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  • Posted: Apr 24, 2017
    Deadline: May 5, 2017
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    We are accountants and business advisors to ambitious and growing owner-managed businesses, large corporations and not-for-profit organisations. With the vision of being a leading provider of Audit, Tax, Advisory and Accounting services, our professionals commit their skills and common ethic of innovative thinking to deliver value for our clients, through hi...
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    Senior Executive Assistant to the Managing Partner

    Job Summary

    • We are looking for a focused, efficient, result-oriented and resilient individual with a strong interpersonal, organizational management and research skills to support the Senior Partner through high-end administrative and advisory support. The core responsibility of this

    Responsibilities
    Support the Senior Partner:

    • By maintaining and scheduling the Partner’s appointment, meetings, conferences, teleconferences and travels.
    • Coordinating the operations of the Executive office through document preparation, confidential file management and general office maintenance
    • Assisting in the preparation of business presentations and reports to clients.
    • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
    • Maintaining clients’ confidence and protecting operations by keeping information confidential.
    • Part of Client Services team responsible to meet and exceed customer’s service expectations.
    • Triaging and providing key highlights from reports submitted to the Partner.

    Corporate Branding:

    • Projecting and managing the image of the firm and office of the Partner
    • Managing and executing the projects as assigned by the Partner.
    • Developing and managing a variety of public and corporate media relation campaigns.
    • Coordinate and manage the Partner’s memberships of various professional, business and social groups.
    • Attending events and meetings on behalf of the Partner where required.
    • Marketing and Business Development
    • Working with the Senior Partner, implement the marketing and business development strategy of the firm.
    • Develop and follow-up on client proposals. Provide updates to the Partner on a regular basis while also updating the firm’s CRM.
    • Act as the liaison officer for the firm’s clients, especially the strategic clients.
    • Assist the Partner on conducting research and business surveys for use in business presentations, educational and technical studies.
    • Proactively generate leads and initiate contacts with prospective clients and maintaining strong contacts with the organization’s executives.
    • Seek for opportunities to participate in the activities of the relevant professional institutes and industry membership groups through speaking engagements, trainings, exhibitions etc.

    Client Billing and Receivables:

    • Responsible for initiating and monitoring client billing receivables.
    • Timely billing of clients, with adequate follow-up to ensure timely payments.
    • Coordinate Intra Firm Billing.
    • Ensures that Letters of Engagement are prepared prior to commencement of engagements by the relevant teams.
    • Oversees all business aspects of client relationships including billing, collecting and maintaining profitability for the firm.

    Qualifications and Requirements

    • Must possess a a minimum of Bachelor’s degree (Second Class Upper) in Business Administration or any related course.
    • Must possess previous experience as a Personal Assistant or Executive Assistant to senior/ executive management level
    • Must possess the ability to manage complex and highly confidential information.
    • Must possess the ability to comfortably work autonomously and across multiple tasks.
    • Must possess prior working experience in consulting or professional services background.
    • Must possess exceptional numeracy skills with the ability to present and analyse data.
    • Must possess advanced level proficiency in Microsoft Office suite.
    • Must possess Excellent social skills, able to operate with diplomacy, tact and empathy
    • Must possess a high degree of personal organisation and self-management.
    • Must possess the ability of working to tight deadlines, and able to turn work around within a short time

    Competencies and Skills:

    • Excellent communication skills
    • Experience in Sound decision making abilities
    • Good organizational and time management skills
    • Good understanding of world affairs and business sense and professionalism

    Method of Application

    Applicants should send their CV's and covering letter to: recruitment@wforoedl.com with “Senior Executive Assistant” as the subject of the mail.

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