You are on MyJobMag Nigeria. Go to MyJobMag Nigeria instead.
  • Jobs at Solidarites International

  • Posted on: 15 February, 2017 Deadline: 25 February, 2017
  • View Jobs in NGO / Non-Profit Associations View All Jobs at Solidarites International
  • Subscribe to free job alerts
  • For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

    After providing emergency aid, our humanitarian teams accompany the most vulnerable families and communities until they recover their livelihoods and self-sufficiency, to enable them to deal with the challenges of an uncertain future with dignity.

    Logistics Coordinator Assistant

     

    Objectives :

    Under the supervision of the Logistics Coordinator, the Assistant Logistics Coordinator will:

    •  Assist the Logistics Coordinator in the support of the mission logistics activities.
    • In particular, he/she supports the base logisticians and supply logisticians in their tasks.
    • Manages the logistics tasks of Abuja base and procurement processed in Abuja,
    • He helps the logistics coordinator on compilation of monthly logistics reports and its analysis
    • When necessary, deploy to SI bases and sub bases in Borno to carry out assigned tasks.

    Abuja base logistics :

     Act as  Base logistics assistant  on office and guest house management specially on:

    • Ensuring a follow-up of the contracts
    • Ensuring the monitoring the maintenance of all the structures related to the functioning of the base (office, guest-house).
    • Office supply
    • Planning short and long term office equipment needs
    • Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
    • Following up driver and security-guards planning
    • Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

    Domestics travel management:

    • Focal point for booking flight tickets between Abuja and Maiduguri and other states.
    • Cancellation of flight tickets when required
    • Communicate with department coordinators for the approval of flight request

    Ensuring a follow-up of the contracts

    • Office supply
    • Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
    • Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

    Domestics travel management:

    • Cancellation of flight tickets when required
    • Ensures Implementation of backup and data-protection procedures
    • Following the registration of telecommunication equipment

    Field support:

    • Participate on the setup of new or existing operational bases
    • Identify and establish list of suppliers of program and office materials.
    • Monthly update of price list.
    • Support actively the logistician onresponding to programs’ operational needs

    Logistics HR:

    • Build the capacity of Abuja logistics staffs, including drivers and Security guards,
    • Take part in Identify training needs of national logisticians and conduct training sessions as needed,
    • Ensure smooth collaboration within the team and with other departments

    Reporting:

    • Prepare quality and analytical input to  monthly logistics pack, feedback to the bases,
    • Report to the Logistics Coordinator her/his achievements and constraints,
    • Report to the Logistics Coordinator of any malfunctions occurring in Abuja or at the field offices,

    The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

    ORG CHART POSITION (reporting and functional relationships)

    Line manager: Logistics coordinator

    Line report(s): Other logistics staffs based in Abuja

    Functional manager : Logistics Coordinator

    go to method of application »

    Administrative Coordinator Assistant

     

    Goal / Purpose:

     At his/her assigned base level, the admin Co assistant supports the administrative Coordinator in the processing of accounting operations as well as all tasks relating to Human Resources.

    ROLES AND RESPONSIBILITIES:

    List of principal activities:

     Administrative management of personnel:

    • Welcome and participate in administrative briefing of new personnel.
    • Assist the administrative Coordinator for the administrative management of recruitment and hiring .
    • Participate in the organization of training.
    • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees.
    • Ensure the confidentiality of all HR datas.
    • Participate in the monitoring of work contracts on the base.
    • Collect payment details and integrate them into the Human resources management software (HomĨre).
    • Issue pay slips and supervise payment of salaries after approval the approval of Administrative Coordinator.
    • Calculate taxes and duties and create pay records for the relevant departments
    • Keep an organization chart up to date for the base and mission.
    • Assist the administrative Coordinator in the organization and conduct of meetings with personnel representatives
    • Participate in the application of policies relating to salaries and benefits and internal regulations for Solidarités International
    • Monitor changes in the cost of living and update the food basket table on monthly basis.

    Team management

    • Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.
    • Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

    Treasury / accounting / management

    • Supervise the physical maintenance and safety of cash boxes.
    • Prepare monthly closing, revision and integrity of accounts for the coordination base.
    • Issue vouchers, supervise archiving of records as per Solidarites International’s defined procedures.
    • Participate in audits or any checks issued by partners or head office, at the base level.
    • Participate in the consolidation of budget follow ups and cash forecasts at the base level.
    • Monitor due dates for payments of contracts managed by the administrative coordinator.
    • List liquidity needs in concert with the administrative coordinator.
    • Carry out pay-outs and advances, within established guidelines.
    • Keep the registry of cash pay-outs and the cashier’s register.
    • Record budgetary transfers and keep accounting codes.
    • Verify, before recording, that records conform to regulations and procedures of Solidarités International.
    • Translate accounting documents in English if necessary
    • Exchange currencies at request of superiors
    • Verify cash balances daily and report any discrepancies to superior
    • Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
    • Guarantee security of the cash and confidentiality of information

    Reporting / communication:

    • Participate in supervision of regulations in effect
    • Assist admin coordinator in relations with administrative authorities

    Requirements

    Educational

    • Minimum Bachelor degree in Finance.
    • Professional Certification will be an added value.

    Experience:

    • Minimum 2-3 years of proven experience in relevant field of Finance and HR.
    • Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
    • Previous team management experience
    • Previous experience of remote management of teams.

    Skills:

    • Good interpersonal and conflict management skills.
    • Ability to work under pressure and manage personal stress.
    • Strong verbal and written communication skills
    • Strong knowledge of Computer applications, specifically MS XL.

    ORG CHART POSITION (reporting and functional relationships)

    Line manager:  Administrative Coordinator

    Line report(s) on base: Functional manager: -

    Functional report(s):

    go to method of application »

    Liaison Officer

     

    Goal / Purpose:

    •  At his/her assigned base level, Liaison Officer is responsible to ensure effective and transparent HR and Administrative practices and to provide support to Admin/HR Coordinator in day to day tasks to manage HR and Administrative issues.
    •  He/she guarantees the correct implementation of HR and SI policy on the mission.
    •  He/she ensures legal and administrative support to administrators for all HR related matters.
    •  He/she actively participates in implementing training and development programs for national staff.
    • List of principal activities:

    Implementation of the national HR policy

    • Take part in the development of the national HR policy
    • Participate in defining and monitoring the implementation of HR policy
    • Evaluate risks linked to changes in social policy
    • Propose improvements to employee working conditions
    • Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
    • Ensure the SI functions Grid is applied on the mission and the recruitment process respected
    • If necessary, participate in rewriting the Salary Grid (benchmark...)
    • Continually ensure coherence between SI HR policy and national laws

    Administrative Management for expatriates and nationals

    • Organize the administrative briefing for expatriate and national employees
    • Ensure the administrative management of expatriates within the SI mission.
    • Collection of all necessary documents for personal files of expatriates and national staff
    • Regularly update visa follow-up for expatriates
    • Application and follow-up of visa process for expatriates (invitation letters, visa on arrival, visa extensions, residency   process when needed
    • Ensure that HR procedures are respected at mission level
    • Collect the necessary information to monitor changes in the cost of living
    • Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
    • Ensure that all payments/contributions as per the Nigerian Labor law related to staff are timely paid and a statement of payment has been submitted to the concerned authorities.
    • Take the necessary steps with authorities if required (registering personnel, submitting documents...)Ensure that personnel files are kept up to date with full confidentiality and deadlines respected (annual performance reviews, contract amendments…)
    • Verify the monthly salaries and payroll processing
    • Check updates of databases with personnel related information on the HOMERE software

    Domestic and International travel and accommodation arrangements

    • Focal point for booking flight tickets between Abuja and Maiduguri and other states.
    • Cancellation of flight tickets when required
    • Communicate with department coordinators for the approval of flight request
    • International travel bookings as per the needs
    • Hotel bookings for all staff members after validation of Admin/HR Co
    • Management of Guest House.

     Team management

    • Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.
    • Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

    Reporting / communication:

    • Participate in supervision of regulations in effect
    • Assist admin coordinator in relations with administrative authorities

    Requirements

    Educational

      • Minimum Bachelor degree in HR and/or Administration.
    • Professional Certification will be an added value.

    Experience:

      • Minimum 2-3 years of proven experience in relevant field of Administration and HR.
    • Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
    • Previous team management experience
    • Previous experience of remote management of teams.
    • Previous experience of dealing with Govt. Authorities.

    Skills:

    • Good interpersonal and conflict management skills.
    • Ability to work under pressure and manage personal stress.
    • Strong verbal and written communication skills
    • Strong knowledge of Computer applications, specifically MS XL.

    go to method of application »

    Supply Coordinator Assistant

     

    Details:

    Goal/purpose:

    • The supply assistant supports the supply coordinator in implementing and supervising all supplies activities at his/her assigned base.
    • In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
    • He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

    List of main activities:

    Management of supplies

    • Update price lists and vendor databases
    • Control Solidarités International purchase procedures
    • Verify and process quotation requests and Internal Order Forms (IOFs)
    • Compose and archive purchase folders
    • Implement purchases, monitoring adherence to validation regulations and procedures
    • Negotiate prices, deadlines and methods of delivery
    • Ensure that relationships with suppliers are monitored

     Management of freight

    • Ensure  the planning and execution of freight is done
    • Deal with the suppliers when there is problem
    • ensure the security for road access is done Monitor the administrative documents for all rented trucks

     Management of warehouse

    • Supervise the warehouse management
    • Support the storekeeper in carrying out stock checks and physical inventories

     Human resource management

    • Establish team schedules and follow up
    • Ensure or assist with logistical training

    Reporting

    • Collect and check the IOF follow up before submission
    • Collect and check the Stock management report before submission
    • Prepare the supply logistic pack log for the mission

    Requirements

    Educational

    • Minimum Bachelor degree in relevant field.
    • Professional Certification/Diploma in Logistic and/or Supply Chain.

     Experience:

    • Minimum 2-3 years of proven experience in relevant field of Logistic/Supply
    • Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
    • Previous team management experience
    • Previous experience of remote management of teams.

    Skills:

    • Good interpersonal and conflict management skills.
    • Ability to work under pressure and manage personal stress.
    • Strong verbal and written communication skills
    • Strong knowledge of Computer applications, specifically MS XL.

    ORG CHART POSITION (reporting and functional relationships)

    The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

    Method of Application

    Applicants should send Cvs to job.applications@solidarites-nigeria.org using the job title as subject of the mail

    Have you ever needed salary data to make informed career decisions? Introducing MySalaryscale.com, a platform that crowdsources salary data in Nigeria and we will love your input. Join MySalaryScale.
  • ❮ Back to All Jobs
  • Know more about Solidarites InternationalSimilar Jobs
  • Search for jobs by keyword
  • Interior Designer at Mercy Corps Nigeria
  • Quality Improvement Advisor/Consultant at the Management Sciences for Health (MSH)
  • Deputy Team Leader - Programme Operations at Save the Children Nigeria
  • Job Opportunities at the United Nations Development Programme (UNDP)
  • Latest Jobs at Catholic Relief Services (CRS)
  • Administrative Assistant at the Maternal, Newborn and Child Health Programme (MNCH2) - Palladium Group
  • Food Security Programme Manager at Secours Islamique France (SIF)
  • NPO Data Improvement Officer at the World Health Organization (WHO)
  • Filter Jobs
  • State | Search by region instead
    Field

    Industry

    Education

    Experience


    Also include jobs without defined experience

    Job Title

Display your company or industry jobs on your website or blog Get Started
  « 1 Recently Viewed Job
 
 
Send your application through

Yahoomail Gmail Hotmail