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  • Posted: Mar 26, 2017
    Deadline: Apr 3, 2017
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    For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter. After providing e...
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    Watchman

    Location of position: Dikwa, Borno state

    This position will be based in the following program: Develop and carryout aid programs I the field of water,sanitation,hygiene as well as essential domains of food security and reconstruction.

    Responsabilites and Tasks :

    • Ensure security and safety of buildings, goods and staff within Solidarites International Premises.
    • Ensure a constant monitoring the entrance door and patrol the specified zone.
    • Record in the log book all vehicles that enter or leave the premises.
    • Register any visitor motorized or on foot
    • Write a service report after being relieved and a situation report whenever assuming duty

    Profile required :

    • Training : Ordinary National Diplôma
    • Languages : English spoken and written is mandatory ; Hausa is an asset
    • Skills : Ability to work in team, good communication
    • Professional experience : Previous security experience is an asset
    • Personal qualities : Reactivity, Vigilant, Sociable

    go to method of application »

    Administrative Assistant

    Location of position: Dikwa, Borno State

    Responsibilities and Tasks :
    Administrative management of personnel:

    • Welcome and participate in administrative briefing of new personnel
    • Assist the administrator for the administrative management of recruitment and hiring
    • Participate in the organization of training
    • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
    • Ensure the confidentiality of all HR datas
    • Participate in the monitoring of work contracts on the base
    • Collect payment details and integrate them into the Human resources management  software (Homère)
    • Issue pay slips and supervise payment of salaries after approval by the administrator
    • Calculate taxes and duties and create pay records for the relevant organizations
    • Keep an organization chart up to date for the base
    • Assist the administrative in the organization and conduct of meetings with personnel representatives
    • Participate in the application of policies relating to salaries and benefits for Solidarités International
    • Monitor changes in the cost of living

    Team management

    • Train and support team members under his or her supervision
    • Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

    Treasury / accounting / management

    • Supervise the physical maintenance and safety of cash boxes
    • Prepare monthly closing, revision and integrity of accounts for the base
    • Issue vouchers, supervise archiving of records
    • Participate in audits or any checks issued by partners or head office, at the base level
    • Participate in the consolidation of budget follow ups and cash forecasts at the base level
    • Monitor due dates for payments of contracts managed by the administrative coordinator
    • List liquidity needs in concert with the admin coordinator
    • Carry out pay-outs and advances, within established guidelines
    • Keep the registry of cash pay-outs and the cashier’s register
    • Record budgetary transfers and keep accounting codes
    • Verify, before recording, that records conform to regulations and procedures of Solidarités International
    • Translate accounting documents if necessary
    • Exchange currencies at request of superiors
    • Verify cash balances daily and report any discrepancies to superior
    • Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
    • Guarantee security of the cash and confidentiality of information

    Reporting / communication:

    • Participate in supervision of regulations in effect
    • Aid admin coordinator in relations with administrative authorities
    • Any other tasks as assigned

    Profile required:

    • Training: Degree in Business Administration, Economics, Human Resources, Accountancy or any related discipline.
    • Languages: English, Kanuri and/or Hausa
    • Professional experience: Previous experience in relevant jobs will be appreciated.
    • IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
    • Excellent organizational skills and ability to be flexible.
    • Personal qualities : Ability to work under stressful situation and under specific security context, Strong interpersonal and intercultural skills.

    Deadline

    Monday 8th April, 2017

    go to method of application »

    Logistic Base Assistant

    Location of position: Dikwa, Borno State

    Responsibilities and Tasks:

    • Management of supplies
    • Update price lists and vendor databases
    • Control Solidarités International purchase procedures
    • Verify and process quote requests and IOFs
    • Compose and archive purchase folders
    • Implement purchases, monitoring adherence to validation regulations and procedures
    • Negotiate prices, deadlines and methods of delivery
    • Ensure that relationships with suppliers are monitored

    Management of vehicle fleet

    • Assist in the planning and execution of maintenance and repair work on mission vehicles
    • Draw up the vehicle schedule
    • Ensure that a complete breakdown kit is available on board all vehicles
    • Check that vehicle log books are in place and are used correctly
    • Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
    • Prevent misappropriation of petrol and spare parts
    • Monitor the administrative documents for all vehicles

    Management of equipment/telecommunications

    • Assist in installing and securing materials
    • Assist in monitoring and maintaining materials
    • Organize training sessions in the use of means of communication

    Management and monitoring of IT equipment

    • Update antivirus software
    • Provide teams with adequate means for data backup
    • Ensure the maintenance and correct use of IT equipment

    Management of supplies

    • Supervise the maintenance and securing of warehouses
    • Support the logistics officer in carrying out stock checks and physical inventories

     Human resource management

    • Assist in the recruitment process and in evaluating the members of the logistical team
    • Establish team schedules in conjunction with the logistics officer
    • Ensure or assist with logistical training
    • Any other tasks as assigned

    Profile required:

    • Training: Certificate in Logistics Management or any related discipline.
    • Languages: English, Kanuri and/or Hausa
    • Professional experience: Previous experience in relevant jobs will be appreciated.
    • IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
    • Excellent organizational skills and ability to be flexible
    • Personal qualities : Ability to work under stressful situation and under specific security context, Strong interpersonal and intercultural skills

    Deadline

    Monday 8th April, 2017

    go to method of application »

    Logistic Administrative Assistant

    Location of position: Dikwa, Borno State

    Responsibilities and Tasks:

    • Team management
    • Train and support team members under his or her supervision
    • Ensure the minimal replacement of members of the admin/log services in case of absence
    • Assist in the recruitment process
    • Prepare shift planning for watchmen

    Reporting / communication:

    • Participate in supervision of regulations in effect
    • Support his/her line-manager in relations with local administrative authorities

    Activities related to Administration:
    Administrative management of personnel:

    • Follow-up of visa and air ticket of expatriate team and apply on time for extension
    • Organize national and international travels
    • Welcome and participate in administrative briefing of new personnel
    • Assist the administrator for the administrative management of recruitment and hiring
    • Participate in the organization of training
    • Collect payment details and integrate them into the Human resources management  software
    • Issue pay slips and supervise payment of salaries after approval by the administrator
    • Assist the administrative in the organization and conduct of meetings with personnel representatives

    Treasury / accounting / management

    • Supervise the physical maintenance and safety of cash boxes
    • Participate in the consolidation of budget follow ups and cash forecasts at the base level
    • Monitor due dates for payments of contracts managed by the administrative coordinator
    • Carry out pay-outs and advances, within established guidelines
    • Record budgetary transfers and keep accounting codes Guarantee security of the cash and confidentiality of information
    • Guarantee security of the cash and confidentiality of information

    Activities related to Logistics:

    • Management of supplies
    • Update price lists and supplier databases , negotiate prices, deadlines and methods of delivery
    • Control Solidarités International purchase procedures
    • Verify and process quote requests and IOFs
    • Prepare and archive purchase folders
    • Implement purchases, monitoring adherence to validation regulations and procedures
    • Organize and supervise all logistic aspects and documentation for good/supplies transport: way-bills, packing lists, final delivery/distribution records

    Management of vehicle fleet

    • Assist in the planning and execution of service work on vehicles
    • Organize the weekly movement of vehicles
    • Ensure that a tool box and emergency kit are available on board all vehicles and ensure drivers check the kit is always complete

    Management of equipment/telecommunications

    • Assist in installing and securing materials
    • Assist in monitoring and maintaining materials
    • Assist in the planning and execution of service work on generators/motor pumps
    • Organize training sessions in the use of means of communication

    Management and monitoring of IT equipment

    • Update antivirus software
    • Provide teams with adequate means for data backup
    • Ensure the maintenance and correct use of IT equipment

    Management of stock

    • Supervise the maintenance and securing of warehouses
    • Carry out regular stock checks and physical inventories
    • Ensure/Supervise the basic maintenance of premises (office and guesthouse)

    Profile required:

    • Training: Certificate in Business Administration, Logistics Management or any related discipline.
    • Languages: English, Kanuri and/or Hausa
    • Professional experience: Previous experience in relevant jobs will be appreciated.
    • IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
    • Excellent organizational skills and ability to be flexible.

    Deadline

    Monday 8th April, 2017

    go to method of application »

    Cook

    Location of position: Dikwa, Borno State,

    Responsibilities and Tasks:

    • Prepare and clean the dining area before and after meals
    • Buy the produce required for meal preparation, within the fixed budget
    • Keep a log recording all expenditure and regularly settle advances relating to the purchase of food
    • Evaluate fuel needs and monitor fuel consumption
    • Manage food and commodity stocks for expatriate accommodation
    • Prepare meals according to the fixed number of people and definite planning, checking that the food is healthy and the menus varied
    • Respect the essential hygiene regulations and maintain exemplary conditions of hygiene in the kitchen and storage areas
    • Monitor the provision of filtered water to living and working areas, ensuring that water filters are disinfected regularly
    • Any other tasks as assigned

    Profile required:

    • Training : Able to read and write
    • Languages: English, Kanuri and/or Hausa
    • Professional experience: A minimum of 1 year professional experience in a similar position.
    • Personal qualities : Versatility, knowledgeable and willing to explore new ideas

    Method of Application

    Please submit your application (CV, cover letter, photocopies of diplomas, certificates of employment etc) to Solidarités International office at 8, Manasa street, Maiduguri, Borno State for the attention of Samuel KERFF, Support Logistician, or send by email to: job.applications@solidarites-nigeria.org

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