Latest Job Vacancies at Oxfam

Req ID: 1462
Full time/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the position

• The Compliance Coordinator, working under direct supervision of the Country Director, will ensure that Oxfam is able to maintain the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures). This is achieved by providing periodic appraisal of Oxfam Novib policies, procedures, plans, donor contract guidelines compliance within various functional areas.
• The job holder will monitor actions agreed to address areas of high risk and/or control lapses observed.

Main Tasks
Strategic:

• Accountable for the delivery of business systems, procedures and processes to enable the delivery of the risk and compliance strategy and objectives, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
• Has delegated authority for decision making around risk and compliance matters, and is accountable for managing responses to internal audit and enquiries from external regulatory bodies.
• Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring that the business support functions (Finance, Logistics, Human Resources and ICT) adequately support the program teams.
• Establish and/or refine and disseminate policies, systems and practices and provide training and guidance for effective management, procurement, disbursement and accounting for all financial resources in line with Oxfam global accounting policies, funder requirements and local law where required.
• Ensure business support processes align with Oxfam in country Strategic Objectives and can be accomplished in an efficient manner.
• Ensure shared understanding of, and creates organisation-wide awareness about, the various risks inherent in Oxfams business context and operations and works with various employee groups to develop and execute effective risk mitigation strategies.
• Facilitate the evolution of a strong and effective risk management culture across the organisation to ensure all business activities are carried out in accordance with Oxfam policies, relevant industry regulations, country laws and risk management standards.

Budgeting, Financial Analysis and Donor Reporting:

• Work in close coordination with the Program Managers to ensure full adherence to the grant management rules and donor compliance standards In coordination with Program Managers, prepare and track donor budgets and prepare modifications and activity realignments as necessary
• In coordination with Program Managers and other unit heads, monitor performance and efficiency of on-going donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
• Validate monthly cost analysis and update cost ratios to ensure each donor bears the correct proportion of costs.
• Track and reviews budgets in consultation with budget holders and finance team; conducts detailed activity status review and give input to CD and budget holders.
• Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives.
• Design and maintains internal systems that ensure accurate and timely reporting on financial and program performance.
• Support with integration of systems and provide project management support, as required.

Job Requirements

• You have a Bachelors/Masters degree in Accounting, Auditing, Economics, Business Administration or related discipline
• Minimum of 8 years progressively responsible positions in an INGO finance/audit operations team with at least 3 years experience of managing compliance.
• Proven knowledge of funder regulations, including Global Fund, DFID and USAID.
• Strong analytical skills and experience with ERP systems required. Strong working of Ms. Word, Excel, Access)
• Proven ability to influence activity at a senior level, taking initiative and working independently as well work as a team player; demonstrably cooperation with members of other teams, responding quickly and accurately to queries and issues.
• Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.
• A strong commitment to high standards of service delivery and customer care.
• Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Well-developed conceptual, critical, problem solving and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
• Proven leadership, project management and team building skills, including training, giving support and recognising expertise in others.
• Commitment to Oxfas overall aims and policies and experience of promoting womens rights and the interests of marginalized people in all aspects of Oxfams work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 - to € 4557- gross based on 36 hours a week.

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Req ID: 1501
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To support the development and implementation of Oxfams humanitarian work by providing specialist advice and support on humanitarian protection.
• This will include implementing mainstreaming protection in the humanitarian response, supporting safe programming and undertaking gender-sensitive community-level protection activities in particular, protection monitoring and information dissemination and referrals guided by Oxfam’s policies and guidelines for managing information and the relevant professional standards in protection work.

Main Tasks
Programme Implementation:

• Ensure the delivery of protection activities and provide technical support to the Protection Team Leader and Officers to undertake their responsibilities in line with their role and responsibility.
• Join field protection officers in monitoring and analysing protection issues affecting populations in area of Oxfam operations.
• Analyse protection concerns arising from Oxfam’s humanitarian response, provide recommendations on addressing them and throughout the process of addressing the protection concerns s/he must support continuous support to the relevant teams
• Provide specialist protection advice and support to Oxfam’s humanitarian response in North-east Nigeria, including regarding humanitarian access and engagement with armed non-state actors and ensuring independence and impartiality in providing services.
• Support the management to strategize, plan for and ensure appropriate integration and mainstreaming of protection throughout the humanitarian response in North-east Nigeria.
• Provide technical support to WaSH, EFSVL and MEAL teams in integrating protection within theirprogrammatic tools, such as targeting criteria or PDM.
• Support Protection Team Leaders and Officers in preparing and organizing community consultations and community based orientation sessions.
• Lead and supervise assessment teams during thematic surveys, needs assessment and data collection for protection-related research.
• Monitor protection issues affecting IDPs and host population in areas of operation.
• Provide technical and analytical advise to manager in developing safe programming and conflict-sensitive approaches to the humanitarian response.
• Provide capacity-building on protection
• Ensure program staff members are fully trained on existing referral systems and relevant SOPs.
• Organise and prepare protection analysis, if and when required, and draft the reports
• Build proposals to ensure appropriate funding and response for protection activities
• Review proposals to ensure protection is integrated and mainstreamed

Advocacy and Research:

• Support protection-related advocacy researches and surveys in coordination with the Protection Coordinator and the Policy, Media, Advocacy and Campaigns department.
• Inform the Policy, Media, Advocacy and Campaigns department of emerging protection concerns

Coordination:

• Develop lines of communication and close collaboration with the PHE, PHP and EFSVL teams and contribute to a coordinated humanitarian response
• Liaise with logistic and procurement to ensure protection activities have the required resources in good time. Complete and keep records of the necessary paperwork
• Represent Oxfam with key protection actors such as ICRC, UNHCR, IOM, OCHA and actively participate in the Protection Cluster and relevant Areas of Responsibility

Monitoring, Evaluation and Learning (MEAL) and reporting:

• Produce regular protection updates
• Contribute in Sitreps, monthly reports and donor reports.
• Support and coordinate with MEAL Officers and assistants for baseline survey, post-distribution and other monitoring activities.
• Other duties and responsibilities required by the line manager

Job Requirements

• You have a Masters degree in Law – including international law, Political Science, Social Science, Peace and Conflict Studies or a related discipline
• A minimum of 3 years involvement in humanitarian response work, preferably in field-based protection work in conflict or insecure environments.
• Strong conceptual and practical understanding of protection issues and specifically Oxfam’s approach to and role in protection work including advocacy;
• Understanding of the Protection Cluster and other protection coordination mechanisms and the roles and mandates of key protection actors;
• Analytical skills and strategic thinking, including experience developing written analysis and strategies for protection
• Strong understanding of gender-related aspects of protection work. Commitment to gender equity, diversity and equal opportunities
• Excellent written and verbal communication.
• Fluency in English
• Experience managing diverse staff/teams including in complex and challenging environments
• Experience of capacity-building and training of colleagues and partners
• A sound understanding of Red Cross Code of Conduct, the People in Aid code and SPHERE minimum standards.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 - € 4557, gross based on 36 hours a week.

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Req ID: 1461
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To provide strategic leadership and facilitate quality, gender-sensitive, accountable, and impact-focused emergency WaSH interventions in LCB NE humanitarian response, building on existing programming, as well as influencing policy and practice and representing Oxfam on WASH issues

Main Tasks
Strategic Planning and Coordination:

• Define and shape strategic objectives and priorities for the WASH strategy and contribute to other strategies, involving collaboration with other programme units.
• Ensure that the strategy is informed by sound analysis, with consultations with teams and concerned stakeholders and are devised in promotion of Oxfam's values, culture
• Overall responsible and focal point together with other coordinators in the scale up response in newly accessible areas.
• Provide strategic advisory support, linking up Oxfam GHT advisors, UN and other agencies in the WaSH sector based in Maiduguri
• Ensure that “lessons learned” from the emergency interventions in NE Nigeria is conveyed to the department to influence future policies and planning.
• Explore and develop strategic partners contributing to quality and scaling up of programmes:
  • Liaise with donors on WASH technical issues of the programme (as required)
  • Advocate on programmatic options and link in with policy/advocacy team as required.

Project design and implementation:

• To continuously assess the context, and design/adapt the programme and team composition as required by the context, ensuring that operational plans take into consideration risks
• Ensure a high quality, multi-sectoral approach, aiming at reaching appropriate minimum SPHERE and internal technical standards, with a focus on quality and accountability.
• Work closely with TLs to agree on operational plan and share process guidelines and systems to be used in emergency WASH to ensure that quality objectives are met.
• Support the preparation/ inception of projects, including recruitment of key WASH staff and activity planning as required.
• Lead the team direct and remotely (as appropriate)  on assessments, compiling the report and leading on analysis and response plans
• Develop guidelines and tools with teams for implementation, and also to ensure compliance with established guidelines and standards.
• Endeavour to ensure a good working relationship with support functions, procurement planning, preparing supply requisitions, distribution plans, staffing requests, budgets etc in a timely manner
• Proactively ensure that gender equity issues are taken into account in all aspects of Oxfam’s work and encourage mainstreaming of gender into all programme aspects by increasing knowledge of the staff, community structures and beneficiary communities through trainings/ awareness raising activities and incorporating gender data in program monitoring and design.
• Ensure that the programme is accountable to beneficiaries through promoting their participation, providing them with information about programme activities and ensuring that beneficiary feedback is used effectively to adapt the programme.
• To represent Oxfam at national and state level Coordination meetings and other sub-sector meetings when needed or requested by NEPC.

Management of Oxfam staff:

• In line with Oxfam performance management procedures, matrix line manage PHE/PH TLs – ensuring that overall performance management is in place and used effectively by the team in the Yemen humanitarian programme.
• Build a strong team spirit and vision, ensuring that discussions on Oxfam country strategy, project implementation strategies, roll on WaSH strategies and detailed implementation planning are shared with the team, understood and implemented
• Ensure an internal coordination mechanism is in place (regular staff meeting and reporting) & feedback is provided to PMs and NEPC, HRco in a timely manner.

Monitoring, Evaluation, Review, and Learning:

• Close collaboration with MEAL Co and inputs/technical support on developing new MEAL tools to be used by the team to ensure that relevant information is being collected to inform strategy and implementation, and to ensure accountability and learning.
• With support from MEALco- guide and support field staff in effective on-going monitoring on project outcomes/impacts, and render technical advice for fine-tuning plans/modalities where required.
• Guide on technical standards in operation reports (internal/ for donors).
• Ensure project learning is captured, consolidated and disseminated.
• Incorporate best practices in projects, and guide program staff on sharing strategies, procedures, successes and lessons learnt at national level and if appropriate regional level with appropriate partners and within Oxfam.

Communicating Oxfam’s work:

• Responsible for WASH contribution to Oxfam’s work, representing and developing good relationships with Ministry/departments/UN and other agencies, be proactive in ensuring that Oxfam develops and maintains a positive profile.
• Keep informed of relevant programme issues and context and to contribute to wider programme learning.
• Work together with the Technical Leads advocating on issues raised by programme team
• As and when requested lead on reporting writing and provide updates to WASH Sector

Job Requirements

• You have a Bachelors/Masters degree in in a related discipline;
• Over 5 yrs + experience in emergency WASH programming preferably with Oxfam. This includes large scale up (sudden onset) programme design;
• Solid experience in working in conflict setting/remote operations and working in fragile  and insecurity contexts;
• Excellent understanding of SPHERE and Oxfams internal min standards/tools;
• Able to influence/negotiate and advocate technical options and strategy to donors and team;
• Strategic development skills, with the ability to translate concepts easily into practical actions;
• Able to work remotely with team;
• Ability to develop and implement a robust, sustainable capacity building programme for national staff, local govt departments and local partners.  Proven coaching and mentoring skills;
• Able to take initiative and have the ability to think outside the box (particularly when operating in complex emergency);
• Able to integrate gender/protection and PHP/EFSL for quality integrated response;
• Excellent English written skills.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962, to € 4557, gross based on 36 hours a week.

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Req ID: 1482
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To lead the Logistics and Administration team in Maiduguri, Nigeria in the delivery of efficient cost effective and quality logistics and admin services to support the emergency programme delivery and respond to emerging emergencies in the LCB Response.

Main Tasks
Logistics/ Finance:

• Line manage the Field Logistician, ensure appropriate administrative, financial and logistical Oxfam systems/ procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently in the emergency programme setting.
• Maintain familiarity with donor compliance issues, ensuring all projects are compliant with donor and Oxfam procedures/ requirements and that appropriate documentation of projects for transparency and future donor inspection/ audit is in place.
• Be responsible for overall financial management of the field offices including ensuring accurate budget coding and allocation expenditure.
• Ensure that all expenditures are within the agreed and approved budget and conduct monthly expenditure against budget monitoring and consult with finance department in case of any issues.
• Ensure that monthly logistics reports are compiled and reviewed and submitted to country office in a timely manner.
• Ensure that inventory and asset lists are accurate, up-to-date and maintained.
• Ensure that Oxfam procurement procedures are followed and that authorization levels are respected.
• Ensure that Oxfam transport policies and procedures are adhered to at the field level and all contracts are signed with vehicle vendors.
• Ensure that all Oxfam contractual matters including contracts of office and team accommodation premises/ hotels as well as hired vehicles and all services are up-date and well maintained.
• Carrying out field assessment to identify potential vendors through a supplier mapping exercise which will provide adequate supply chain efficiency to the field offices.
• Manage, monitor all stocks and assets in country and establish a disposal plan in accordance with the donor’s requirement and with country management team consultation.
• Adopt cost saving strategies that will assist the NE-Coord and Logs Lead to minimise on wastage, improve efficiency and promote internal controls.
• Monitoring the programming and installation of Tracking boxes, HF & VHF radio, landline, and other communications systems as well as training on the use of and establishing communications routines and protocols for programme teams.
• Monitoring the consumption of electricity, water and telephone, and advice on cost effectiveness practices.
• In close collaboration with the Finance department, assist in the monitoring of programme expenditure, the transparency of systems and procedures in place and the compliance with order processing requirements of donor contracts.
• To ensure that a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents are kept.

Management:

• Take full responsibility of the office and guest house set-up, management and non disruptive operations at the field level, specifically in Maiduguri.
• Manage and liaise all travels of staff from field to Abuja and vice-versa maintaining a movement tracker.
• Undertake staff appraisals for all staff under direct line management. Where relevant, contribute to job descriptions and staff selection
• Support team members professionally and monitor/ support stress management.
• Maintain good inter-team communications and engender positive team dynamics
• Monitor staff welfare in the field sites and ensure appropriate steps are taken to improve living and working conditions where necessary
• Ensure that all Oxfam staff contracts and job descriptions are up-to-date at all times and personnel files are maintained properly for the project.
• Manage, supervise and support the work of the programme teams.
• Ensure all new team members are adequately briefed on arrival in the field, clearance procedures are followed for departing staff members, and that staff members are debriefed at the end of their employment.
• Maintain good inter-team communications and develop and maintain positive team dynamics.
• Ensure that Oxfam’s national staff policies and procedures are understood and correctly followed.

Communication/ Representation:

• In consultation with the North Coordinator, represent Oxfam to government officials, donors, NGOs, local and national authorities, and any other parties in emergency context as may be required or delegated by the NE Coordinator.
• Ensure that all external communications and coordination in emergency situations are effectively managed in coordination with the NE Coordinator and Logs Lead.

Job Requirements

• You have a Bachelors/Masters Degree in Human Logistics or related discipline.
• Qualifications and/or extensive field experience in logistics related skills; purchasing and supply, warehousing, vehicle fleet management and communications team support, security awareness;
• Extensive experience of logistics management preferably in a similar position with an international NGO - or with the UN or other intergovernmental agency.
• A proven record of effective management of people, other resources and processes.
• Well-developed inter-personal skills combined with the ability and desire to further develop local staff members.
• Demonstrable experience in the management of donors especially OFDA, DFID, USAID, GFO, ECHO, UNA, Irish Aid etc.
• Experience of management/supervisory responsibilities.
• Attention to detail and excellent numeracy
• Diplomacy, tact and communication and negotiation skills.
• Flexible and adaptable.
• Ability to work well under pressure and in response to changing needs.
• Good written and spoken English essential.
• Substantial experience in managing emergency programmes within developing countries
• Strong international project coordination and management experience, including: Personnel management
• Experience of representation/ liaison with government officials, local authorities, NGOs, civil society groups and donors
• Excellent communication skills, with excellent written and spoken English
• Proven experience in budget management
• Diplomatic and effective communication skills
• Strong leadership skills and a supportive management style
• Team player with experience of establishing strong working relationships with colleagues from different functions, cultures and political environments
• Experience of proactively identifying and addressing issues.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962,-- to € 4557,-- gross based on 36 hours a week.

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Job ID: (1442)
Location:  Maiduguri

Purpose of the Position

• To provide strategic leadership for all aspects of human resources management to ensure that the emergency response programme is provided with high quality HR services, is able to attract and retain talented staff, and operates within a culture that both inspires staff to work to their full potential and is reflective of Oxfam values.
• To enable Oxfam in NE Nigeria to respond in an appropriate, timely fashion to the overall emergency response needs. To increase the impact of Oxfam’s emergency response through effective assessment, monitoring of the situation and providing appropriate response.

Main Tasks
Strategy and Culture:

• Provides sound leadership and advice to the senior management on all aspects of HR policy, practice and strategy, including talent management, performance management, recruitment, rewards, workforce planning, health and safety, and workplace relations and culture
• Supports and develops an environment amongst CMT members of openness, honesty and respect as a baseline to management of organisational climate
• Leads coordination with other I/NGOs in-country on key HR policy and practice

Performance Management:

• Audits the alignment of objectives across all functions in the response programme to ensure that they demonstrate clear links to wider organisational objectives, and that they are relevant for performance management purposes
• Responsible for ensuring staff objectives are agreed with their line managers in a timely manner, either at the beginning of each year or at the beginning of a contract
• Develops and supports a performance management culture and ensures the compliance of line managers with the Oxfam Performance Management cycle, providing support through the provision of communications, training, materials and reminders, and records performance review results on HRMIS
• Advises and supports line managers for effective management of underperformance in accordance with Oxfam policies and processes, providing support through any disciplinary process, support in the development of Performance Improvement Plans that are commensurate with the issue and the time required to reasonably expect evidence of improvement , and counsels and mediates in appraisal discussions

Recruitment:     

• Leads in developing a resourcing strategy for the response in line with Oxfam recruitment policy.
• Leads in executing an affective recruitment process for both staff and consultants, either in-house or outsourced, in line with Oxfam policy and best practice
• Completes relevant background, medical and reference checks in line with Oxfam policy and coordinates with admin team to secure visas and work permits as appropriate
• Compile required monthly reports of recruitment and turnover KPI’s for relevant audiences
• Lead recruitment for scale up in the event of a humanitarian response and also leads process to scale down upon transition to development programming
• Lead in managing and investigating staff relations cases: grievances, appeals, discipline, as well as safeguarding issues and cases, seeking legal advice as required
• Lead in ensuring compliance with HR internal policies, procedures, and regulations and that these are applied in a fair and equitable manner

Learning and Development:

• Lead in the design and implementation of a learning and development plan in support of the Oxfam humanitarian programmes, ensuring the adoption of sustainable L&OD frameworks that help to develop the capacity of national staff to perform optimally in their roles
• Leads in ensuring that L&D is maximized by measuring impact of training programmes and ensuring that learning is shared across the organization
• Develops and coordinates a comprehensive induction programme for all new staff, and in particular is responsible for delivery of effective HR training for staff in scale up situations

Job Requirements

• Bachelors/Masters degree in human resources, business administration or related discipline
• Minimum of 7 years experience in human resources, with at least 3 years in a management role, preferably within an INGOs
• Demonstrable experience of operating in an HR advisory capacity
• A thorough knowledge of the theory and practice of HR Management including: employee relations, change management, staff handbooks, resourcing, rewards, performance management, and learning and development
• Demonstrated experience of strategic leadership and capacity building across HR functions
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility
• Sound understanding of and commitment to gender mainstreaming
• Excellent communications skills with fluency in written and spoken English

What We Offer

• Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 to €4557, gross based on 36 hours a week.

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Req ID: 1481
Location: Maiduguri with frequent travel to field locations
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• Ensure the coordination, oversee the management and support technically the implementation of Emergency Food Security and Livelihoods (EFSVL) activities in the operational districts of NE Nigeria.

Main Tasks

• In direct coordination with the Humanitarian Programme Manager update EFSVL strategy following the evolution of the people’s needs;
• Support technically the Area EFSVL Team Leaders with the design, implementation, monitoring and evaluation of the EFSVL programmes;
• Identify opportunities of scaling up and ensure these are coherent with the rest of the programme, work closely with WASH, Shelter, gender, logistics, finance, admin, HR.
• Explore and promote technological options (like mobile money transfers, bank transfers...) for scale up and for increasing effectiveness and efficiency of EFSVL programming;
• Support in the recruitment of additional EFSVL staff and provide training to them, as necessary;
• Design or identify tools and approaches for use in food security, livelihoods and market monitoirng, participate/lead in market assessments and in any other assessment as needed;
• Ensure the Advocacy team pick up on any EFSVL issues and that the EFSVL work is well represented in all communication material and media;
• Represent Oxfam on EFSVL issues at cluster and other coordination meetings and liaise with INGOs, UN and other stakeholders on a regular basis;
• Play a leading role in the cluster system, including the Food Security, Early Recovery or Cash/Market WGs or sub-cluster group and support delivery of its work as required; Share Oxfam learning and best practice with clusters, Govt bodies and key stakeholders;
• Ensure that all work is carried out in a way that is conflict sensitive, sensitive to community needs and gender issues and in particular to promote the full and equal participation of women in all aspects of the EFSVL programmes; Ensure that programmes analyse and address specific vulnerabilities
• Support Area EFSVL Team Leaders with HR, finance and logistics coordination: trouble shooting where necessary to ensure the smooth running of the programme;
• Ensure proper implementation by partners to achieve the agreed objectives. Support the Team leaders in identifying capacity building needs for Oxfam and implementing partners EFSVL staff and develop capacity building plans.
• Explore and develop strategic partners contributing to quality and scaling up of programmes.
• Support finance and other staff with the drawing up of contracts between Oxfam and service providers, MoUs etc...;
• With Humanitarian Manager, Operational Lead and CD, develop funding proposals for relief and livelihood recovery linking with the OCS as appropriate.

Job Requirements

• You have a Masters degree in Agriculture, Rural or Urban Development, Economics, Development Studies or related discipline;
• Minimum 5 years of senior level experience in relevant field.
• Experience of design, implementation and scale up of (EFSVL) programmes including CTP in emergencies.
• Experience in linking relief with rehabilitation and development (LRRD)
• Professionally qualified food security and livelihoods programme manager, preferably with experience in a large and / or complex organisation, conflict-sensitive programming and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures and controls;
• Experience in market analysis and use of results to inform strategy and activities design; with the capacity to lead a market and value chain assessment
• Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment;
• Leadership qualities and people management expertise to provide direction and effective support to a multidisciplinary and multicultural team;
• Thorough understanding of cash transfer modalities and mechanisms with a sound knowledge of their development and specificities;
• Knowledge of a wide range of methods and approaches that can be used rights-based food security, livelihood, and market programming
• Ability to gain and apply knowledge of the statutory requirements of countries in the region and of the impact of local culture and tradition.
• Excellent verbal and written communication skills, including high-level interpersonal and representational capabilities; fluency in written and spoken English essential.
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions;
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action ;
• An understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities;

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962, to € 4557, gross based on 36 hours a week.

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Req ID: 1441
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To ensure effective and efficient delivery of all operational and business development functions to the country programme, and ensure risk is managed and there is compliance with Oxfam’s policies and procedures.
• S/he is a member of the Senior Management Team and contributes to the overall leadership and management of the Oxfam programme in Nigeria.

Main Tasks

• Provide strategic leadership to the various business support functions (finance, human resources, logistics, IT, administration, business development & donor contract management issues), ensuring the best possible support to the programme and advice to the response management team.
• Exploit opportunities presented by external regulatory provisions that will ensure cost effective programmes and provide relevant information needed to facilitate processes.
• Ensure all business support functions operate in an effective manner, complying with all Oxfam and donor requirements and procedures.
• Establish and maintain robust fraud mitigation measures and establish of culture of compliance and rigour across the business support functions.
• Provide direction to the Finance Manager on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies.  Ensure the programme is complying with financial standards set by Oxfam and donors.
• Liaise with the funding team to ensure that all donor reporting requirements are met, including   proposals, budgets and donor reporting liaising as required by donors.
• Provide direct support to the Humanitarian Programme Manager and the Programme Managers in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.
• Produce monthly financial management information for the Response Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.
• Assume a strategic overview of financial management systems across the programme, taking note of changing external and internal environment in financial and economic conditions.
• It is also essential that this position plays an active role in proposal development, particularly with respect to innovative budgeting and realistic estimates with respect to logistics requirements for support and other costing for support functions.
• Advise on ways of ensuring that effective logistics management and tracking systems are in place and functioning at all times.
• Review and where necessary support programmes formulate partnership contracts, supplier’s contracts that align to policy and mitigate financial and operational risks.
• In collaboration with the Security focal point, to ensure that Oxfam Health and Safety and Security guidelines are implemented by the BST.
• Support programme Co-ordinators and advisors through relevant financial and related contextual information gathering, monitoring situations and consolidating and reviewing proposals as required.
• Motivate the support team to work interactively with the programme team and to come up with and communicate innovative solutions and systems that allows the programme to serve its overall goal. This component is critical to the success of this post
• Support the HPM/Operational Lead to achieve the programme objectives and reduce risks associated with the programme around legality and compliancy issues and alert the CD of any imminent risks.
• Manage outsourcing partners and self-service requests to ensure the efficient functioning of the IT system including ensuring regular maintenance, back-ups and support to all staff.
• Support global IT initiatives and ensures the adoption of IT technology according to Oxfam requirements and best practice.

Job Requirements

• You have a Bachelors/Masters Degree in Accounting, Finance or related discipline.
• A minimum of 5 years of experience in similar roles - specifically in managing humanitarian and Minimum of Five Years senior Managment Previous experience of managing and developing a team within an INGO setting or similar, with a demonstrated capacity to lead high performing teams, and motivate and develop others
• Demonstrated capacity to manage a team covering at least two of the functional areas (finance, human resources, logistics, IT, fundraising, or admin)
• Proven ability to work collaboratively in partnership
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• Demonstrated experience of strategic leadership and capacity building
• Highly developed financial management, planning and budgeting skills
• Sound understanding of institutional donors and previous experience in producing high quality donor reports
• Sounds understanding of gender and gender mainstreaming approaches
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 to €4557, gross based on 36 hours a week.

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Req ID: 1462
Full time/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the position

• The Compliance Coordinator, working under direct supervision of the Country Director, will ensure that Oxfam is able to maintain the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures). This is achieved by providing periodic appraisal of Oxfam Novib policies, procedures, plans, donor contract guidelines compliance within various functional areas.
• The job holder will monitor actions agreed to address areas of high risk and/or control lapses observed.

Main Tasks
Strategic:

• Accountable for the delivery of business systems, procedures and processes to enable the delivery of the risk and compliance strategy and objectives, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
• Has delegated authority for decision making around risk and compliance matters, and is accountable for managing responses to internal audit and enquiries from external regulatory bodies.
• Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring that the business support functions (Finance, Logistics, Human Resources and ICT) adequately support the program teams.
• Establish and/or refine and disseminate policies, systems and practices and provide training and guidance for effective management, procurement, disbursement and accounting for all financial resources in line with Oxfam global accounting policies, funder requirements and local law where required.
• Ensure business support processes align with Oxfam in country Strategic Objectives and can be accomplished in an efficient manner.
• Ensure shared understanding of, and creates organisation-wide awareness about, the various risks inherent in Oxfams business context and operations and works with various employee groups to develop and execute effective risk mitigation strategies.
• Facilitate the evolution of a strong and effective risk management culture across the organisation to ensure all business activities are carried out in accordance with Oxfam policies, relevant industry regulations, country laws and risk management standards.

Budgeting, Financial Analysis and Donor Reporting:

• Work in close coordination with the Program Managers to ensure full adherence to the grant management rules and donor compliance standards In coordination with Program Managers, prepare and track donor budgets and prepare modifications and activity realignments as necessary
• In coordination with Program Managers and other unit heads, monitor performance and efficiency of on-going donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
• Validate monthly cost analysis and update cost ratios to ensure each donor bears the correct proportion of costs.
• Track and reviews budgets in consultation with budget holders and finance team; conducts detailed activity status review and give input to CD and budget holders.
• Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives.
• Design and maintains internal systems that ensure accurate and timely reporting on financial and program performance.
• Support with integration of systems and provide project management support, as required.

Job Requirements

• You have a Bachelors/Masters degree in Accounting, Auditing, Economics, Business Administration or related discipline
• Minimum of 8 years progressively responsible positions in an INGO finance/audit operations team with at least 3 years experience of managing compliance.
• Proven knowledge of funder regulations, including Global Fund, DFID and USAID.
• Strong analytical skills and experience with ERP systems required. Strong working of Ms. Word, Excel, Access)
• Proven ability to influence activity at a senior level, taking initiative and working independently as well work as a team player; demonstrably cooperation with members of other teams, responding quickly and accurately to queries and issues.
• Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.
• A strong commitment to high standards of service delivery and customer care.
• Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Well-developed conceptual, critical, problem solving and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
• Proven leadership, project management and team building skills, including training, giving support and recognising expertise in others.
• Commitment to Oxfas overall aims and policies and experience of promoting womens rights and the interests of marginalized people in all aspects of Oxfams work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 - to € 4557- gross based on 36 hours a week.

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Req ID: 1501
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To support the development and implementation of Oxfams humanitarian work by providing specialist advice and support on humanitarian protection.
• This will include implementing mainstreaming protection in the humanitarian response, supporting safe programming and undertaking gender-sensitive community-level protection activities in particular, protection monitoring and information dissemination and referrals guided by Oxfam’s policies and guidelines for managing information and the relevant professional standards in protection work.

Main Tasks
Programme Implementation:

• Ensure the delivery of protection activities and provide technical support to the Protection Team Leader and Officers to undertake their responsibilities in line with their role and responsibility.
• Join field protection officers in monitoring and analysing protection issues affecting populations in area of Oxfam operations.
• Analyse protection concerns arising from Oxfam’s humanitarian response, provide recommendations on addressing them and throughout the process of addressing the protection concerns s/he must support continuous support to the relevant teams
• Provide specialist protection advice and support to Oxfam’s humanitarian response in North-east Nigeria, including regarding humanitarian access and engagement with armed non-state actors and ensuring independence and impartiality in providing services.
• Support the management to strategize, plan for and ensure appropriate integration and mainstreaming of protection throughout the humanitarian response in North-east Nigeria.
• Provide technical support to WaSH, EFSVL and MEAL teams in integrating protection within theirprogrammatic tools, such as targeting criteria or PDM.
• Support Protection Team Leaders and Officers in preparing and organizing community consultations and community based orientation sessions.
• Lead and supervise assessment teams during thematic surveys, needs assessment and data collection for protection-related research.
• Monitor protection issues affecting IDPs and host population in areas of operation.
• Provide technical and analytical advise to manager in developing safe programming and conflict-sensitive approaches to the humanitarian response.
• Provide capacity-building on protection
• Ensure program staff members are fully trained on existing referral systems and relevant SOPs.
• Organise and prepare protection analysis, if and when required, and draft the reports
• Build proposals to ensure appropriate funding and response for protection activities
• Review proposals to ensure protection is integrated and mainstreamed

Advocacy and Research:

• Support protection-related advocacy researches and surveys in coordination with the Protection Coordinator and the Policy, Media, Advocacy and Campaigns department.
• Inform the Policy, Media, Advocacy and Campaigns department of emerging protection concerns

Coordination:

• Develop lines of communication and close collaboration with the PHE, PHP and EFSVL teams and contribute to a coordinated humanitarian response
• Liaise with logistic and procurement to ensure protection activities have the required resources in good time. Complete and keep records of the necessary paperwork
• Represent Oxfam with key protection actors such as ICRC, UNHCR, IOM, OCHA and actively participate in the Protection Cluster and relevant Areas of Responsibility

Monitoring, Evaluation and Learning (MEAL) and reporting:

• Produce regular protection updates
• Contribute in Sitreps, monthly reports and donor reports.
• Support and coordinate with MEAL Officers and assistants for baseline survey, post-distribution and other monitoring activities.
• Other duties and responsibilities required by the line manager

Job Requirements

• You have a Masters degree in Law – including international law, Political Science, Social Science, Peace and Conflict Studies or a related discipline
• A minimum of 3 years involvement in humanitarian response work, preferably in field-based protection work in conflict or insecure environments.
• Strong conceptual and practical understanding of protection issues and specifically Oxfam’s approach to and role in protection work including advocacy;
• Understanding of the Protection Cluster and other protection coordination mechanisms and the roles and mandates of key protection actors;
• Analytical skills and strategic thinking, including experience developing written analysis and strategies for protection
• Strong understanding of gender-related aspects of protection work. Commitment to gender equity, diversity and equal opportunities
• Excellent written and verbal communication.
• Fluency in English
• Experience managing diverse staff/teams including in complex and challenging environments
• Experience of capacity-building and training of colleagues and partners
• A sound understanding of Red Cross Code of Conduct, the People in Aid code and SPHERE minimum standards.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 - € 4557, gross based on 36 hours a week.

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Req ID: 1461
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To provide strategic leadership and facilitate quality, gender-sensitive, accountable, and impact-focused emergency WaSH interventions in LCB NE humanitarian response, building on existing programming, as well as influencing policy and practice and representing Oxfam on WASH issues

Main Tasks
Strategic Planning and Coordination:

• Define and shape strategic objectives and priorities for the WASH strategy and contribute to other strategies, involving collaboration with other programme units.
• Ensure that the strategy is informed by sound analysis, with consultations with teams and concerned stakeholders and are devised in promotion of Oxfam's values, culture
• Overall responsible and focal point together with other coordinators in the scale up response in newly accessible areas.
• Provide strategic advisory support, linking up Oxfam GHT advisors, UN and other agencies in the WaSH sector based in Maiduguri
• Ensure that “lessons learned” from the emergency interventions in NE Nigeria is conveyed to the department to influence future policies and planning.
• Explore and develop strategic partners contributing to quality and scaling up of programmes:
  • Liaise with donors on WASH technical issues of the programme (as required)
  • Advocate on programmatic options and link in with policy/advocacy team as required.

Project design and implementation:

• To continuously assess the context, and design/adapt the programme and team composition as required by the context, ensuring that operational plans take into consideration risks
• Ensure a high quality, multi-sectoral approach, aiming at reaching appropriate minimum SPHERE and internal technical standards, with a focus on quality and accountability.
• Work closely with TLs to agree on operational plan and share process guidelines and systems to be used in emergency WASH to ensure that quality objectives are met.
• Support the preparation/ inception of projects, including recruitment of key WASH staff and activity planning as required.
• Lead the team direct and remotely (as appropriate)  on assessments, compiling the report and leading on analysis and response plans
• Develop guidelines and tools with teams for implementation, and also to ensure compliance with established guidelines and standards.
• Endeavour to ensure a good working relationship with support functions, procurement planning, preparing supply requisitions, distribution plans, staffing requests, budgets etc in a timely manner
• Proactively ensure that gender equity issues are taken into account in all aspects of Oxfam’s work and encourage mainstreaming of gender into all programme aspects by increasing knowledge of the staff, community structures and beneficiary communities through trainings/ awareness raising activities and incorporating gender data in program monitoring and design.
• Ensure that the programme is accountable to beneficiaries through promoting their participation, providing them with information about programme activities and ensuring that beneficiary feedback is used effectively to adapt the programme.
• To represent Oxfam at national and state level Coordination meetings and other sub-sector meetings when needed or requested by NEPC.

Management of Oxfam staff:

• In line with Oxfam performance management procedures, matrix line manage PHE/PH TLs – ensuring that overall performance management is in place and used effectively by the team in the Yemen humanitarian programme.
• Build a strong team spirit and vision, ensuring that discussions on Oxfam country strategy, project implementation strategies, roll on WaSH strategies and detailed implementation planning are shared with the team, understood and implemented
• Ensure an internal coordination mechanism is in place (regular staff meeting and reporting) & feedback is provided to PMs and NEPC, HRco in a timely manner.

Monitoring, Evaluation, Review, and Learning:

• Close collaboration with MEAL Co and inputs/technical support on developing new MEAL tools to be used by the team to ensure that relevant information is being collected to inform strategy and implementation, and to ensure accountability and learning.
• With support from MEALco- guide and support field staff in effective on-going monitoring on project outcomes/impacts, and render technical advice for fine-tuning plans/modalities where required.
• Guide on technical standards in operation reports (internal/ for donors).
• Ensure project learning is captured, consolidated and disseminated.
• Incorporate best practices in projects, and guide program staff on sharing strategies, procedures, successes and lessons learnt at national level and if appropriate regional level with appropriate partners and within Oxfam.

Communicating Oxfam’s work:

• Responsible for WASH contribution to Oxfam’s work, representing and developing good relationships with Ministry/departments/UN and other agencies, be proactive in ensuring that Oxfam develops and maintains a positive profile.
• Keep informed of relevant programme issues and context and to contribute to wider programme learning.
• Work together with the Technical Leads advocating on issues raised by programme team
• As and when requested lead on reporting writing and provide updates to WASH Sector

Job Requirements

• You have a Bachelors/Masters degree in in a related discipline;
• Over 5 yrs + experience in emergency WASH programming preferably with Oxfam. This includes large scale up (sudden onset) programme design;
• Solid experience in working in conflict setting/remote operations and working in fragile  and insecurity contexts;
• Excellent understanding of SPHERE and Oxfams internal min standards/tools;
• Able to influence/negotiate and advocate technical options and strategy to donors and team;
• Strategic development skills, with the ability to translate concepts easily into practical actions;
• Able to work remotely with team;
• Ability to develop and implement a robust, sustainable capacity building programme for national staff, local govt departments and local partners.  Proven coaching and mentoring skills;
• Able to take initiative and have the ability to think outside the box (particularly when operating in complex emergency);
• Able to integrate gender/protection and PHP/EFSL for quality integrated response;
• Excellent English written skills.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962, to € 4557, gross based on 36 hours a week.

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Req ID: 1482
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To lead the Logistics and Administration team in Maiduguri, Nigeria in the delivery of efficient cost effective and quality logistics and admin services to support the emergency programme delivery and respond to emerging emergencies in the LCB Response.

Main Tasks
Logistics/ Finance:

• Line manage the Field Logistician, ensure appropriate administrative, financial and logistical Oxfam systems/ procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently in the emergency programme setting.
• Maintain familiarity with donor compliance issues, ensuring all projects are compliant with donor and Oxfam procedures/ requirements and that appropriate documentation of projects for transparency and future donor inspection/ audit is in place.
• Be responsible for overall financial management of the field offices including ensuring accurate budget coding and allocation expenditure.
• Ensure that all expenditures are within the agreed and approved budget and conduct monthly expenditure against budget monitoring and consult with finance department in case of any issues.
• Ensure that monthly logistics reports are compiled and reviewed and submitted to country office in a timely manner.
• Ensure that inventory and asset lists are accurate, up-to-date and maintained.
• Ensure that Oxfam procurement procedures are followed and that authorization levels are respected.
• Ensure that Oxfam transport policies and procedures are adhered to at the field level and all contracts are signed with vehicle vendors.
• Ensure that all Oxfam contractual matters including contracts of office and team accommodation premises/ hotels as well as hired vehicles and all services are up-date and well maintained.
• Carrying out field assessment to identify potential vendors through a supplier mapping exercise which will provide adequate supply chain efficiency to the field offices.
• Manage, monitor all stocks and assets in country and establish a disposal plan in accordance with the donor’s requirement and with country management team consultation.
• Adopt cost saving strategies that will assist the NE-Coord and Logs Lead to minimise on wastage, improve efficiency and promote internal controls.
• Monitoring the programming and installation of Tracking boxes, HF & VHF radio, landline, and other communications systems as well as training on the use of and establishing communications routines and protocols for programme teams.
• Monitoring the consumption of electricity, water and telephone, and advice on cost effectiveness practices.
• In close collaboration with the Finance department, assist in the monitoring of programme expenditure, the transparency of systems and procedures in place and the compliance with order processing requirements of donor contracts.
• To ensure that a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents are kept.

Management:

• Take full responsibility of the office and guest house set-up, management and non disruptive operations at the field level, specifically in Maiduguri.
• Manage and liaise all travels of staff from field to Abuja and vice-versa maintaining a movement tracker.
• Undertake staff appraisals for all staff under direct line management. Where relevant, contribute to job descriptions and staff selection
• Support team members professionally and monitor/ support stress management.
• Maintain good inter-team communications and engender positive team dynamics
• Monitor staff welfare in the field sites and ensure appropriate steps are taken to improve living and working conditions where necessary
• Ensure that all Oxfam staff contracts and job descriptions are up-to-date at all times and personnel files are maintained properly for the project.
• Manage, supervise and support the work of the programme teams.
• Ensure all new team members are adequately briefed on arrival in the field, clearance procedures are followed for departing staff members, and that staff members are debriefed at the end of their employment.
• Maintain good inter-team communications and develop and maintain positive team dynamics.
• Ensure that Oxfam’s national staff policies and procedures are understood and correctly followed.

Communication/ Representation:

• In consultation with the North Coordinator, represent Oxfam to government officials, donors, NGOs, local and national authorities, and any other parties in emergency context as may be required or delegated by the NE Coordinator.
• Ensure that all external communications and coordination in emergency situations are effectively managed in coordination with the NE Coordinator and Logs Lead.

Job Requirements

• You have a Bachelors/Masters Degree in Human Logistics or related discipline.
• Qualifications and/or extensive field experience in logistics related skills; purchasing and supply, warehousing, vehicle fleet management and communications team support, security awareness;
• Extensive experience of logistics management preferably in a similar position with an international NGO - or with the UN or other intergovernmental agency.
• A proven record of effective management of people, other resources and processes.
• Well-developed inter-personal skills combined with the ability and desire to further develop local staff members.
• Demonstrable experience in the management of donors especially OFDA, DFID, USAID, GFO, ECHO, UNA, Irish Aid etc.
• Experience of management/supervisory responsibilities.
• Attention to detail and excellent numeracy
• Diplomacy, tact and communication and negotiation skills.
• Flexible and adaptable.
• Ability to work well under pressure and in response to changing needs.
• Good written and spoken English essential.
• Substantial experience in managing emergency programmes within developing countries
• Strong international project coordination and management experience, including: Personnel management
• Experience of representation/ liaison with government officials, local authorities, NGOs, civil society groups and donors
• Excellent communication skills, with excellent written and spoken English
• Proven experience in budget management
• Diplomatic and effective communication skills
• Strong leadership skills and a supportive management style
• Team player with experience of establishing strong working relationships with colleagues from different functions, cultures and political environments
• Experience of proactively identifying and addressing issues.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962,-- to € 4557,-- gross based on 36 hours a week.

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Job ID: (1442)
Location:  Maiduguri

Purpose of the Position

• To provide strategic leadership for all aspects of human resources management to ensure that the emergency response programme is provided with high quality HR services, is able to attract and retain talented staff, and operates within a culture that both inspires staff to work to their full potential and is reflective of Oxfam values.
• To enable Oxfam in NE Nigeria to respond in an appropriate, timely fashion to the overall emergency response needs. To increase the impact of Oxfam’s emergency response through effective assessment, monitoring of the situation and providing appropriate response.

Main Tasks
Strategy and Culture:

• Provides sound leadership and advice to the senior management on all aspects of HR policy, practice and strategy, including talent management, performance management, recruitment, rewards, workforce planning, health and safety, and workplace relations and culture
• Supports and develops an environment amongst CMT members of openness, honesty and respect as a baseline to management of organisational climate
• Leads coordination with other I/NGOs in-country on key HR policy and practice

Performance Management:

• Audits the alignment of objectives across all functions in the response programme to ensure that they demonstrate clear links to wider organisational objectives, and that they are relevant for performance management purposes
• Responsible for ensuring staff objectives are agreed with their line managers in a timely manner, either at the beginning of each year or at the beginning of a contract
• Develops and supports a performance management culture and ensures the compliance of line managers with the Oxfam Performance Management cycle, providing support through the provision of communications, training, materials and reminders, and records performance review results on HRMIS
• Advises and supports line managers for effective management of underperformance in accordance with Oxfam policies and processes, providing support through any disciplinary process, support in the development of Performance Improvement Plans that are commensurate with the issue and the time required to reasonably expect evidence of improvement , and counsels and mediates in appraisal discussions

Recruitment:     

• Leads in developing a resourcing strategy for the response in line with Oxfam recruitment policy.
• Leads in executing an affective recruitment process for both staff and consultants, either in-house or outsourced, in line with Oxfam policy and best practice
• Completes relevant background, medical and reference checks in line with Oxfam policy and coordinates with admin team to secure visas and work permits as appropriate
• Compile required monthly reports of recruitment and turnover KPI’s for relevant audiences
• Lead recruitment for scale up in the event of a humanitarian response and also leads process to scale down upon transition to development programming
• Lead in managing and investigating staff relations cases: grievances, appeals, discipline, as well as safeguarding issues and cases, seeking legal advice as required
• Lead in ensuring compliance with HR internal policies, procedures, and regulations and that these are applied in a fair and equitable manner

Learning and Development:

• Lead in the design and implementation of a learning and development plan in support of the Oxfam humanitarian programmes, ensuring the adoption of sustainable L&OD frameworks that help to develop the capacity of national staff to perform optimally in their roles
• Leads in ensuring that L&D is maximized by measuring impact of training programmes and ensuring that learning is shared across the organization
• Develops and coordinates a comprehensive induction programme for all new staff, and in particular is responsible for delivery of effective HR training for staff in scale up situations

Job Requirements

• Bachelors/Masters degree in human resources, business administration or related discipline
• Minimum of 7 years experience in human resources, with at least 3 years in a management role, preferably within an INGOs
• Demonstrable experience of operating in an HR advisory capacity
• A thorough knowledge of the theory and practice of HR Management including: employee relations, change management, staff handbooks, resourcing, rewards, performance management, and learning and development
• Demonstrated experience of strategic leadership and capacity building across HR functions
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility
• Sound understanding of and commitment to gender mainstreaming
• Excellent communications skills with fluency in written and spoken English

What We Offer

• Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 to €4557, gross based on 36 hours a week.

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Req ID: 1481
Location: Maiduguri with frequent travel to field locations
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• Ensure the coordination, oversee the management and support technically the implementation of Emergency Food Security and Livelihoods (EFSVL) activities in the operational districts of NE Nigeria.

Main Tasks

• In direct coordination with the Humanitarian Programme Manager update EFSVL strategy following the evolution of the people’s needs;
• Support technically the Area EFSVL Team Leaders with the design, implementation, monitoring and evaluation of the EFSVL programmes;
• Identify opportunities of scaling up and ensure these are coherent with the rest of the programme, work closely with WASH, Shelter, gender, logistics, finance, admin, HR.
• Explore and promote technological options (like mobile money transfers, bank transfers...) for scale up and for increasing effectiveness and efficiency of EFSVL programming;
• Support in the recruitment of additional EFSVL staff and provide training to them, as necessary;
• Design or identify tools and approaches for use in food security, livelihoods and market monitoirng, participate/lead in market assessments and in any other assessment as needed;
• Ensure the Advocacy team pick up on any EFSVL issues and that the EFSVL work is well represented in all communication material and media;
• Represent Oxfam on EFSVL issues at cluster and other coordination meetings and liaise with INGOs, UN and other stakeholders on a regular basis;
• Play a leading role in the cluster system, including the Food Security, Early Recovery or Cash/Market WGs or sub-cluster group and support delivery of its work as required; Share Oxfam learning and best practice with clusters, Govt bodies and key stakeholders;
• Ensure that all work is carried out in a way that is conflict sensitive, sensitive to community needs and gender issues and in particular to promote the full and equal participation of women in all aspects of the EFSVL programmes; Ensure that programmes analyse and address specific vulnerabilities
• Support Area EFSVL Team Leaders with HR, finance and logistics coordination: trouble shooting where necessary to ensure the smooth running of the programme;
• Ensure proper implementation by partners to achieve the agreed objectives. Support the Team leaders in identifying capacity building needs for Oxfam and implementing partners EFSVL staff and develop capacity building plans.
• Explore and develop strategic partners contributing to quality and scaling up of programmes.
• Support finance and other staff with the drawing up of contracts between Oxfam and service providers, MoUs etc...;
• With Humanitarian Manager, Operational Lead and CD, develop funding proposals for relief and livelihood recovery linking with the OCS as appropriate.

Job Requirements

• You have a Masters degree in Agriculture, Rural or Urban Development, Economics, Development Studies or related discipline;
• Minimum 5 years of senior level experience in relevant field.
• Experience of design, implementation and scale up of (EFSVL) programmes including CTP in emergencies.
• Experience in linking relief with rehabilitation and development (LRRD)
• Professionally qualified food security and livelihoods programme manager, preferably with experience in a large and / or complex organisation, conflict-sensitive programming and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures and controls;
• Experience in market analysis and use of results to inform strategy and activities design; with the capacity to lead a market and value chain assessment
• Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment;
• Leadership qualities and people management expertise to provide direction and effective support to a multidisciplinary and multicultural team;
• Thorough understanding of cash transfer modalities and mechanisms with a sound knowledge of their development and specificities;
• Knowledge of a wide range of methods and approaches that can be used rights-based food security, livelihood, and market programming
• Ability to gain and apply knowledge of the statutory requirements of countries in the region and of the impact of local culture and tradition.
• Excellent verbal and written communication skills, including high-level interpersonal and representational capabilities; fluency in written and spoken English essential.
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions;
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action ;
• An understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities;

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962, to € 4557, gross based on 36 hours a week.

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Req ID: 1441
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To ensure effective and efficient delivery of all operational and business development functions to the country programme, and ensure risk is managed and there is compliance with Oxfam’s policies and procedures.
• S/he is a member of the Senior Management Team and contributes to the overall leadership and management of the Oxfam programme in Nigeria.

Main Tasks

• Provide strategic leadership to the various business support functions (finance, human resources, logistics, IT, administration, business development & donor contract management issues), ensuring the best possible support to the programme and advice to the response management team.
• Exploit opportunities presented by external regulatory provisions that will ensure cost effective programmes and provide relevant information needed to facilitate processes.
• Ensure all business support functions operate in an effective manner, complying with all Oxfam and donor requirements and procedures.
• Establish and maintain robust fraud mitigation measures and establish of culture of compliance and rigour across the business support functions.
• Provide direction to the Finance Manager on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies.  Ensure the programme is complying with financial standards set by Oxfam and donors.
• Liaise with the funding team to ensure that all donor reporting requirements are met, including   proposals, budgets and donor reporting liaising as required by donors.
• Provide direct support to the Humanitarian Programme Manager and the Programme Managers in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.
• Produce monthly financial management information for the Response Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.
• Assume a strategic overview of financial management systems across the programme, taking note of changing external and internal environment in financial and economic conditions.
• It is also essential that this position plays an active role in proposal development, particularly with respect to innovative budgeting and realistic estimates with respect to logistics requirements for support and other costing for support functions.
• Advise on ways of ensuring that effective logistics management and tracking systems are in place and functioning at all times.
• Review and where necessary support programmes formulate partnership contracts, supplier’s contracts that align to policy and mitigate financial and operational risks.
• In collaboration with the Security focal point, to ensure that Oxfam Health and Safety and Security guidelines are implemented by the BST.
• Support programme Co-ordinators and advisors through relevant financial and related contextual information gathering, monitoring situations and consolidating and reviewing proposals as required.
• Motivate the support team to work interactively with the programme team and to come up with and communicate innovative solutions and systems that allows the programme to serve its overall goal. This component is critical to the success of this post
• Support the HPM/Operational Lead to achieve the programme objectives and reduce risks associated with the programme around legality and compliancy issues and alert the CD of any imminent risks.
• Manage outsourcing partners and self-service requests to ensure the efficient functioning of the IT system including ensuring regular maintenance, back-ups and support to all staff.
• Support global IT initiatives and ensures the adoption of IT technology according to Oxfam requirements and best practice.

Job Requirements

• You have a Bachelors/Masters Degree in Accounting, Finance or related discipline.
• A minimum of 5 years of experience in similar roles - specifically in managing humanitarian and Minimum of Five Years senior Managment Previous experience of managing and developing a team within an INGO setting or similar, with a demonstrated capacity to lead high performing teams, and motivate and develop others
• Demonstrated capacity to manage a team covering at least two of the functional areas (finance, human resources, logistics, IT, fundraising, or admin)
• Proven ability to work collaboratively in partnership
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• Demonstrated experience of strategic leadership and capacity building
• Highly developed financial management, planning and budgeting skills
• Sound understanding of institutional donors and previous experience in producing high quality donor reports
• Sounds understanding of gender and gender mainstreaming approaches
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 to €4557, gross based on 36 hours a week.

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Req ID: 1462
Full time/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the position

• The Compliance Coordinator, working under direct supervision of the Country Director, will ensure that Oxfam is able to maintain the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures). This is achieved by providing periodic appraisal of Oxfam Novib policies, procedures, plans, donor contract guidelines compliance within various functional areas.
• The job holder will monitor actions agreed to address areas of high risk and/or control lapses observed.

Main Tasks
Strategic:

• Accountable for the delivery of business systems, procedures and processes to enable the delivery of the risk and compliance strategy and objectives, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
• Has delegated authority for decision making around risk and compliance matters, and is accountable for managing responses to internal audit and enquiries from external regulatory bodies.
• Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring that the business support functions (Finance, Logistics, Human Resources and ICT) adequately support the program teams.
• Establish and/or refine and disseminate policies, systems and practices and provide training and guidance for effective management, procurement, disbursement and accounting for all financial resources in line with Oxfam global accounting policies, funder requirements and local law where required.
• Ensure business support processes align with Oxfam in country Strategic Objectives and can be accomplished in an efficient manner.
• Ensure shared understanding of, and creates organisation-wide awareness about, the various risks inherent in Oxfams business context and operations and works with various employee groups to develop and execute effective risk mitigation strategies.
• Facilitate the evolution of a strong and effective risk management culture across the organisation to ensure all business activities are carried out in accordance with Oxfam policies, relevant industry regulations, country laws and risk management standards.

Budgeting, Financial Analysis and Donor Reporting:

• Work in close coordination with the Program Managers to ensure full adherence to the grant management rules and donor compliance standards In coordination with Program Managers, prepare and track donor budgets and prepare modifications and activity realignments as necessary
• In coordination with Program Managers and other unit heads, monitor performance and efficiency of on-going donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
• Validate monthly cost analysis and update cost ratios to ensure each donor bears the correct proportion of costs.
• Track and reviews budgets in consultation with budget holders and finance team; conducts detailed activity status review and give input to CD and budget holders.
• Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives.
• Design and maintains internal systems that ensure accurate and timely reporting on financial and program performance.
• Support with integration of systems and provide project management support, as required.

Job Requirements

• You have a Bachelors/Masters degree in Accounting, Auditing, Economics, Business Administration or related discipline
• Minimum of 8 years progressively responsible positions in an INGO finance/audit operations team with at least 3 years experience of managing compliance.
• Proven knowledge of funder regulations, including Global Fund, DFID and USAID.
• Strong analytical skills and experience with ERP systems required. Strong working of Ms. Word, Excel, Access)
• Proven ability to influence activity at a senior level, taking initiative and working independently as well work as a team player; demonstrably cooperation with members of other teams, responding quickly and accurately to queries and issues.
• Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.
• A strong commitment to high standards of service delivery and customer care.
• Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Well-developed conceptual, critical, problem solving and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
• Proven leadership, project management and team building skills, including training, giving support and recognising expertise in others.
• Commitment to Oxfas overall aims and policies and experience of promoting womens rights and the interests of marginalized people in all aspects of Oxfams work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 - to € 4557- gross based on 36 hours a week.

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Req ID: 1501
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To support the development and implementation of Oxfams humanitarian work by providing specialist advice and support on humanitarian protection.
• This will include implementing mainstreaming protection in the humanitarian response, supporting safe programming and undertaking gender-sensitive community-level protection activities in particular, protection monitoring and information dissemination and referrals guided by Oxfam’s policies and guidelines for managing information and the relevant professional standards in protection work.

Main Tasks
Programme Implementation:

• Ensure the delivery of protection activities and provide technical support to the Protection Team Leader and Officers to undertake their responsibilities in line with their role and responsibility.
• Join field protection officers in monitoring and analysing protection issues affecting populations in area of Oxfam operations.
• Analyse protection concerns arising from Oxfam’s humanitarian response, provide recommendations on addressing them and throughout the process of addressing the protection concerns s/he must support continuous support to the relevant teams
• Provide specialist protection advice and support to Oxfam’s humanitarian response in North-east Nigeria, including regarding humanitarian access and engagement with armed non-state actors and ensuring independence and impartiality in providing services.
• Support the management to strategize, plan for and ensure appropriate integration and mainstreaming of protection throughout the humanitarian response in North-east Nigeria.
• Provide technical support to WaSH, EFSVL and MEAL teams in integrating protection within theirprogrammatic tools, such as targeting criteria or PDM.
• Support Protection Team Leaders and Officers in preparing and organizing community consultations and community based orientation sessions.
• Lead and supervise assessment teams during thematic surveys, needs assessment and data collection for protection-related research.
• Monitor protection issues affecting IDPs and host population in areas of operation.
• Provide technical and analytical advise to manager in developing safe programming and conflict-sensitive approaches to the humanitarian response.
• Provide capacity-building on protection
• Ensure program staff members are fully trained on existing referral systems and relevant SOPs.
• Organise and prepare protection analysis, if and when required, and draft the reports
• Build proposals to ensure appropriate funding and response for protection activities
• Review proposals to ensure protection is integrated and mainstreamed

Advocacy and Research:

• Support protection-related advocacy researches and surveys in coordination with the Protection Coordinator and the Policy, Media, Advocacy and Campaigns department.
• Inform the Policy, Media, Advocacy and Campaigns department of emerging protection concerns

Coordination:

• Develop lines of communication and close collaboration with the PHE, PHP and EFSVL teams and contribute to a coordinated humanitarian response
• Liaise with logistic and procurement to ensure protection activities have the required resources in good time. Complete and keep records of the necessary paperwork
• Represent Oxfam with key protection actors such as ICRC, UNHCR, IOM, OCHA and actively participate in the Protection Cluster and relevant Areas of Responsibility

Monitoring, Evaluation and Learning (MEAL) and reporting:

• Produce regular protection updates
• Contribute in Sitreps, monthly reports and donor reports.
• Support and coordinate with MEAL Officers and assistants for baseline survey, post-distribution and other monitoring activities.
• Other duties and responsibilities required by the line manager

Job Requirements

• You have a Masters degree in Law – including international law, Political Science, Social Science, Peace and Conflict Studies or a related discipline
• A minimum of 3 years involvement in humanitarian response work, preferably in field-based protection work in conflict or insecure environments.
• Strong conceptual and practical understanding of protection issues and specifically Oxfam’s approach to and role in protection work including advocacy;
• Understanding of the Protection Cluster and other protection coordination mechanisms and the roles and mandates of key protection actors;
• Analytical skills and strategic thinking, including experience developing written analysis and strategies for protection
• Strong understanding of gender-related aspects of protection work. Commitment to gender equity, diversity and equal opportunities
• Excellent written and verbal communication.
• Fluency in English
• Experience managing diverse staff/teams including in complex and challenging environments
• Experience of capacity-building and training of colleagues and partners
• A sound understanding of Red Cross Code of Conduct, the People in Aid code and SPHERE minimum standards.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 - € 4557, gross based on 36 hours a week.

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Req ID: 1461
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To provide strategic leadership and facilitate quality, gender-sensitive, accountable, and impact-focused emergency WaSH interventions in LCB NE humanitarian response, building on existing programming, as well as influencing policy and practice and representing Oxfam on WASH issues

Main Tasks
Strategic Planning and Coordination:

• Define and shape strategic objectives and priorities for the WASH strategy and contribute to other strategies, involving collaboration with other programme units.
• Ensure that the strategy is informed by sound analysis, with consultations with teams and concerned stakeholders and are devised in promotion of Oxfam's values, culture
• Overall responsible and focal point together with other coordinators in the scale up response in newly accessible areas.
• Provide strategic advisory support, linking up Oxfam GHT advisors, UN and other agencies in the WaSH sector based in Maiduguri
• Ensure that “lessons learned” from the emergency interventions in NE Nigeria is conveyed to the department to influence future policies and planning.
• Explore and develop strategic partners contributing to quality and scaling up of programmes:
  • Liaise with donors on WASH technical issues of the programme (as required)
  • Advocate on programmatic options and link in with policy/advocacy team as required.

Project design and implementation:

• To continuously assess the context, and design/adapt the programme and team composition as required by the context, ensuring that operational plans take into consideration risks
• Ensure a high quality, multi-sectoral approach, aiming at reaching appropriate minimum SPHERE and internal technical standards, with a focus on quality and accountability.
• Work closely with TLs to agree on operational plan and share process guidelines and systems to be used in emergency WASH to ensure that quality objectives are met.
• Support the preparation/ inception of projects, including recruitment of key WASH staff and activity planning as required.
• Lead the team direct and remotely (as appropriate)  on assessments, compiling the report and leading on analysis and response plans
• Develop guidelines and tools with teams for implementation, and also to ensure compliance with established guidelines and standards.
• Endeavour to ensure a good working relationship with support functions, procurement planning, preparing supply requisitions, distribution plans, staffing requests, budgets etc in a timely manner
• Proactively ensure that gender equity issues are taken into account in all aspects of Oxfam’s work and encourage mainstreaming of gender into all programme aspects by increasing knowledge of the staff, community structures and beneficiary communities through trainings/ awareness raising activities and incorporating gender data in program monitoring and design.
• Ensure that the programme is accountable to beneficiaries through promoting their participation, providing them with information about programme activities and ensuring that beneficiary feedback is used effectively to adapt the programme.
• To represent Oxfam at national and state level Coordination meetings and other sub-sector meetings when needed or requested by NEPC.

Management of Oxfam staff:

• In line with Oxfam performance management procedures, matrix line manage PHE/PH TLs – ensuring that overall performance management is in place and used effectively by the team in the Yemen humanitarian programme.
• Build a strong team spirit and vision, ensuring that discussions on Oxfam country strategy, project implementation strategies, roll on WaSH strategies and detailed implementation planning are shared with the team, understood and implemented
• Ensure an internal coordination mechanism is in place (regular staff meeting and reporting) & feedback is provided to PMs and NEPC, HRco in a timely manner.

Monitoring, Evaluation, Review, and Learning:

• Close collaboration with MEAL Co and inputs/technical support on developing new MEAL tools to be used by the team to ensure that relevant information is being collected to inform strategy and implementation, and to ensure accountability and learning.
• With support from MEALco- guide and support field staff in effective on-going monitoring on project outcomes/impacts, and render technical advice for fine-tuning plans/modalities where required.
• Guide on technical standards in operation reports (internal/ for donors).
• Ensure project learning is captured, consolidated and disseminated.
• Incorporate best practices in projects, and guide program staff on sharing strategies, procedures, successes and lessons learnt at national level and if appropriate regional level with appropriate partners and within Oxfam.

Communicating Oxfam’s work:

• Responsible for WASH contribution to Oxfam’s work, representing and developing good relationships with Ministry/departments/UN and other agencies, be proactive in ensuring that Oxfam develops and maintains a positive profile.
• Keep informed of relevant programme issues and context and to contribute to wider programme learning.
• Work together with the Technical Leads advocating on issues raised by programme team
• As and when requested lead on reporting writing and provide updates to WASH Sector

Job Requirements

• You have a Bachelors/Masters degree in in a related discipline;
• Over 5 yrs + experience in emergency WASH programming preferably with Oxfam. This includes large scale up (sudden onset) programme design;
• Solid experience in working in conflict setting/remote operations and working in fragile  and insecurity contexts;
• Excellent understanding of SPHERE and Oxfams internal min standards/tools;
• Able to influence/negotiate and advocate technical options and strategy to donors and team;
• Strategic development skills, with the ability to translate concepts easily into practical actions;
• Able to work remotely with team;
• Ability to develop and implement a robust, sustainable capacity building programme for national staff, local govt departments and local partners.  Proven coaching and mentoring skills;
• Able to take initiative and have the ability to think outside the box (particularly when operating in complex emergency);
• Able to integrate gender/protection and PHP/EFSL for quality integrated response;
• Excellent English written skills.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962, to € 4557, gross based on 36 hours a week.

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Req ID: 1482
Location: Maiduguri
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To lead the Logistics and Administration team in Maiduguri, Nigeria in the delivery of efficient cost effective and quality logistics and admin services to support the emergency programme delivery and respond to emerging emergencies in the LCB Response.

Main Tasks
Logistics/ Finance:

• Line manage the Field Logistician, ensure appropriate administrative, financial and logistical Oxfam systems/ procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently in the emergency programme setting.
• Maintain familiarity with donor compliance issues, ensuring all projects are compliant with donor and Oxfam procedures/ requirements and that appropriate documentation of projects for transparency and future donor inspection/ audit is in place.
• Be responsible for overall financial management of the field offices including ensuring accurate budget coding and allocation expenditure.
• Ensure that all expenditures are within the agreed and approved budget and conduct monthly expenditure against budget monitoring and consult with finance department in case of any issues.
• Ensure that monthly logistics reports are compiled and reviewed and submitted to country office in a timely manner.
• Ensure that inventory and asset lists are accurate, up-to-date and maintained.
• Ensure that Oxfam procurement procedures are followed and that authorization levels are respected.
• Ensure that Oxfam transport policies and procedures are adhered to at the field level and all contracts are signed with vehicle vendors.
• Ensure that all Oxfam contractual matters including contracts of office and team accommodation premises/ hotels as well as hired vehicles and all services are up-date and well maintained.
• Carrying out field assessment to identify potential vendors through a supplier mapping exercise which will provide adequate supply chain efficiency to the field offices.
• Manage, monitor all stocks and assets in country and establish a disposal plan in accordance with the donor’s requirement and with country management team consultation.
• Adopt cost saving strategies that will assist the NE-Coord and Logs Lead to minimise on wastage, improve efficiency and promote internal controls.
• Monitoring the programming and installation of Tracking boxes, HF & VHF radio, landline, and other communications systems as well as training on the use of and establishing communications routines and protocols for programme teams.
• Monitoring the consumption of electricity, water and telephone, and advice on cost effectiveness practices.
• In close collaboration with the Finance department, assist in the monitoring of programme expenditure, the transparency of systems and procedures in place and the compliance with order processing requirements of donor contracts.
• To ensure that a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents are kept.

Management:

• Take full responsibility of the office and guest house set-up, management and non disruptive operations at the field level, specifically in Maiduguri.
• Manage and liaise all travels of staff from field to Abuja and vice-versa maintaining a movement tracker.
• Undertake staff appraisals for all staff under direct line management. Where relevant, contribute to job descriptions and staff selection
• Support team members professionally and monitor/ support stress management.
• Maintain good inter-team communications and engender positive team dynamics
• Monitor staff welfare in the field sites and ensure appropriate steps are taken to improve living and working conditions where necessary
• Ensure that all Oxfam staff contracts and job descriptions are up-to-date at all times and personnel files are maintained properly for the project.
• Manage, supervise and support the work of the programme teams.
• Ensure all new team members are adequately briefed on arrival in the field, clearance procedures are followed for departing staff members, and that staff members are debriefed at the end of their employment.
• Maintain good inter-team communications and develop and maintain positive team dynamics.
• Ensure that Oxfam’s national staff policies and procedures are understood and correctly followed.

Communication/ Representation:

• In consultation with the North Coordinator, represent Oxfam to government officials, donors, NGOs, local and national authorities, and any other parties in emergency context as may be required or delegated by the NE Coordinator.
• Ensure that all external communications and coordination in emergency situations are effectively managed in coordination with the NE Coordinator and Logs Lead.

Job Requirements

• You have a Bachelors/Masters Degree in Human Logistics or related discipline.
• Qualifications and/or extensive field experience in logistics related skills; purchasing and supply, warehousing, vehicle fleet management and communications team support, security awareness;
• Extensive experience of logistics management preferably in a similar position with an international NGO - or with the UN or other intergovernmental agency.
• A proven record of effective management of people, other resources and processes.
• Well-developed inter-personal skills combined with the ability and desire to further develop local staff members.
• Demonstrable experience in the management of donors especially OFDA, DFID, USAID, GFO, ECHO, UNA, Irish Aid etc.
• Experience of management/supervisory responsibilities.
• Attention to detail and excellent numeracy
• Diplomacy, tact and communication and negotiation skills.
• Flexible and adaptable.
• Ability to work well under pressure and in response to changing needs.
• Good written and spoken English essential.
• Substantial experience in managing emergency programmes within developing countries
• Strong international project coordination and management experience, including: Personnel management
• Experience of representation/ liaison with government officials, local authorities, NGOs, civil society groups and donors
• Excellent communication skills, with excellent written and spoken English
• Proven experience in budget management
• Diplomatic and effective communication skills
• Strong leadership skills and a supportive management style
• Team player with experience of establishing strong working relationships with colleagues from different functions, cultures and political environments
• Experience of proactively identifying and addressing issues.

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962,-- to € 4557,-- gross based on 36 hours a week.

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Job ID: (1442)
Location:  Maiduguri

Purpose of the Position

• To provide strategic leadership for all aspects of human resources management to ensure that the emergency response programme is provided with high quality HR services, is able to attract and retain talented staff, and operates within a culture that both inspires staff to work to their full potential and is reflective of Oxfam values.
• To enable Oxfam in NE Nigeria to respond in an appropriate, timely fashion to the overall emergency response needs. To increase the impact of Oxfam’s emergency response through effective assessment, monitoring of the situation and providing appropriate response.

Main Tasks
Strategy and Culture:

• Provides sound leadership and advice to the senior management on all aspects of HR policy, practice and strategy, including talent management, performance management, recruitment, rewards, workforce planning, health and safety, and workplace relations and culture
• Supports and develops an environment amongst CMT members of openness, honesty and respect as a baseline to management of organisational climate
• Leads coordination with other I/NGOs in-country on key HR policy and practice

Performance Management:

• Audits the alignment of objectives across all functions in the response programme to ensure that they demonstrate clear links to wider organisational objectives, and that they are relevant for performance management purposes
• Responsible for ensuring staff objectives are agreed with their line managers in a timely manner, either at the beginning of each year or at the beginning of a contract
• Develops and supports a performance management culture and ensures the compliance of line managers with the Oxfam Performance Management cycle, providing support through the provision of communications, training, materials and reminders, and records performance review results on HRMIS
• Advises and supports line managers for effective management of underperformance in accordance with Oxfam policies and processes, providing support through any disciplinary process, support in the development of Performance Improvement Plans that are commensurate with the issue and the time required to reasonably expect evidence of improvement , and counsels and mediates in appraisal discussions

Recruitment:     

• Leads in developing a resourcing strategy for the response in line with Oxfam recruitment policy.
• Leads in executing an affective recruitment process for both staff and consultants, either in-house or outsourced, in line with Oxfam policy and best practice
• Completes relevant background, medical and reference checks in line with Oxfam policy and coordinates with admin team to secure visas and work permits as appropriate
• Compile required monthly reports of recruitment and turnover KPI’s for relevant audiences
• Lead recruitment for scale up in the event of a humanitarian response and also leads process to scale down upon transition to development programming
• Lead in managing and investigating staff relations cases: grievances, appeals, discipline, as well as safeguarding issues and cases, seeking legal advice as required
• Lead in ensuring compliance with HR internal policies, procedures, and regulations and that these are applied in a fair and equitable manner

Learning and Development:

• Lead in the design and implementation of a learning and development plan in support of the Oxfam humanitarian programmes, ensuring the adoption of sustainable L&OD frameworks that help to develop the capacity of national staff to perform optimally in their roles
• Leads in ensuring that L&D is maximized by measuring impact of training programmes and ensuring that learning is shared across the organization
• Develops and coordinates a comprehensive induction programme for all new staff, and in particular is responsible for delivery of effective HR training for staff in scale up situations

Job Requirements

• Bachelors/Masters degree in human resources, business administration or related discipline
• Minimum of 7 years experience in human resources, with at least 3 years in a management role, preferably within an INGOs
• Demonstrable experience of operating in an HR advisory capacity
• A thorough knowledge of the theory and practice of HR Management including: employee relations, change management, staff handbooks, resourcing, rewards, performance management, and learning and development
• Demonstrated experience of strategic leadership and capacity building across HR functions
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility
• Sound understanding of and commitment to gender mainstreaming
• Excellent communications skills with fluency in written and spoken English

What We Offer

• Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 to €4557, gross based on 36 hours a week.

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Req ID: 1481
Location: Maiduguri with frequent travel to field locations
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• Ensure the coordination, oversee the management and support technically the implementation of Emergency Food Security and Livelihoods (EFSVL) activities in the operational districts of NE Nigeria.

Main Tasks

• In direct coordination with the Humanitarian Programme Manager update EFSVL strategy following the evolution of the people’s needs;
• Support technically the Area EFSVL Team Leaders with the design, implementation, monitoring and evaluation of the EFSVL programmes;
• Identify opportunities of scaling up and ensure these are coherent with the rest of the programme, work closely with WASH, Shelter, gender, logistics, finance, admin, HR.
• Explore and promote technological options (like mobile money transfers, bank transfers...) for scale up and for increasing effectiveness and efficiency of EFSVL programming;
• Support in the recruitment of additional EFSVL staff and provide training to them, as necessary;
• Design or identify tools and approaches for use in food security, livelihoods and market monitoirng, participate/lead in market assessments and in any other assessment as needed;
• Ensure the Advocacy team pick up on any EFSVL issues and that the EFSVL work is well represented in all communication material and media;
• Represent Oxfam on EFSVL issues at cluster and other coordination meetings and liaise with INGOs, UN and other stakeholders on a regular basis;
• Play a leading role in the cluster system, including the Food Security, Early Recovery or Cash/Market WGs or sub-cluster group and support delivery of its work as required; Share Oxfam learning and best practice with clusters, Govt bodies and key stakeholders;
• Ensure that all work is carried out in a way that is conflict sensitive, sensitive to community needs and gender issues and in particular to promote the full and equal participation of women in all aspects of the EFSVL programmes; Ensure that programmes analyse and address specific vulnerabilities
• Support Area EFSVL Team Leaders with HR, finance and logistics coordination: trouble shooting where necessary to ensure the smooth running of the programme;
• Ensure proper implementation by partners to achieve the agreed objectives. Support the Team leaders in identifying capacity building needs for Oxfam and implementing partners EFSVL staff and develop capacity building plans.
• Explore and develop strategic partners contributing to quality and scaling up of programmes.
• Support finance and other staff with the drawing up of contracts between Oxfam and service providers, MoUs etc...;
• With Humanitarian Manager, Operational Lead and CD, develop funding proposals for relief and livelihood recovery linking with the OCS as appropriate.

Job Requirements

• You have a Masters degree in Agriculture, Rural or Urban Development, Economics, Development Studies or related discipline;
• Minimum 5 years of senior level experience in relevant field.
• Experience of design, implementation and scale up of (EFSVL) programmes including CTP in emergencies.
• Experience in linking relief with rehabilitation and development (LRRD)
• Professionally qualified food security and livelihoods programme manager, preferably with experience in a large and / or complex organisation, conflict-sensitive programming and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures and controls;
• Experience in market analysis and use of results to inform strategy and activities design; with the capacity to lead a market and value chain assessment
• Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment;
• Leadership qualities and people management expertise to provide direction and effective support to a multidisciplinary and multicultural team;
• Thorough understanding of cash transfer modalities and mechanisms with a sound knowledge of their development and specificities;
• Knowledge of a wide range of methods and approaches that can be used rights-based food security, livelihood, and market programming
• Ability to gain and apply knowledge of the statutory requirements of countries in the region and of the impact of local culture and tradition.
• Excellent verbal and written communication skills, including high-level interpersonal and representational capabilities; fluency in written and spoken English essential.
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions;
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action ;
• An understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities;

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962, to € 4557, gross based on 36 hours a week.

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Req ID: 1441
Fulltime/ 40 hours a week
Issuing of contract is subject to funding by our donors.

Purpose of the Position

• To ensure effective and efficient delivery of all operational and business development functions to the country programme, and ensure risk is managed and there is compliance with Oxfam’s policies and procedures.
• S/he is a member of the Senior Management Team and contributes to the overall leadership and management of the Oxfam programme in Nigeria.

Main Tasks

• Provide strategic leadership to the various business support functions (finance, human resources, logistics, IT, administration, business development & donor contract management issues), ensuring the best possible support to the programme and advice to the response management team.
• Exploit opportunities presented by external regulatory provisions that will ensure cost effective programmes and provide relevant information needed to facilitate processes.
• Ensure all business support functions operate in an effective manner, complying with all Oxfam and donor requirements and procedures.
• Establish and maintain robust fraud mitigation measures and establish of culture of compliance and rigour across the business support functions.
• Provide direction to the Finance Manager on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies.  Ensure the programme is complying with financial standards set by Oxfam and donors.
• Liaise with the funding team to ensure that all donor reporting requirements are met, including   proposals, budgets and donor reporting liaising as required by donors.
• Provide direct support to the Humanitarian Programme Manager and the Programme Managers in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.
• Produce monthly financial management information for the Response Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.
• Assume a strategic overview of financial management systems across the programme, taking note of changing external and internal environment in financial and economic conditions.
• It is also essential that this position plays an active role in proposal development, particularly with respect to innovative budgeting and realistic estimates with respect to logistics requirements for support and other costing for support functions.
• Advise on ways of ensuring that effective logistics management and tracking systems are in place and functioning at all times.
• Review and where necessary support programmes formulate partnership contracts, supplier’s contracts that align to policy and mitigate financial and operational risks.
• In collaboration with the Security focal point, to ensure that Oxfam Health and Safety and Security guidelines are implemented by the BST.
• Support programme Co-ordinators and advisors through relevant financial and related contextual information gathering, monitoring situations and consolidating and reviewing proposals as required.
• Motivate the support team to work interactively with the programme team and to come up with and communicate innovative solutions and systems that allows the programme to serve its overall goal. This component is critical to the success of this post
• Support the HPM/Operational Lead to achieve the programme objectives and reduce risks associated with the programme around legality and compliancy issues and alert the CD of any imminent risks.
• Manage outsourcing partners and self-service requests to ensure the efficient functioning of the IT system including ensuring regular maintenance, back-ups and support to all staff.
• Support global IT initiatives and ensures the adoption of IT technology according to Oxfam requirements and best practice.

Job Requirements

• You have a Bachelors/Masters Degree in Accounting, Finance or related discipline.
• A minimum of 5 years of experience in similar roles - specifically in managing humanitarian and Minimum of Five Years senior Managment Previous experience of managing and developing a team within an INGO setting or similar, with a demonstrated capacity to lead high performing teams, and motivate and develop others
• Demonstrated capacity to manage a team covering at least two of the functional areas (finance, human resources, logistics, IT, fundraising, or admin)
• Proven ability to work collaboratively in partnership
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• Demonstrated experience of strategic leadership and capacity building
• Highly developed financial management, planning and budgeting skills
• Sound understanding of institutional donors and previous experience in producing high quality donor reports
• Sounds understanding of gender and gender mainstreaming approaches
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility

What We Offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 to €4557, gross based on 36 hours a week.