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  • Front Desk Officers at The Skills Outside School Foundation

  • Posted on: 31 January, 2017 Deadline: Not Specified
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  • The Skills Outside School Foundation is a not-for-profit organisation registered as in IT (70340) in June 2014 at the Corporate Affairs Commission, Nigeria and a Company Limited by Guarantee (09365183) at the Companies House, UK.

    Front Desk Officer

     

    ROLES and RESPONSIBILITIES

    • Demonstrate excellent phone etiquette by making phone calls and/or responding to all callers in a friendly, professional and courteous manner
    • Routing callers appropriately to members of the Executive Council
    • Taking accurate phone messages and inform the necessary parties appropriately
    • Scheduling appointments
    • Verifying, identification and signing in guests
    • Opening and closing of the office
    • Acting as a liaison between guests and staff
    • Filing all documents as necessary including expense reports
    • Taking ownership of the Foundation’s movement book for all staff to clock in and out
    • Ensure guests are welcomed warmly upon arrival at the reception
    • Ensure all reading material located at the reception are up to date and in good condition
    • Manage all front office equipment and ensure that all damage is reported promptly to management as appropriate
    • Ensure that all emergency numbers are immediately available and accessible in the event of any emergency. This includes, nearby hospitals, fire services, security services’ company and nearby Nigerian Police
    • Ensure all suspicious or unruly persons in the reception area are reported promptly to the President or the Admin and HR Manager
    • Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, circulate meeting agenda etc.
    • Receiving and dispatching post
    • Drafting letters and other documents such as Powerpoint presentations
    • Proofreading documents and letters to be sent by staff
    • Managing staff diaries and making appointments
    • Managing logistics including travel arrangements, hotel and vehicle arrangements etc. for staff, guests, volunteers, etc. as may be required
    • Photocopying and printing
    • Updating the filling system and manage filing the office documents for both hard and electronic copies
    • Entering data from program documents
    • Taking orders from customers and suppliers
    • Collecting and managing inventory and stock
    • Writing receipts for payments
    • Maintain business premises and other facilities
    • Manage procurement and inventory

    SKILLS AND COMPETENCIES

    • Excellent written and verbal communication skills
    • Strong proactive and organizational skills
    • Ability and willingness to work long hours where required
    • Ability to work weekends where required to
    • Ability to work with minimal/no supervision
    • Ability to multi-task with minimal or no error
    • Ability to be a proactive thinker and an excellent problem solver

    Education and Experience

    • Minimum of OND in Business Administration, Mass Communication, English or any related course in Social Sciences,Art/ Humanities and Management.
    • Serving NYSC Member
    •  Minimum of 1 (one) year in relevant front desk or customer service experience.
    •   Excellent Administrative skills and experience.

    Method of Application

    Applicants should send Cvs to recruitment@skillsoutsideschool.com

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