Logistics and Security Coordinator at COOPI - Cooperazione Internazionale

Locations: Abuja, Yobe and Borno (60% / 40%)
Type of Contract: Fixed Term Contract
Duration: 12 months renewable
Starting Date: ASAP

Context and Background
Since the declaration of state of emergency in the Nigerian federal States of Borno, Yobe, and Adamawa, the escalation of the Boko Haram insurgency has led to multiple displacement crises, with communities fleeing their area of origin to take refuge in camps or host communities. In 2014 there was a substantial increase in violence related to Boko Haram and the counter insurgency operations, consequently creating acute and largely unmet humanitarian needs, as IDPs are cut off from their homes and livelihoods, basic services, kinship and social ties.

In September 2014, COOPI began operating in north eastern Nigeria in response to the humanitarian crisis caused by the insurgency, established its operation in Bauchi State and later expanded to Yobe State considering the heightened presence of IDPs in the LGAs of Fika, Damaturu, Potiskum, Geidam and Yunusari. Recently, COOPI initiated a Food Security and Nutrition intervention in Kaga LGA (Borno State) and establishes a presence in Maiduguri to launch an Education and Protection projects.

COOPI is currently operating in 5 LGAs in Yobe State, reaching about 25,000 individuals among IDPs and host communities with a multi-sectoral intervention covering nutrition, food security and child protection. COOPI has recently developed a cash & voucher based response system in Nigeria to address the food insecure communities while integrating this approach with a nutrition component - community outreach, referral system, IYCF campaign and appropriate therapeutic services addressed to malnourished children and pregnant and breastfeeding women.

Given the unfolding large scale emergency in the north eastern Nigeria, COOPI plans to scale up its current operations in Yobe state and reach newly accessible areas, in addition to areas receiving Nigerian returnees from Niger, with its multi-sectoral services including food security, cash transfer programming, nutrition and protection.

Role Purpose

• He/she is responsible for the country’s logistics and security.
• He/she ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures.
• As well as this, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ, he/she is responsible for the security aspects of the mission:

Responsibilities

• Country Logistics coordination: He/she coordinates the country logistics function, both at Country Coordination level and at field office level in Yobe and Borno States. He/she ensures that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.
• Purchases’ management: He/she ensures the correct application of the procedures – COOPI and the donors - related to goods and services’ purchases (including planning and necessary documents); he/she follows the suppliers performance in compliance with COOPI’s standards. He/she ensures that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.
• Vehicles and machines management: In collaboration with the supervised staff, he/she ensures the machines/vehicles’ utilization planning.
• He/she ensures that vehicles’ maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed. He/she ensures that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed.
• Goods and stock management: He/she ensures that all goods are included in the inventory, and controlled when entering and exiting the storage space.
• He/she ensures the stock monitoring and the use of instruments for report writing; He/she monitors the correct goods’ use and conservation.
• He/she ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.
• Staff management: He/she coordinates, supervises and evaluates the logistical staff work. He/she ensures the training of the country’s logistical staff.
• Logistics reports: He/she ensures that all logistic-related reports are produced according to what is stated by the COOPI’s procedures and the Country Regulation (vehicles and goods’ management, supplies, purchases, storage space, staff reports etc.)
• Institutional relations: Upon delegation by the Head of Mission, he/she represents the organization at all logistical clusters and at security coordination meetings

Security:

• He/she is responsible for the application, the update and the dissemination of the country security regulation at central and field level.
• He/she is responsible for conducting security and risk assessment in COOPI areas of intervention, participating to security meeting at central level.
• He/she is responsible for all goods and organization’s properties security; he/she cooperates and supports the Head of Mission/Area Coordinator about the expatriate and local staff security.

Requirements

• Advanced Degree in International Education, International Development, Health and Nutrition or a related field or equivalent work.
• Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications, and security.
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Proficiency in written and spoken English;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.