Office Secretary/Customer Service Support at Green Hybrid Multi Concepts Services Ltd

RESPONSIBILITIES

• Receive, direct and relay telephone messages and mails
• Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
• Type and transcribe confidential documents
• Taking dictation on various matters
• Attending to and monitoring enquiries and issues, ensuring that they are brought to the MD’s direct attention and where necessary, referring matters to the appropriate staff for action
• Receive and screen visitors and telephone calls, take messages, schedule appointments
• Liaising with relevant individuals, external organizations, etc to arrange meetings and prepare agendas
• Managing all incoming and outgoing correspondence, i.e., sort and read mails, draft responses, maintain network database.
• Typing and dispatching of all correspondence as instructed
• Organising and maintaining MD’s diary as well as scheduling appointments for MD
• Maintaining confidentiality, recording and filing system for the MD’s office 

SKILLS AND COMPETENCIES

• Ability to self manage
• Ability to Prioritise
• Ability to manage workload under pressure and to tight deadlines

QUALIFICATION AND EXPERIENCE

• Minimum of one (1) year relevant qualification experience
• Minimum of OND/B.SC from a recognized institution.