Personal Assistant Vacancy at Stresert Services Limited

Job Location: Victoria Island, Lagos State.

JOB DESCRIPTION: 

• The Personal Assistant (PA) to the CEO will provide high level, confidential and administrative support to the office of the CEO. 
• She is expected to have in-depth knowledge of the various business units under the Group.
• She will be in charge of preparing non-vetted speeches for the CEO at seminars and symposia, etc.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills.
• It is desired that the ideal candidate have some form of international exposure OR have previously worked in a multinational organisation.
• Travelling with CEO for meetings and events(international and locally); valid Nigerian   and/or foreign international passport(s) are require for this role.
• This position is often privy to confidential information and as such, requires diplomacy and discretion.
• In a nut shell the role provides an efficient and responsive administrative, organization, and logistical service to the CEO, helping to manage and prioritize time.

DESIRED SKILLS:

Essential responsibilities and duties may include, but are not limited to the following: 

• Assist CEO in conducting daily, weekly, monthly, quarterly and annual review of task and correspondences. 
• Filter emails, highlight urgent correspondence and print attachments. 
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. 
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member. 
• Coordinate travel and accommodation requirements. 
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
•  Keep and retrieve files for the CEO as at when required.

EXPERIENCE: 

• Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts (essential). 
• Writing of speeches for invited programmes, seminars, symposia etc
• IT savvy 
• Experience of diary management/researching and booking of travel and accommodation (essential) with a minimum of 6 years experience.
• Experience of successfully working with senior management (essential).

ADDITIONAL INFORMATION

• Due to the busy schedule associated with the job both home and abroad, the client will give preference to:
• Mature applicants (preferably those who have gone past the age of nursing children and can manage situations even if they have to travel or work late; there shouldn’t be clashes with work  and the home-front (worklife balance).
• Applicants who have lived or studied abroad; executives planning to return back to Nigeria from the UK or US are also welcome to apply.
• Applicants exposed to attending high profile social and official events.
• Applicants with good sense of fashion and style.
• Candidates with ability to exercise discretion in dealing with confidential.
• Applicants who are able to work with own initiative and with limited supervision.