Latest Job Openings at Premiere Urgence Internationale (PUI)

General Objective

• The deputy administrator for finance works with the base administrator to ensure the financial, accounting and budgetary management of the base, in compliance with the PUI and donors procedures and National and local regulations.

Responsibilities and Tasks
Accountancy Management:

• To check all spending commitments and any purchase on the base before forward it to the base administrator for validation
• To follow up all transactions posted in the accounting Saga
• In collaboration with the base administrator, to prepare the month-end closing for the base (budget codes, invoices, validation...)
• In collaboration with the Base administrator, to prepare monthly and annual financial reports
• To make recommendations for update of financial policy & procedures
• To be responsible for documentation (i.e. update of written procedures) and dissemination among the relevant staff (training), in collaboration with the Base administrator

Cash Management:

• To do a cash box inventory at the end of each week
• To analyze the base cash situation at the end of each week, and to find proper and quick solutions when needed (cash shortage)
• To ensure that the Cash handling procedures is implemented and respected

Finance Management:

• To prepare the calculation and payment of all taxes
• In collaboration with the base administrator, to ensure monthly budgetary monitoring of projects
• To know and use donors' reference guidelines
• To control monthly expenses and forecast budget
• To contribute to the preparation and draft of new budgets in collaboration with the different departments and the base administrator
• To help preparing the external financial reports for financial sponsors and the audits, in collaboration with the base administrator

Team Management:

• To participate to the recruitment process of the staffs under his/her direct supervision.
• To support the admin staff in the fulfillment of their duties
• To report to his/her line manager problems and/or concerns on technical issues
• To train the admin staff on the Admin and Finance component
• To solve team conflicts, if any, and ensure team building
• To support the admin staff in improving their performance
• To conduct appraisals every six months for the staffs under his/her supervision

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

Requirements

• Language skills: Fluent in English, good knowledge of Hausa is an asset
• Computer Skills: Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)
• Education degree: University Degree or HND in Finance or Accounting

Work Experience:

• At least two years' experience in a similar position
• Previous experience in an international NGO is an asset
• Team supervision is an asset

Other Requirements:

• Commitment to the NGO values and principles
• Rigor and organization
• Attention to detail
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Able to manage stress and pressure
• Teamwork and team management
• Diplomacy and problem solving
• Honesty and integrity

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General Objective
The Deputy Administrator for Human Resources works with the Base Administrator to ensure the Human Resources Management of the base, in compliance with the PUI and donors procedures and National and local regulations.

Responsibilities and Tasks
Human Resources Follow-up:

• Supervise the recruitment process with the different head of department
• Organize the induction training of all new staff and make sure they receive all necessary information and tools
• Follow the contract drafting and signing as well as contract dates, renewal and termination
• Follow probation period deadlines and make sure all employees are evaluated before the end of their probation period
• Ensure that all employees have access to a formal 6 months appraisal meeting
• Complete training programs for the local staff based on identified needs.
• Ensure that the base organizational chart is coherent and conform to PUI classification grid and salary scale
• Implement collective rules and communicate internally
• Provide information to all employees regarding the PUI Charter and its Internal rules and regulations
• Stimulate internal communications and anticipate risks associated with national HR
• Assist the base administrator during meetings with personnel representatives

Administrative Follow-up:

• Ensure physical and IT archiving, as well as securing administrative documents
• Ensure the administrative management of national staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files.
• Prepare the information and statistical data required for drawing up budgets and salary costs
• Verify amounts of taxes and social charges and ensure that payment are proceeded to the organizations concerned
• Follow all bills and changes associated with employment law, employment in general, and staff training.
• Initiate and maintain a dialogue with all relevant local and national authorities regarding all HR related subjects and legislations.
• Ensure that the HR archives are in compliance with internal procedures

Team Management:

• Participate in the recruitment process of the staffs under his/her direct supervision.
• Support the admin staff in the fulfillment of their duties
• Report to his/her line manager problems and/or concerns on technical issues
• Train the admin staff on the Admin and Finance component
• Solve team conflicts, if any, and ensure team building
• Support the admin staff in improving their performance
• Conduct appraisals every six months for the staffs under his/her supervision

Others:

• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

Requirements, Skills and Experience

• A University Degree or HND in Human Resources or Administration
• At least 2 years’ experience in a similar position
• Previous experience in an international NGO is an asset
• Fluent in English, good knowledge of Hausa is an asset
• Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)
• Team supervision is an asset

Other Requirements:

• Commitment to the NGO values and principles
• Rigor and organization
• Attention to detail
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Able to manage stress and pressure
• Teamwork and team management
• Diplomacy and problem solving
• Honesty and integrity