Jobs at Management Sciences for Health (MSH)

Grade    I             
Job ID    13-6681
Location               NG-Abuja
Project/Program               PRO-ACT
Application Due Date     2013-07-05
 
Overall Responsibilities
The role of the Procurement Coordinator is to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.   Once the purchase order has been completed, the procurement officer will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
 
Specific Responsibilities
Facilitate the preparation of procurement plan
Receives approved Purchase Requisitions (PR) for procurement of goods and services
Tracks all PRs, for both local purchases and those requested through Cambridge
Determines price reasonableness
Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
Handles field office purchases when required;
Ensures that purchases are made in the best interests of the donor and MSH;
Assures delivery or pickup of PO for collection of goods;
Prepares weekly procurement status report and submits to the supervisor;
Regularly up dates the supervisor of all partial collection of the procured goods;
Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.     
Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
Also performs other duties as requested by the immediate supervisor.
Inform supervisor immediately if asked to compromise integrity by any vendor or other.
 
Qualifications
University Degree in purchasing or related field.
Three years’ experience in procurement
CIPS certification (Chartered Institute of Purchasing and Supply)
Ability to work under pressure
Planning and scheduling skills;
Experience in a USG or donor funded project or NGO preferred.
Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
English fluency including business terminology required.
Demonstrated intermediate computer skills in Microsoft Office Suite applications