supply Chain Coordinator of any areas of concern or potential or suspected violations of policies and procedures

Requirements

• Relevant Bachelor's Degree, required. Degree, Diploma or professional certification in Supply Chain Management, Drug Management or related field strongly preferred
• At least 3 years of experience in similar capacity.
• Ability to develop and roll out logistics policies and SOPs
• Demonstrated training and coaching ability
• Strong computer and communication equipment skills, including Microsoft Office applications, VHF, satellite phones
• Fluency in English (spoken and written)
• Excellent organizational skills with the ability to prioritize workload
• Well organized and analytical
• Able to work well in a team and to undertake assigned tasks independently

Standards for Professional Conduct:

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability.
• In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.