Finance Roles at Creative Associates International Inc.

Duration of Contracts: One year subject to availability of fund and with possibilities of making it a full time employment

Job Description

• The Finance Officer will assist the Finance Manager with safeguarding the assets (financial and physical) of Creative and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The Finance Officer is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, Creative financial management policy, and any cost principles imposed by the donor agency.
• S/he is aware of, and adheres to, Creative’s procurement integrity standards in all activities.

Responsibilities

• Processing of check requests and wire transfers for payments to vendors, staff and Grantees in compliance with the award and contract agreements
• Data entry into Dynamics SL on a daily basis of Finance and Grants Related Transactions
• Making sure that the payments to Learning Facilitators are made in time using etranzact Mobile money and Internet banking Platform.
• Ensure Timely Monthly Remittances of Statutory deductions of PAVE, Pensions, NHF, NSITF and WHT by Liaising with the respective agencies FIRS, PFA, Federal Mortgage bank of Nigeria and Nigeria Social Insurance TrustFund.
• Draft quarterly financial reports and monthly ad hoc reports on financial status of project expenses and budget information; submit to the Finance Manager for review.
• Liaise with the Grants Manager in implementation of grants mechanism and assist to assure the smooth operation of the mechanism including the grant payments.
• Oversee project procurement in accordance with the project contract and USAID and Creative requirements and regulations
• Manage the Process of Clearing bills, payments, and vouchers from Abuja office, in concert with the Finance Manager, affect the transfer of project funds from the central account to field accounts.

Key Qualifications

• Bachelor's Degree/HND Precisely B.Sc in Accounting, or Social Sciences.
• Professional Qualifications like ACCA, ACA. will be an added advantage
• 4+ years' experience in international development project financial management
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID funded projects is preferred.
• Good problem Solving and Time Management skills with ability to Multitask
• Knowledge of budget preparation, monitoring and analysis.
• Knowledge of generally accepted accounting theories and practices.
• With minimal supervision, manage high volume work flow.
• Relevant Accounting software skills with proficiency in excel.
• Well-developed written and oral communication skills

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Job Description

• The Grants Officer is responsible for assisting the Grants Manager in monitoring and ensuring project compliance with the terms and conditions of the Agreements.
• S/he also interacts with project technical staff in developing and revising all templates for solicitations, local agreements, and grants.

Responsibilities

• Assist in the implementation of procedures and templates to be used for formulating, monitoring, and closing grants according to USAID regulations and the projects Grants Manual.
• Assist in developing solicitations, coordinate the evaluation of applications, award grants, monitor and report on financial activities as appropriate.
• Monitor grantee to ensure compliance with USAID regulation.
• Responsible for maintaining grant files and ensuring that they are always up-to-date
• Coordinate and support project audits, grantor’s audit, or monitoring visits.
• Conduct educational and training workshops on proposal preparation and/or financial monitoring, as necessary
• Assist in updating and maintaining the Creative’s Integrated Management Database System (IDMS)
• Keep abreast of USAID regulations to assist staff in adhering to the terms of the USAID agreements. Assist to provide ongoing training for project staff on regulations (especially the FAR, AIDAR, 22CFR228, and OMB Circular A-122).
• Work with the Finance Manger to develop mechanisms for making payments and in accordance with USAID and Creative guidelines.
• Other tasks as assigned.

Key Qualifications

• Bachelor Degree in Business Administration, Public Health, Management, or equivalent Degree with relevant experience.
• Significant experience in grants management and financial/operational systems, strongly preferred.
• Excellent analytical skills and ability to work with complex financial information.
• Ability to establish and sustain interpersonal and professional relationships with multiple donors, international NGOs and local CBOs.
• Ability to determine the responsibility and grant-worthiness of organizations through financial statements, audits and other documentation presented in a proposal.
• Substantial experience working with PEPFAR/USAID-supported projects and knowledge of USG regulations and procedures strongly preferred.
• Fluency in English including speaking. writing, and reading, Fluency in reievant indigenous languages desirable.
• 2-4 years’ experience in grant management, including disbursements and reporting.
• Ability and willingness to travel regularly to all Project NGOs.